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We are here to help your select the best software for your business. Our team of experts did extensive research to save you time and allow you to examine only the most trustworthy solutions out there. We analyzed all the important elements that might affect your decision, so that you can easily compare your options and focus on factors that actually have value to your team. We thoroughly evaluated every service based on its highs and lows, with particular attention given to aspects such as main features, collaboration capabilities, support for mobile devices, customer support and help, available integrations, pricing plans and much more.
We are here to help business-owners find the best software to fit their needs. To do that our experts analyze all the key factors that may influence your decision so that you can easily compare your options. We carefully evaluate each product based on its merits and flaws. Additionally, our user reviews and unique Customer Satisfaction Algorithm™ will let you easily learn what people who purchased a given product think about it. To ensure objectivity our reviews can't be affected by vendors in any way. Our experts will always products in a thorough and unbiased manner highlighting both their pros and cons.
Software as a Service (SaaS) is the delivery of business apps over the Internet. You do not have to install and maintain the software, you can simply access it over the Internet. This means you do not have to worry about hardware and software management. SaaS apps are also called hosted software, on-demand software, and Web-based software. This buyer’s guide aims to provide you pointers business advice on the main features and factors to consider in your search for the right SaaS software for your business needs.
We recommend you start your search for the perfect software by reading a few business software reviews for the most promising solutions and then registering for the free trials of leading apps that you think seem to have potential. Software reviews well help you check out each product’s features free of cost and understand how it can help to boost your business productivity. User reviews can also be a great source of business advice, especially if you look for people from the same industry and company size as you to compare your experiences and expectations.
Alternatively, you can start off with examining some free or freemium solutions that are available on the market. This should give you a good initial idea on what to expect from a given type of software and later on you can always decide to move on to a paid plan. Here are some popular SaaS solutions that offer valuable free trial plans you can check out: Sisense, FreshBooks, Wrike, Freshdesk, 10to8.
To explore some interesting possibilities you can check out our article about Free CRM Software Solutions to Consider in 2018 where we discuss a bunch of interesting solutions that are offered free of charge.
If you’d like to investigate the project management niche instead we’ve got a Free Project Management Software to Consider in 2018 post ready for you as well.
The following types of SaaS apps are widely used by businesses:
Helps to Save Time: You don’t have to buy and install the software. Simply sign up for a package on the vendor’s website and start using the app immediately. The SaaS solution is already configured and ready to use. In contrast, traditional software apps take time to install and many weeks to implement.
Scalability: SaaS apps are cloud-based, which means they are easily scalable and can be smoothly integrated with the other business systems you use. You don’t need to buy additional servers or software and the SaaS vendor makes the server capacity available for your needs.
Ease of Use: SaaS systems can be accessed via the Internet and mobile devices. Most applications have good quality user interfaces which make them easy to learn and use. Plus, the vendor offers guides and tutorials to help users get started.
Saves Costs: You can subscribe to a monthly or annual subscription plan which makes it easy to plan your budget. Plus, you have the flexibility to cancel or change the subscription. You can save money on hardware, infrastructure, and IT staff. With SaaS apps, you don’t have to worry about upfront costs for installing, implementing, and maintaining the system. The pay-as-you-go pricing plans allow organizations to pay only for what they use and reduce heavy licensing costs.
Improved Security: SaaS-based cloud systems back up data regularly and hence are more secure than conventional solutions. You don’t have to worry if an employee loses his computer or the data in it as all data remains secure on the database and servers of the SaaS vendor.
High Adoption: SaaS apps can be accessed from any computer or mobile device anytime, anywhere. Since most users are familiar with the internet, they find it easy to use the software resulting in high adoption rates.
Easy Upgrades: The SaaS vendor takes care of all upgrades and updates, so you don’t have to worry about patches to download and install. Plus, the vendor also manages availability, which means you don’t have to add software, hardware, or bandwidth as the number of users grows.
Smooth Integration: SaaS vendors featured in our business software reviews will often offer true multitenant architectures that can scale easily to keep up with customer demand. Top providers offer customization features to meet specific requirements. Plus, many vendors provide APIs to help you integrate the app with the other business systems you use.
Controlling data security is becoming harder
Many companies have adopted BYOD (Bring Your Own Device) which means employees use their personal devices to access company data. This makes it harder to control data security and is throwing up issues for internal IT units. The solution lies in entrusting your data to a third party vendor who offers security systems designed to protect your data and internal network. The vendor has greater knowledge and resources which can help you control your company’s data security in a more effective manner.
Integrating multiple mobile apps
There are a few million mobile apps available for download and use. If your company’s users utilize certain apps for tasks and your partner or client’s users utilize other apps for the same tasks, how do you collaborate effectively and share data? Most software reviews will suggest the solution lies in integrating similar apps across organizations. This integration will help you to collaborate effectively with other companies to accomplish tasks easily without worrying about communication failure, lapses in work production, or data security faults.
The advent of DaaS
DaaS (Data as a Service) is becoming popular. This service provides companies a wide variety and large volume of cloud-based data at a reduced cost to enable smart strategic choices. Businesses can use a DaaS solution and eliminate the cost of operating an internal IT unit for the tasks.
Paying more for SaaS services
As mentioned earlier, most business software reviews will reveal that there are no huge upfront costs involved in subscribing to SaaS packages. However, if you choose a monthly payment option over the long term, you will end up paying more. If you are impressed with the software, select an annual plan which gives you discounts. You can also end up paying more if you select a pay-as-you-go plan but use the service frequently. You would be better off with a monthly plan in this case. So, do your research beforehand and be sure about how frequently you will be using the SaaS software to select the most cost-effective pricing package.
Ignoring hidden costs
Before you sign on the dotted line read the fine print and terms and conditions of the contract. The SaaS vendor might charge hidden costs for configuring and setting up the software, accessing the software from mobile devices, overshooting the agreed storage limit, and technical support. Some vendors charge extra for add-ons and additional features. Therefore, analyze your needs carefully and take these hidden costs into account to ensure you don’t end up paying more.
Reliance on the Internet
Since SaaS software services are accessed over the Internet, your company needs to ensure it has a high quality, uninterrupted internet connection. Do not depend on a Internet Service Provider (ISP) as the quality and speed of the connection may fluctuate depending on the number of other subscribers and time of day. Rather, invest in a dedicated internet connection which means you don’t have share bandwidth with others. This may cost more but the investment is worth it. Also, use a backup redundant internet connection which will help your company’s employees to continue using the SaaS software if the main connection goes down.
Our reviews at FinancesOnline are each time created by a panel of skilled experts who put a lot of hard work into creating solid, detailed and trustworthy reviews that will give our readers a useful overview of all key factors of each software. We dp our best to test reviewed apps in a broad set of scenarios to reveal both places where it works best and where its disadvantages show up.
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