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CampMinder REVIEW

Event Management Software

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What is CampMinder?

CampMinder is an all-in-one summer camp management software that equips you with the knowledge, tools, and business acumen skills you need to run the operations of your camp smoothly and to achieve your goals. This summer camp technology solution is backed up by a knowledgeable and engaged team who can aid you in tackling your own camp management challenges and getting the most out of what you do.

CampMinder comes with a flexible and holistic online camp registration system that gives you the freedom to decide what discounts and pricing options to offer to your registering campers. You can collect information about your campers using online registration forms and use such information for any aspect of your camp operations. The software also makes the process of hiring camp staff easy, allowing you to ask your applicants the most relevant questions, perform background checks. It also enables applicants and hired camp staff to accomplish forms and submit documents. 

The summer camp management software permits you to organize your campers into various groups and cabins. Campers can submit bunk requests so you can find out who they want to be with at the camp and collect any relevant information that you can use to smartly assign campers to groups and cabins. CampMinder offers features that help you easily handle the transportation and attendance management needs of your camp. Some examples include the capability to add busses and bus stops, specify routes, immediately identify absent campers, and generate updated passenger reports.

CampMinder eliminates the complexity associated with managing donors and tracking their donations. You will be able to access important information about your donors including their giving history through the aid of a feature called Unified Person Record. Through this functionality, you can thank them for their contributions and you can build long-lasting relationships with donors. Other features of the app are protecting the health and wellness of campers and ensuring their safety, providing parents with the ability to view camp photos and send emails to campers, and recording and tracking information using a mobile application.

Overview of CampMinder Benefits

Flexible and Holistic Approach to Camp Registration

A flexible and holistic online camp registration system is built into CampMinder. You can apply whatever philosophy you’re subscribing into when it comes to managing camp registrations. You can also offer different payment options and discounts such as tiered pricing, pay-in-full, recurring payment plans, early bird specials, sibling discounts, incentives for multiple-sessions, and coupon codes.  

The online camp registration system is regarded as holistic because it allows you to use any information entered into the online registration form for various camp-related purposes like communicating with campers and their parents, launching marketing campaigns, assigning campers to groups and cabins, checking the health records of campers, and managing the logistics aspect of your camp operations.

Handle Cabin and Group Assignments

Camps provide an ideal environment for building and developing meaningful relationships. In summer camps, children can meet new friends. CampMinder offers a feature that allows you to assign campers to bunks, cabins, and groups to ensure that campers who share similar interests, preferences, interests, and personalities can bond together.

In fact, campers can fill out forms and send requests to indicate who their preferred bunkmates are. This, however, doesn’t mean that you are compelled to always approve all bunk requests. Rather, bunk request forms are accomplished and submitted so you can obtain all the relevant information you need to easily and intelligently assign campers to bunks, cabins, and groups. Hence, you to consider the preferences and needs of your campers.

You can also produce rich reports about each bunk, cabin, and group where campers are assigned to. You can customize these reports by adding camper profiles that show detailed information as well as attaching photos.

Intelligent Camp Staffing

CampMinder enables you to manage camp staffing smartly. The software’s camp staffing feature streamlines application processing and evaluation, communicate with camp staff, manage staff documents, and track staffs who are assigned to bunkers, cabins, and groups.

The summer camp management software simplifies the application process. You don’t have to ask your applicants irrelevant or unrelated questions to the positions or roles they are applying for. 

Another feature offered by CampMinder is automatically sending a link to the reference persons that applicants have included in their online reference forms. These individuals, then, are redirected to the online reference forms.  They will accomplish these forms by answering questions about the applicants. Once, they are done completing the forms, notifications are automatically sent out to you. This feature gives you a mechanism to verify if your applicants are honest on the things they are saying about themselves.

You can also run background checks on your applicants. You can even background check multiple applicants all at once. In case there is an issue about a particular applicant, a red flag is raised so you are immediately alerted, preventing you to hire people that have criminal records or pending court cases.

Collect And Track Applicant And Staff Documents

Document management is a component of CampMinder’s camp staffing feature. Whether applicants are already hired or not yet, they need to accomplish or submit different types of documents like resumes, application forms, W-2s, contracts, medical records, and more. The software enables you to collect whatever type of document you need.

You can also easily check which forms and documents are already submitted or completed and which ones are pending. In addition, you can send emails to applicants to notify them of the documents they need to submit or accomplish.

Prioritize the Health, Well-Being, and Safety of Your Campers

Summer camp directors and managers should always make the health, well-being, and safety of their campers a top priority. Because of this, CampMinder integrates a healthcare management system that makes it easy for you to collect and track campers’ medical records and data, administer and record medications and treatments, and share health information with cabins, groups, and camp staff.

You and your infirmary manager or staff can collect medical records and data like examination and immunization forms and health history and access them from the forms dashboard or right straight from the candidate’s unified record. CampMinder, furthermore, has an application which you can use for administering treatments and medications. With this application, you will be able to record and monitor treatments and medication disbursements.

Camp healthcare must be implemented across all aspects of your camp operations. This means everyone at your camp should be responsible enough to protect the health, well-being, and safety of your campers. With CampMinder, you can extend camp healthcare to camp staff that doesn’t belong to your infirmary. Thus, you will be able to distribute health information to your transportation, kitchen, and other teams. You can also ensure that your cabins and groups are able to easily access health information.

Camp Transportation And Attendance

Logistics is one of the most challenging aspects of camp operations. This includes moving campers from their homes or any pick-up locations to the campsite as well as checking their attendance. CampMinder provides a feature for handling transportation and attendance which can be applied to day and residential camps. With this feature, you will be able to formulate transportations plans that your camp travel coordinator can execute.

As you build a transportation plan, you are given the flexibility to add buses and bus stops, as well as define routes for moving campers to and from the campsite. Moreover, the software makes it easy for you to prepare schedules for picking up and dropping off campers.

Adapt To Constant Changes In The Logistics Aspect Of Camp Operations

One thing that makes camp transportation very challenging is that anything can happen. This means campers may arrive at pick-up locations early or late, want to be dropped off at a different location, or can’t join in the camp. In other words, your camp transportation should adapt to changes that happen constantly. CampMinder enables you to adjust your transportation plans and schedules depending on these changes. You’ll be able to access updated information and handle exceptions with ease.

Centralized Attendance Monitoring

CampMinder centralizes how you take attendance. You no longer have to keep separate lists of attendance because the software allows you to check bus, group, and lunch attendance all in one place. This means you can easily verify if a camper is present or absent on the bus, in the group, and during lunch. You can also update your attendance record when issues or discrepancies occur such as when a camper was able to attend lunch yet recorded as absent.

Capture And Share Summer Camp Experiences

Summer camp experiences need to be captured and shared. This means parents should be given an opportunity to find out how meaningful, exciting, and fun the moments their children are experiencing at camps. CampMinder has an elegant photo system that allows parents to browse and view gorgeous summer camp photos. This way, the can somehow feel and understand their children’s’  camp experiences and moments even if they are not physically present at the camp.

They can access these photos by logging into their own account. Aside from photos, they can also access camp videos and news. If they want to deliver messages to their campers, CampMinder lets them send one-way emails to them which they can do using the same account. Campers can, likewise, communicate their camp experiences to their parents by producing handwritten notes that are converted into PDF documents. 

These features help you grow your business as you are able to come up with a living and breathing archive or history of memorable camp experiences that parents and campers can value even when summers fade. They can share these experiences with their friends and acquaintances, encouraging and inspiring them to join in your camps.

Capture And Track Information On The Go Using A Mobile App

The summer camp management software gives you a mobile app that permits you to capture and track all the information you need about your camp operations. You can install this app on your Android or iOS device.

CampMinder’s web-based application has a feature called UPR (Unified Person Record). This feature organizes all the essential information you need about anyone in your community in one place like the staff, campers, parents, and donors. UPR is enabled and accessible in the mobile application. As a result, you will be able to check the profile of any person wherever you are. If you need to contact that person, the information is already delivered at your fingertips.

You can also use the mobile app when you’re doing a home visit. Whether you are talking with a donor, parent, or camper; the app permits you to record information from your conversations. You can jot down notes, preventing you from forgetting any important information.

Moreover, you can access notifications from the mobile app in real time. So no matter how busy you are or where you are, you are always reminded of the things you need to know and the tasks you need to perform. For instance, real-time notifications are generated by the mobile app when someone has sent a staff application or made a payment online, or a newly registered camper has asked for additional information from you.

Build Long-Lasting Relationships with Donors

CampMinder enables you to set up, launch, and manage fundraising campaigns and activities. The software allows you to employ the best practices in the art of fundraising so you can comprehensively understand your donors, track their donations, thank donors for their contributions, and build long-lasting donor relationships.

As mentioned earlier, the software permits you to utilize the Unified Person Record to obtain any information about any person in your community and engage with him or her. You can actually leverage the same feature to identify and understand your donors. The more information you have about your donors, the better you’ll know them and the more effective you can reach out to them.

UPR allows you to determine how valuable donors are to your camp. You can check their previous and current engagements with your camp – if they are a former camper, current parent,  or mega-donor. In addition, the UPR shows you the giving histories of donors. Given all of these, you will be able to realize how important these donors and grab the opportunity to thank them for their contributions.

Overview of CampMinder Features

  • Holistic Online Camp Registration
  • Cabin and Group Assignments
  • Smart Camp Staffing
  • Camp Transporation and Attendance
  • Integrated Healthcare
  • Summer Photos, Email, and Online Community
  • Camp Director’s Mobile App
  • Expert Fundraising

CampMinder Position In Our Categories

Position of CampMinder in our main categories:


CampMinder is one of the top 20 Event Management Softwareproducts


CampMinder is one of the 20
Event Management Software products

If you are considering CampMinder it may also be sensible to investigate other subcategories of Best Event Management Software gathered in our base of B2B software reviews.

Each business has its own characteristics, and might need a particular type of Event Management Software solution that will be designed for their company size, type of customers and staff and even individual industry they support. It's not wise to count on getting an ideal services that will work for each company regardless of their background is. It may be a good idea to read a few CampMinder Event Management Software reviews first and even then you should pay attention to what the service is intended to do for your company and your workers. Do you need a simple and intuitive service with just essential features? Will you really make use of the advanced functionalities needed by experts and large enterprises? Are there any specific tools that are especially useful for the industry you work in? If you ask yourself these questions it is going to be much easier to find a trustworthy app that will match your budget.

How Much Does CampMinder Cost?

CampMinder Pricing Plans:
Free trial
Quote-based Plan
Contact vendor

CampMinder is built for small and medium-sized summer camps. With that, it doesn’t offer an enterprise pricing plan. To obtain SMB pricing details, contact the software provider.

User Satisfaction

We realize that when you make a decision to buy Event Management Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and CampMinder reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with CampMinder. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.






Technical details

Devices Supported
  • Windows
  • Linux
  • Mac
  • Web-based
Language Support
  • English
Pricing Model
  • Quote-based
Customer Types
  • Small Business
  • Medium Business
  • Cloud Hosted
  • Open API

What Support Does This Vendor Offer?


What are CampMinder pricing details?

CampMinder Pricing Plans:
Free trial
Quote-based Plan
Contact vendor

CampMinder is built for small and medium-sized summer camps. With that, it doesn’t offer an enterprise pricing plan. To obtain SMB pricing details, contact the software provider.

What integrations are available for CampMinder?

No available information.

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