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Podio Review

Podio
Our score: 9.1 User satisfaction: N/A

What is Podio?

Podio is a collaboration software that helps teams communicate and organize things to facilitate the completion of tasks and projects. It does this through a system that puts content, context, and conversations in one place. So whether you’re working on a project or following up and closing a sales lead, you get everything related to the job on one page, making for easier collaboration and completion of the task at hand with less confusion and distraction and more clarity and focus.

With Podio, communication is closely tracked and organized. Whether you need an urgent message from a member or simply want to share information, Podio puts all your conversations in one place for easy monitoring. Updates, comments, and changes are done in real time so your project is kept on track. To further facilitate keeping the team connected and working in sync, Podia has tools for social collaboration, task management, file sharing, automated workflows, calendar, meeting scheduling, and integrated chat, among others.

Likewise, you get functionalities such as granular access, personal dashboards, connected CRM, data visualization, third party app integration, and full customization. All the tools are integrated into one platform to ensure smooth workflow, efficient management of tasks, and keeping everyone in the team informed and updated so that you and your team don’t miss any part and pieces of your project.

Overview of Podio Benefits

Consolidated processes

Your teams get to work in sync with structured content, conversations, and processes all under one platform, allowing people to concentrate on what needs to be done with clarity and efficiency. Every feature of Podio lets you consolidate content and communications into one easily searchable tool, that’s available anywhere since it’s Web-based.

Full control

You get to manage, assign, guide and automate workflows for every team member for tighter collaboration, greater durability, and faster completions of tasks and projects. Clearly defined roles and a custom tool fitted to how your team works best helps improve delivery time, effectiveness and relationships.

Fast communication

Built-in integrated chat feature eliminate lengthy email threads and time-consuming file sharing. Aside from your team, you can bring in your clients, freelancers and other external parties into Podio platform for easier and faster communication, keeping every concerned party updated and on the loop regarding task and project status.

Fully customizable

With its Open API, teams using Podio have already created more than one million customized apps, providing as many unique ways of getting work done. You’ll be able to make modifications at any time to keep your structure on Podio matched exactly to the way you work, eliminating the constraints posed by inflexible software. You can tailor your processes to accommodate every step and stage unique to your team to ensure efficiency and effectiveness.

Visualizations and reports

Podio can provide you visualized reports to give you a clear overview of your team’s work progress. Records created inside your apps can be displayed using a wide selection of layouts such as simple tables to card boards to let you visualize and organize your work. Reports enable you to view and display project budgets, sales pipelines, time remaining on deliverables, and more.

Easy admin

The platform’s granular admin capabilities let you control who has access to your Podio workspaces, allowing for quick adjustments to tasks and processes at hand. Also, Podio’s free employee network enables anyone with company email address to share files, calendar, and tasks.

Overview of Podio Features

  • Automated Workflows
  • Meeting Scheduling
  • Data Visualization
  • Social Collaboration
  • Task Management
  • Granular Access
  • Calendar
  • Unlimited Storage
  • Personal Dashboards
  • Connected CRM
  • Project Management
  • Integrated Chat
  • Full Customization
  • Web & Mobile Compatible

Podio Position In Our Categories

Because companies have particular business-related wants, it is only practical they abstain from seeking an all-encompassing, ideal software. Nonetheless, it would be almost impossible to find such a software solution even among widely used software products. The sensible thing to undertake would be to note down the several main aspects that necessitate careful thought such as essential features, pricing, technical skill ability of the employees, company size, etc. After which, you must perform the product research to a full extent. Go over these Podio evaluations and scrutinize the other applications in your shortlist more closely. Such detailed product investigation ensure you circumvent ill-fitting apps and choose the one that meets all the function you require business requires to be successful.

Position of Podio in our main categories:

TOP 20

Podio is one of the top 20 Collaboration Software products

TOP 20

Podio is one of the 20 Project Management Software products

Podio is also listed in the following subcategories:

Since each organization has particular business needs, it is sensible for them to refrain from seeking a one-size-fits-all faultless software solution. Needless to say, it would be pointless to try to find such an app even among widely used software platforms. The intelligent thing to do would be to list the various essential factors that need consideration such as required features, finances, skill levels of employees, company size etc. Then, you should do your groundwork thoroughly. Read some Podio Collaboration Software reviews and check out each of the other apps in your shortlist in detail. Such exhaustive homework can make certain you discard ill-fitting platforms and zero in on the app that offers all the aspects you need for business success.

How Much Does Podio Cost?

Podio Pricing Plans:

Free Trial

Basic

$9

Plus

$14

Premium

$24

Enterprise

By quote

All plans are priced on a per employee per month basis. You can opt to pay for a full year (annual subscription) for lower monthly prices.

Basic: $9 or $ 7.20 (annual)

  • Task management
  • Unlimited external users
  • User management

Plus: $14 or $11.20 (annual)

  • Read-only access
  • Automated workflows
  • Light user role
  • Task management
  • Unlimited external users
  • User management

Premium: $24 or $19.20 (annual)

  • Advanced Workflow Orchestration by GlobiFlow
  • Interactive sales dashboards
  • Contact sync
  • Visual reports
  • Read-only access
  • Automated workflows
  • Light user role
  • Task management
  • Unlimited external users
  • User management

Enterprise: Custom plans & pricing for larger teams

  • Priority support & training
  • Unlimited e-signature & document sending
  • Encrypted file sharing & large files storage
  • Advanced Workflow Orchestration by GlobiFlow
  • Interactive sales dashboards
  • Contact sync
  • Visual reports
  • Read-only access
  • Automated workflows
  • Light user role
  • Task management
  • Unlimited external users
  • User management

User Satisfaction

Positive Social Media Mentions 0
Negative Social Media Mentions 0

We realize that when you make a decision to buy Collaboration Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and Podio reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with Podio. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.

Video

Technical details

Devices Supported

  • Windows
  • Android
  • iPhone/iPad
  • Mac

Deployment

  • Cloud Hosted
  • Open API

Language Support

  • English

Pricing Model

  • Monthly payment
  • Annual Subscription
  • Quote-based

Customer Types

  • Small Business
  • Medium Business
  • Freelancers

What Support Does This Vendor Offer?

  • email
  • phone
  • live support
  • training
  • tickets

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Podio Comparisons

Podio user reviews

A Podio review.

Read full review >
Noah
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 23.09.2019 Company Size: 1-10 Employees Industry: Entertainment

Highly flexible regarding customization

Read full review >
Earl
4/5

Overall impression

4/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 23.09.2019 Company Size: 1-10 Employees Industry: Information Technology and Services

Allows proper coordination of project teams

Read full review >
Carroll
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 07.09.2019 Company Size: More than 100 Employees Industry: Financial Services

Boosts communication with employees, contractors, and clients

Read full review >
Kendra
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 29.09.2018 Company Size: 1-10 Employees Industry: Marketing and advertising

It is ideal for small businesses

Read full review >
Gerardo
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 30.08.2018 Company Size: More than 100 Employees Industry: Real Estate

What are Podio pricing details?

Podio Pricing Plans:

Free Trial

Basic

$9

Plus

$14

Premium

$24

Enterprise

By quote

All plans are priced on a per employee per month basis. You can opt to pay for a full year (annual subscription) for lower monthly prices.

Basic: $9 or $ 7.20 (annual)

  • Task management
  • Unlimited external users
  • User management

Plus: $14 or $11.20 (annual)

  • Read-only access
  • Automated workflows
  • Light user role
  • Task management
  • Unlimited external users
  • User management

Premium: $24 or $19.20 (annual)

  • Advanced Workflow Orchestration by GlobiFlow
  • Interactive sales dashboards
  • Contact sync
  • Visual reports
  • Read-only access
  • Automated workflows
  • Light user role
  • Task management
  • Unlimited external users
  • User management

Enterprise: Custom plans & pricing for larger teams

  • Priority support & training
  • Unlimited e-signature & document sending
  • Encrypted file sharing & large files storage
  • Advanced Workflow Orchestration by GlobiFlow
  • Interactive sales dashboards
  • Contact sync
  • Visual reports
  • Read-only access
  • Automated workflows
  • Light user role
  • Task management
  • Unlimited external users
  • User management

What integrations are available for Podio?

  • Dropbox
  • Gotomeeting
  • Excel
  • Google Drive
  • Google Calendar
  • Email
  • Sharefile
  • Onedrive
  • Campaign Monitor
  • Zapier
  • SugarSync
  • Zendesk
  • Microsoft Exchange
  • Box
  • Hightail
  • Evernote

Podio average rating:

Average score
5/5 (21 user reviews)
4/5

Overall impression

5/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Write your own review of this product

ADD A REVIEW

The most favorable review

Kendra

PROS: It works well in managing content online. With its ability to integrate with Google Drive, you can save your work automatically. It allows for ease of communication with colleges due to its chat features. You can set up workspaces for your clients, employees and contractors and thus ease of coordination through effective communication.

CONS: It can be complex to use for a person who does not understand the technicalities involved. Although helpful in making your work easier, it does not offer the simplicity regarding how it works. First timers will take time to learn and explore the full potential of Podio.

Reviewed 2 years ago

Read full review >

The least favorable review

Anna

PROS: It can prove to be a no-brainer when you access the interface. You can customize according to your needs and find what works for you. It opens up the friendly user interface as you do not need a professional to take you through on how to make the best use of the application.

CONS: It can be frustrating when you are working with large size of data. It lacks the feature, which allows you to edit numerous records or files at once. This brings about fatigue and a lot of work when editing records especially if you have many of those to edit.

Reviewed 2 years ago

Read full review >

More reviews from 21 actual users:

Sort by:

Latest
  • Latest
  • Most useful
  • Most positive
  • Most negative

A Podio review.

Read full review >
Noah
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 23.09.2019 Company Size: 1-10 Employees Industry: Entertainment

PROS: I like being able to make customized apps in Podio. I feel it helped kept my business organized significantly. I love how its app can be mobile friendly. I also love its customized alerts since it helps me keep track of my tasks and not be easily overwhelmed with a to-do list.

CONS: Nothing really. It's hard to find something I hate about Podio!

What do you think about this review? Great Poor

Highly flexible regarding customization

Read full review >
Earl
4/5

Overall impression

4/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 23.09.2019 Company Size: 1-10 Employees Industry: Information Technology and Services

PROS: It offers a flexible platform when you want to customize the features based on your needs. You can register a project or tasks in the system and assign them to our team members to work on. It has multiple integrations, which adds to its advantages.

CONS: It can be a challenge when you want view your projects or tasks from other apps. This serves as a drawback as you cannot see which coworker you assigned tasks, or the status of a project you have assigned. Better integration is thus a need for this tool.

What do you think about this review? Great Poor

Allows proper coordination of project teams

Read full review >
Carroll
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 07.09.2019 Company Size: More than 100 Employees Industry: Financial Services

PROS: There is a free version of Podio, which means you can test it and get acquainted with how it works with ease. When it comes to organizing campaigns and projects, it works well in your favor. It accommodates up to 5 users making it ideal for small and medium projects. You can manage the users where each can design their workspaces and report the progress of the project to other teams for ease of coordination.

CONS: The learning curve is an issue. The software has many features and getting to know how each works takes time. If it is your first time to use the tool, you should take some time to know it before taking on a project with your team.

What do you think about this review? Great Poor

Boosts communication with employees, contractors, and clients

Read full review >
Kendra
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 29.09.2018 Company Size: 1-10 Employees Industry: Marketing and advertising

PROS: It works well in managing content online. With its ability to integrate with Google Drive, you can save your work automatically. It allows for ease of communication with colleges due to its chat features. You can set up workspaces for your clients, employees and contractors and thus ease of coordination through effective communication.

CONS: It can be complex to use for a person who does not understand the technicalities involved. Although helpful in making your work easier, it does not offer the simplicity regarding how it works. First timers will take time to learn and explore the full potential of Podio.

What do you think about this review? Great Poor

It is ideal for small businesses

Read full review >
Gerardo
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 30.08.2018 Company Size: More than 100 Employees Industry: Real Estate

PROS: It is mobile friendly which adds to the flexibility of use. You can use the application while on the move, which allows you to customize your workspace and manage projects on the go. The free version makes things better especially for small businesses as they get time to learn what the software has to offer. On top of that, they have great customer service when you experience problems in customizing some of their features.

CONS: Although the customer service was spot-on, customizing the product features to your needs can sometimes be overwhelming. However the tool does not work well on Edge and IE as it does on Chrome.

What do you think about this review? Great Poor

Allows easy interaction of employees with data

Read full review >
Anna
3/5

Overall impression

3/5

Customer Support

4/5

Value for Money

3/5

Ease of Use

Published on: 18.08.2018 Company Size: 11-50 Employees Industry: Research

PROS: It can prove to be a no-brainer when you access the interface. You can customize according to your needs and find what works for you. It opens up the friendly user interface as you do not need a professional to take you through on how to make the best use of the application.

CONS: It can be frustrating when you are working with large size of data. It lacks the feature, which allows you to edit numerous records or files at once. This brings about fatigue and a lot of work when editing records especially if you have many of those to edit.

What do you think about this review? Great Poor

A perfect approach to getting all your systems integrated.

Read full review >
Johnny
4/5

Overall impression

4/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 07.05.2018 Company Size: 11-50 Employees Industry: Marketing and Advertising

PROS: I like how you can Podio integrated with just about anything within your PC. These integrations can either be in the form of a calendar, contacts, e-mails, and etc... It's a fantastic CRM system and for planning/scheduling things. An awesome tool that your clients can utilize.

CONS: I don't like how it can be slow at times. Comptability with other systems can be a problem from time to time. The API isn't open for public use. So it's hard making things for it.

What do you think about this review? Great Poor

Helps you stay on top of things in the workplace

Read full review >
Joanna
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 16.04.2018 Company Size: 11-50 Employees Industry: Events Services

PROS: It has a user friendly platform that offers all built-in features for effective communication and management of projects. You can find anything you want including details of an event or progress of a project. It allows you to communicate effectively with your coworkers as compared to the use of email. For any project manager or leader, Podio helps you to keep track of the daily events of the project and not miss a thing.

CONS: Once you delete something, you cannot go back and retrieve it. At times, you can delete something by mistake and if you want to see the previous report, this tool does not provide such feature. It can thus be frustrating and inconvenient on that part.

What do you think about this review? Great Poor

A complex workflow solution that can be customized.

Read full review >
Gordon
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 06.04.2018 Company Size: More than 100 Employees Industry: Internet

PROS: The best functionality it has is the wide range of options for making customizations and extensions. Great suit for collaboration. Unlike that of other products, users can include apps and widen its features further. What's more, they can make changes to such apps so they conform to what they really need.

CONS: At times, I would reach my limitations. I'd end up not utilizing the apps that I really need. Its complexity further lowers the features seen in some parts of the software. There are other project management solutions that does things better.

What do you think about this review? Great Poor

A great software in making my projects manageable and organized.

Read full review >
Walter
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 31.03.2018 Company Size: More than 100 Employees Industry: Computer Software

PROS: A professional platform that keeps things organized. Great when it comes to collaborating on projects. Interaction is easy. Fantastic for keeping track of team members online for projects.

CONS: I think the UI can be simpler. First time users will find it complicated to use. You'll need a good guide to get through it. There should be an option (ex. chat) available to make it less problematic.

What do you think about this review? Great Poor

Integrates client contacts and campaigns to suit your needs

Read full review >
Sean
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 30.03.2018 Company Size: 11-50 Employees Industry: Real Estate

PROS: It has amazing features that give way to effective CRM. When it comes to customization of features to fit the needs of your business, Podio is the right pick. It has features that most CRM tools do not have to make your work easier and thus an ideal option for your business.

CONS: It can be difficult to get started. With all the customization features available, it will take time before you get the hang of it. When you have employees who have never used such software, it may take time to train them before they understand how the application works.

What do you think about this review? Great Poor

Teams can share a workspace across organizations

Read full review >
Phyllis
3/5

Overall impression

3/5

Customer Support

4/5

Value for Money

3/5

Ease of Use

Published on: 26.03.2018 Company Size: More than 100 Employees Industry: Health, Wellness and Fitness

PROS: It has a shareable feature that allows you share data and files with your peers. For group members in a project, it is easy to upload documents and share them on the same platform. This increases collaboration and hence efficiency of work.

CONS: The arrangement of the documents stored in the system is not ideal. It can be difficult to access them whenever you need. The documents uploaded in the system are arranged in a way that the newest ones fall at the bottom, while the earlier ones are at the top. Scrolling down to see what was recently uploaded does not make sense and thus frustrating.

What do you think about this review? Great Poor

A more efficient tool in project sharing

Read full review >
Phil
4/5

Overall impression

4/5

Customer Support

5/5

Value for Money

4/5

Ease of Use

Published on: 21.03.2018 Company Size: 11-50 Employees Industry: Internet

PROS: It provides an easy and simple interface where you can share files and assign roles to your teammates. You can send reminders to your coworkers regarding to the tasks assigned and the deadlines to meet. The live chat empowers you to stay on top of things with your team.

CONS: The integration with calendar on tasks is not as good as it should be. The timelines in the activity feed section need improving to help keep track of the project and statuses in real-time.

What do you think about this review? Great Poor

Increases communication with your employees

Read full review >
Leonard
4/5

Overall impression

4/5

Customer Support

5/5

Value for Money

4/5

Ease of Use

Published on: 15.03.2018 Company Size: More than 100 Employees Industry: Higher Education

PROS: It helps increase collaboration with workmates through its platform. Employees can easily learn how to use the platform, what key features go where or what their role is. When it comes to delivering, it does not disappoint and thus allows all teams to focus on their core skills, where everyone actively participates.

CONS: It can prove to be tiring when entering projects in the system. The data entry work is a lot as you have to enter each field at a time. The tool would have been better if it had a quick add feature that allows you to enter a single field and automatically fill the remaining fields. When you have multiple projects to create, filters in the activity fields would have been appropriate in case you want to search for team member or project.

What do you think about this review? Great Poor

A great fit for project management when you want to have your own field types.

Read full review >
Harold
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 01.03.2018 Company Size: More than 100 Employees Industry: Marketing and Advertising

PROS: Project management, CRMs, and to-do solutions are all based on the utilization of fields and databases. Thanks to Podio, I was able to do a number of things. It's a workflow capable of dealing with intricate Wordpress processes. It has a database for marketing material.

CONS: It's not something that I hate. More like a recommendation. If you're in need of creating your own system, you'll need some basic backgound on databases, fields, and tables. Workflow can be complex but they seem a lot easier to make now.

What do you think about this review? Great Poor

Perfect for companies who aren’t thinking of investing too much on other powerful alternatives.

Read full review >
Patricia
4/5

Overall impression

4/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 24.02.2018 Company Size: 11-50 Employees Industry: Computer Software

PROS: It's so easy to use. The wide range of sections and dashboards with Podio keeps things organized. This is ideal for companies who are in need of a CRM or an in-house document hub. Great stuff.

CONS: Certain advanced features found in Podio. This is in terms of automated certain processes which can have a learning curve. At times, you'll need someone who have the experience.

What do you think about this review? Great Poor

Great organization of customer details and information

Read full review >
Glenda
4/5

Overall impression

4/5

Customer Support

5/5

Value for Money

4/5

Ease of Use

Published on: 12.02.2018 Company Size: 1-10 Employees Industry: Investment Management

PROS: There is so much that Podio brings to the table. It is rich in apps that help you to create or add features depending on the needs of your business. You can identify your teams members, assign them tasks and give reminders on the tasks you have assigned making it effective in your project management role.

CONS: It does not integrate well with other applications that you may be using in your business. For example, when you try to link to QuickBooks and Freshbooks, it is difficult and thus a big problem.

What do you think about this review? Great Poor

An ideal tool for management.

Read full review >
Claire
4/5

Overall impression

4/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 07.02.2018 Company Size: 11-50 Employees Industry: Marketing and Advertising

PROS: Customizing your database is very easy. Very simple in intergrating this software to other third party apps. Reporting and filtering are easy to handle. Customer support is excellent.

CONS: Nothing to hate much with the software. So far, it's been ok.

What do you think about this review? Great Poor

A project management platform that’s flexible for smaller groups.

Read full review >
Gerardo
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 29.01.2018 Company Size: More than 100 Employees Industry: Higher Education

PROS: I like its flexibility. I wanted to be updated on the progress on a wide range of progress. I get to that by making customized app in tracking precise metrics so benchmarks can be met. The task tool makes things easy in delegating tasks to others, spot what needs to be done daily, and have the progress for all my projects at my own pace.

CONS: Initial setup take some time. This holds true if you're creating apps that would get Podio to meet your needs. With that in mind, a lot of time will be saved in terms of communication and efficiency in the later going.

What do you think about this review? Great Poor

Internal collaboration of teams is made easy

Read full review >
John
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 18.12.2017 Company Size: More than 100 Employees Industry: Computer & Network Security

PROS: The software makes social collaboration easy for any project. It provides an easy set up interface and you can manage and use it effectively to suit your needs. As for the price, the return on investment is unmatched, which makes it a reliable tool. It replaces most functions played by email as it helps make communication consistent and accessible to all team members at the same time in a particular project. You can also check the status of the project for all your staff members and thus keep them up to date on what is happening.

CONS: It can be slow regarding performance at times. The options of tracking the progress of the project are also limited, which gives it a limitation in managing projects. The UI and navigation features need improving.

What do you think about this review? Great Poor

Podio is our complete business system

Read full review >
Bill Clanton
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

4/5

Ease of Use

Published on: 20.02.2017 Company Size: 1-10 Employees Industry: Computer Software

PROS: The flexibility to build systems specific to each workflow and tasks being automated. Podio’s API abilities allow us to integrate most any other apps, programs, and online services. Also the great Podio team in Raleigh, NC. The ability to personally chat with any team member right in your Podio workspace. They are responsive, knowledgeable, will look into any issues and exhaust all possible remedies, and really nice people.

CONS: Podio seems to be the forgotten jewel. Podio needs ongoing development and better access control. Podio loyalists have been patiently waiting and it appears some progress is in the works.

What do you think about this review? Great Poor
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Reviewed By Nestor Gilbert
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