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CampMinder Review

CampMinder
Our score: 8.7 User satisfaction: 100%

What is CampMinder?

CampMinder is an all-in-one summer camp management software that equips you with the knowledge, tools, and business acumen skills you need to run the operations of your camp smoothly and to achieve your goals. This summer camp technology solution is backed up by a knowledgeable and engaged team who can aid you in tackling your own camp management challenges and getting the most out of what you do.

CampMinder comes with a flexible and holistic online camp registration system that gives you the freedom to decide what discounts and pricing options to offer to your registering campers. You can collect information about your campers using online registration forms and use such information for any aspect of your camp operations. The software also makes the process of hiring camp staff easy, allowing you to ask your applicants the most relevant questions, perform background checks. It also enables applicants and hired camp staff to accomplish forms and submit documents. 

The summer camp management software permits you to organize your campers into various groups and cabins. Campers can submit bunk requests so you can find out who they want to be with at the camp and collect any relevant information that you can use to smartly assign campers to groups and cabins. CampMinder offers features that help you easily handle the transportation and attendance management needs of your camp. Some examples include the capability to add busses and bus stops, specify routes, immediately identify absent campers, and generate updated passenger reports.

CampMinder eliminates the complexity associated with managing donors and tracking their donations. You will be able to access important information about your donors including their giving history through the aid of a feature called Unified Person Record. Through this functionality, you can thank them for their contributions and you can build long-lasting relationships with donors. Other features of the app are protecting the health and wellness of campers and ensuring their safety, providing parents with the ability to view camp photos and send emails to campers, and recording and tracking information using a mobile application.

Overview of CampMinder Benefits

Flexible and Holistic Approach to Camp Registration

A flexible and holistic online camp registration system is built into CampMinder. You can apply whatever philosophy you’re subscribing into when it comes to managing camp registrations. You can also offer different payment options and discounts such as tiered pricing, pay-in-full, recurring payment plans, early bird specials, sibling discounts, incentives for multiple-sessions, and coupon codes.  

The online camp registration system is regarded as holistic because it allows you to use any information entered into the online registration form for various camp-related purposes like communicating with campers and their parents, launching marketing campaigns, assigning campers to groups and cabins, checking the health records of campers, and managing the logistics aspect of your camp operations.

Handle Cabin and Group Assignments

Camps provide an ideal environment for building and developing meaningful relationships. In summer camps, children can meet new friends. CampMinder offers a feature that allows you to assign campers to bunks, cabins, and groups to ensure that campers who share similar interests, preferences, interests, and personalities can bond together.

In fact, campers can fill out forms and send requests to indicate who their preferred bunkmates are. This, however, doesn’t mean that you are compelled to always approve all bunk requests. Rather, bunk request forms are accomplished and submitted so you can obtain all the relevant information you need to easily and intelligently assign campers to bunks, cabins, and groups. Hence, you to consider the preferences and needs of your campers.

You can also produce rich reports about each bunk, cabin, and group where campers are assigned to. You can customize these reports by adding camper profiles that show detailed information as well as attaching photos.

Intelligent Camp Staffing

CampMinder enables you to manage camp staffing smartly. The software’s camp staffing feature streamlines application processing and evaluation, communicate with camp staff, manage staff documents, and track staffs who are assigned to bunkers, cabins, and groups.

The summer camp management software simplifies the application process. You don’t have to ask your applicants irrelevant or unrelated questions to the positions or roles they are applying for. 

Another feature offered by CampMinder is automatically sending a link to the reference persons that applicants have included in their online reference forms. These individuals, then, are redirected to the online reference forms.  They will accomplish these forms by answering questions about the applicants. Once, they are done completing the forms, notifications are automatically sent out to you. This feature gives you a mechanism to verify if your applicants are honest on the things they are saying about themselves.

You can also run background checks on your applicants. You can even background check multiple applicants all at once. In case there is an issue about a particular applicant, a red flag is raised so you are immediately alerted, preventing you to hire people that have criminal records or pending court cases.

Collect And Track Applicant And Staff Documents

Document management is a component of CampMinder’s camp staffing feature. Whether applicants are already hired or not yet, they need to accomplish or submit different types of documents like resumes, application forms, W-2s, contracts, medical records, and more. The software enables you to collect whatever type of document you need.

You can also easily check which forms and documents are already submitted or completed and which ones are pending. In addition, you can send emails to applicants to notify them of the documents they need to submit or accomplish.

Prioritize the Health, Well-Being, and Safety of Your Campers

Summer camp directors and managers should always make the health, well-being, and safety of their campers a top priority. Because of this, CampMinder integrates a healthcare management system that makes it easy for you to collect and track campers’ medical records and data, administer and record medications and treatments, and share health information with cabins, groups, and camp staff.

You and your infirmary manager or staff can collect medical records and data like examination and immunization forms and health history and access them from the forms dashboard or right straight from the candidate’s unified record. CampMinder, furthermore, has an application which you can use for administering treatments and medications. With this application, you will be able to record and monitor treatments and medication disbursements.

Camp healthcare must be implemented across all aspects of your camp operations. This means everyone at your camp should be responsible enough to protect the health, well-being, and safety of your campers. With CampMinder, you can extend camp healthcare to camp staff that doesn’t belong to your infirmary. Thus, you will be able to distribute health information to your transportation, kitchen, and other teams. You can also ensure that your cabins and groups are able to easily access health information.

Camp Transportation And Attendance

Logistics is one of the most challenging aspects of camp operations. This includes moving campers from their homes or any pick-up locations to the campsite as well as checking their attendance. CampMinder provides a feature for handling transportation and attendance which can be applied to day and residential camps. With this feature, you will be able to formulate transportations plans that your camp travel coordinator can execute.

As you build a transportation plan, you are given the flexibility to add buses and bus stops, as well as define routes for moving campers to and from the campsite. Moreover, the software makes it easy for you to prepare schedules for picking up and dropping off campers.

Adapt To Constant Changes In The Logistics Aspect Of Camp Operations

One thing that makes camp transportation very challenging is that anything can happen. This means campers may arrive at pick-up locations early or late, want to be dropped off at a different location, or can’t join in the camp. In other words, your camp transportation should adapt to changes that happen constantly. CampMinder enables you to adjust your transportation plans and schedules depending on these changes. You’ll be able to access updated information and handle exceptions with ease.

Centralized Attendance Monitoring

CampMinder centralizes how you take attendance. You no longer have to keep separate lists of attendance because the software allows you to check bus, group, and lunch attendance all in one place. This means you can easily verify if a camper is present or absent on the bus, in the group, and during lunch. You can also update your attendance record when issues or discrepancies occur such as when a camper was able to attend lunch yet recorded as absent.

Capture And Share Summer Camp Experiences

Summer camp experiences need to be captured and shared. This means parents should be given an opportunity to find out how meaningful, exciting, and fun the moments their children are experiencing at camps. CampMinder has an elegant photo system that allows parents to browse and view gorgeous summer camp photos. This way, the can somehow feel and understand their children’s’  camp experiences and moments even if they are not physically present at the camp.

They can access these photos by logging into their own account. Aside from photos, they can also access camp videos and news. If they want to deliver messages to their campers, CampMinder lets them send one-way emails to them which they can do using the same account. Campers can, likewise, communicate their camp experiences to their parents by producing handwritten notes that are converted into PDF documents. 

These features help you grow your business as you are able to come up with a living and breathing archive or history of memorable camp experiences that parents and campers can value even when summers fade. They can share these experiences with their friends and acquaintances, encouraging and inspiring them to join in your camps.

Capture And Track Information On The Go Using A Mobile App

The summer camp management software gives you a mobile app that permits you to capture and track all the information you need about your camp operations. You can install this app on your Android or iOS device.

CampMinder’s web-based application has a feature called UPR (Unified Person Record). This feature organizes all the essential information you need about anyone in your community in one place like the staff, campers, parents, and donors. UPR is enabled and accessible in the mobile application. As a result, you will be able to check the profile of any person wherever you are. If you need to contact that person, the information is already delivered at your fingertips.

You can also use the mobile app when you’re doing a home visit. Whether you are talking with a donor, parent, or camper; the app permits you to record information from your conversations. You can jot down notes, preventing you from forgetting any important information.

Moreover, you can access notifications from the mobile app in real time. So no matter how busy you are or where you are, you are always reminded of the things you need to know and the tasks you need to perform. For instance, real-time notifications are generated by the mobile app when someone has sent a staff application or made a payment online, or a newly registered camper has asked for additional information from you.

Build Long-Lasting Relationships with Donors

CampMinder enables you to set up, launch, and manage fundraising campaigns and activities. The software allows you to employ the best practices in the art of fundraising so you can comprehensively understand your donors, track their donations, thank donors for their contributions, and build long-lasting donor relationships.

As mentioned earlier, the software permits you to utilize the Unified Person Record to obtain any information about any person in your community and engage with him or her. You can actually leverage the same feature to identify and understand your donors. The more information you have about your donors, the better you’ll know them and the more effective you can reach out to them.

UPR allows you to determine how valuable donors are to your camp. You can check their previous and current engagements with your camp – if they are a former camper, current parent,  or mega-donor. In addition, the UPR shows you the giving histories of donors. Given all of these, you will be able to realize how important these donors and grab the opportunity to thank them for their contributions.

Overview of CampMinder Features

  • Holistic Online Camp Registration
  • Cabin and Group Assignments
  • Smart Camp Staffing
  • Camp Transporation and Attendance
  • Integrated Healthcare
  • Summer Photos, Email, and Online Community
  • Camp Director’s Mobile App
  • Expert Fundraising

CampMinder Position In Our Categories

Knowing that businesses have particular business-related needs, it is practical they abstain from deciding on an all-in-one, ideal software product. Nonetheless, it would be almost impossible to try to stumble on such a software solution even among well-known software products. The sensible step to do would be to tabulate the several major factors which demand scrutiny like major features, pricing, skill levels of the users, business size, etc. The second step is, you must follow through the product research thoroughly. Read some of these CampMinder evaluations and look into each of the software options in your shortlist in detail. Such detailed product investigation makes sure you steer clear of unsuitable applications and pay for the one which offers all the tools you require company requires to achieve growth.

Position of CampMinder in our main categories:

TOP 50

CampMinder is one of the top 50 Event Management Software products

If you are interested in CampMinder it might also be sensible to examine other subcategories of Event Management Software listed in our database of SaaS software reviews.

Each company has different requirements and needs an application that can be customized for their size, type of employees and buyers, and the specific industry they are in. For these reasons, no platform can offer perfect functionality out-of-the-box. When you look for a software product, first be sure what you need it for. Read some CampMinder Event Management Software reviews and ask yourself do you need basic functionality or do you need complex functionality? Are there any industry-specific tools that you are seeking? Find the answers to these questions to help your search. There are lots of aspects that you need to reflect on and these include your finances, particular business needs, your company size, integration requirements etc. Take your time, check out a few free trials, and finally zero in on the system that offers all that you require to improve your company efficiency and productivity.

How Much Does CampMinder Cost?

CampMinder Pricing Plans:

Free Trial

Quote-based Plan

Contact vendor

CampMinder is built for small and medium-sized summer camps. With that, it doesn’t offer an enterprise pricing plan. To obtain SMB pricing details, contact the software provider.

User Satisfaction

Positive Social Media Mentions 4
Negative Social Media Mentions 0

We realize that when you make a decision to buy Event Management Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and CampMinder reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with CampMinder. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.

Video

Technical details

Devices Supported

  • Windows
  • Linux
  • Mac
  • Web-based

Deployment

  • Cloud Hosted
  • Open API

Language Support

  • English

Pricing Model

  • Quote-based

Customer Types

  • Small Business
  • Medium Business

What Support Does This Vendor Offer?

  • email
  • phone
  • live support
  • training
  • tickets

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CampMinder Comparisons

CampMinder user reviews

A modern way to manage summer camps

Read full review >
Vella
4/5

Overall impression

4/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 11.11.2019 Company Size: More than 100 Employees Industry: Religious Institutions

The software worth the try

Read full review >
Gretchen
5/5

Overall impression

5/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 02.11.2019 Company Size: 11-50 Employees Industry: N/A

CampMinder Review from a Summer Camp Assistant Director

Read full review >
Maida
4/5

Overall impression

4/5

Customer Support

3/5

Value for Money

4/5

Ease of Use

Published on: 26.10.2019 Company Size: 11-50 Employees Industry: Education Management

A game-changer in the summer camps

Read full review >
Sarah
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 22.10.2019 Company Size: More than 100 Employees Industry: N/A

A registration software that is useful in every single way

Read full review >
Rhett
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 18.10.2019 Company Size: 11-50 Employees Industry: N/A

What are CampMinder pricing details?

CampMinder Pricing Plans:

Free Trial

Quote-based Plan

Contact vendor

CampMinder is built for small and medium-sized summer camps. With that, it doesn’t offer an enterprise pricing plan. To obtain SMB pricing details, contact the software provider.

What integrations are available for CampMinder?

No available information.

CampMinder average rating:

Average score
4.4/5 (11 user reviews)
4/5

Overall impression

5/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Write your own review of this product

ADD A REVIEW

The most favorable review

Madyson

PROS: One thing that I like about this software is its report customization. It allows us to modify the content of the reports. There are also several options to choose from such as layout, and features.

CONS: It needs to improve their booking features. It does not allow booking by group or separate booking for children.

Reviewed 8 months ago

Read full review >

The least favorable review

Blanca

PROS: Parents can easily create accounts and register their kids. It got nice reporting tools. It allows us to send emails to multiple recepients at once.

CONS: We encounter errors everytime we divide sessions.

Reviewed 8 months ago

Read full review >

More reviews from 11 actual users:

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  • Latest
  • Most useful
  • Most positive
  • Most negative

A modern way to manage summer camps

Read full review >
Vella
4/5

Overall impression

4/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 11.11.2019 Company Size: More than 100 Employees Industry: Religious Institutions

PROS: They offer new and exciting features or make changes in the platform to make it better every now and then. And whenever they update the product, they make sure we know it.

CONS: I feel like the financial reporting is lacking and needs enhancement.

What do you think about this review? Great Poor

The software worth the try

Read full review >
Gretchen
5/5

Overall impression

5/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 02.11.2019 Company Size: 11-50 Employees Industry: N/A

PROS: We used to organize our school camp using different software ( MBO, POS, Mailchimp, etc.) but now everything can be done with Campfinder. We can ask parents to fill out the forms and give them the updated schedule. We can also send emails without spending too much time.

CONS: Generally, some things could be improved for future use, but I can’t specifically point out. There are things I am unsure of but I can always rely on their customer support.

What do you think about this review? Great Poor

CampMinder Review from a Summer Camp Assistant Director

Read full review >
Maida
4/5

Overall impression

4/5

Customer Support

3/5

Value for Money

4/5

Ease of Use

Published on: 26.10.2019 Company Size: 11-50 Employees Industry: Education Management

PROS: Everything needed for preparing and organizing Summer Camps are made available in one platform. All forms, application, and other requirements and information about the camp participants and the camp itself are stored and accessible in one location. The ability to access and perform camp related tasks from one solution has generally made our life easier. Campminder's customer service is also commendable.

CONS: Not everything is intuitive. It took us a while to know how to include questions on the staff applications and learn how the scheduler feature works. Also, the knowledge base, specifically how-to videos is quite limited. I hope to find more of it. It's been helpful.

What do you think about this review? Great Poor

A game-changer in the summer camps

Read full review >
Sarah
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 22.10.2019 Company Size: More than 100 Employees Industry: N/A

PROS: There are so many pros of using this product! The platform itself is great. I love how customizable it is. We typically offer and manage 50+ different camps and the ability to easily customize the product to meet each camp's requirements is simply incredible. I also love the range of available features - there are excellent reporting tools, great CampInTouch, and very helpful "parents portal". Above all, the people behind this product are amazing and ensure that their clients recieve only the best. They are knowledgeable (quickly answers our queries and fix platform issues ), caring and committed.

CONS: The platform is the only camp management software that offers an ability to generate income from each program. It's an amazing thing but the process is really difficult to handle. It's pretty intricate and detailed. But it is still one of the things that makes this tool different (and somehow better) from the rest of similar solutions. I also love the transparency of the team when it comes to financials as well as with other important things.

What do you think about this review? Great Poor

A registration software that is useful in every single way

Read full review >
Rhett
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 18.10.2019 Company Size: 11-50 Employees Industry: N/A

PROS: CampMinder is user-friendly software. The reports generated are tailored to the needs of each department. Their customer support is very friendly and knowledgeable.

CONS: Using it has so many benefits leaving no room for dislikes.

What do you think about this review? Great Poor

Best to use on simple camp programs

Read full review >
Blanca
3/5

Overall impression

3/5

Customer Support

2/5

Value for Money

2/5

Ease of Use

Published on: 03.10.2019 Company Size: 1-10 Employees Industry: Recreational Facilities and Services

PROS: Parents can easily create accounts and register their kids. It got nice reporting tools. It allows us to send emails to multiple recepients at once.

CONS: We encounter errors everytime we divide sessions.

What do you think about this review? Great Poor

CampMinder is the perfect software for organizing summer camp

Read full review >
Madyson
5/5

Overall impression

5/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 29.09.2019 Company Size: 11-50 Employees Industry: Public Relations and Communications

PROS: One thing that I like about this software is its report customization. It allows us to modify the content of the reports. There are also several options to choose from such as layout, and features.

CONS: It needs to improve their booking features. It does not allow booking by group or separate booking for children.

What do you think about this review? Great Poor

A great software with countless features that can still improve for a much better service

Read full review >
Raphaelle
4/5

Overall impression

4/5

Customer Support

3/5

Value for Money

4/5

Ease of Use

Published on: 28.09.2019 Company Size: More than 100 Employees Industry: N/A

PROS: CampMinder has countless functions from communication, notes, reporting, and a lot more. I like how I can do so many things with just one software.

CONS: Some functions can be developed to become more intuitive. It also takes time to learn some features.

What do you think about this review? Great Poor

The ultimate software beyond imagination

Read full review >
Filomena
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 21.09.2019 Company Size: More than 100 Employees Industry: N/A

PROS: It is the biggest and most reliable means of getting customers/ client for any company who is organizing a summer camp.

CONS: I tried to schedule for a new batch and I found navigation a bit difficult especially for beginners, I wish they could make it user-friendly though their staff really offers great customer support.

What do you think about this review? Great Poor

Campminder is my ultimate work buddy

Read full review >
Electa
4/5

Overall impression

3/5

Customer Support

3/5

Value for Money

3/5

Ease of Use

Published on: 18.09.2019 Company Size: 11-50 Employees Industry: N/A

PROS: The reporting functions of Campminder is worthy of my investment. The information that I need is fast and easy to generate. I can also send an email to several people at the same time. The forms can be easily updated, which is a good thing for both campers and staff.

CONS: I hope some features can help update the records whenever a customer cancels or a refund is being issued.

What do you think about this review? Great Poor

The software ideal for every summer camp organization

Read full review >
Destiney
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 05.09.2019 Company Size: More than 100 Employees Industry: N/A

PROS: I can log in as a parent in CampMinder which is a good thing because it gives me an idea on the things that they see and how they are supposed to understand as parents.

CONS: CampMinder is perfect. There is nothing to dislike about it, every feature is helpful.

What do you think about this review? Great Poor
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Reviewed By Nestor Gilbert
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