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Clinical Trial Management Software

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What is DataFax?

DataFax (DF) is a software platform with solutions for electronic data capture (EDC), electronic document capture, study setup, system administration, and system validation. The technology has features required to manage clinical research studies in today’s regulatory environment.

The system’s primary solution is iDataFax EDC, which collects and manages study data and files. DF Send capabilities deliver secure drag-and-drop transmission of PDF documents to a study server.

DF Setup comes with data screens, database schema, patient visit map, study sites, lookup tables, edit checks, conditional assessments, and other tools for deployment of new studies. DF System manages studies, roles and users, while DF ATK runs and documents system validation.

Overview of DataFax Benefits

DataFax’s primary EDC solutions include detailed user permissions that determine what each team member can see and do. By identifying what a user can create, modify and view, administrators can be more secure knowing that only the necessary information needed for a study report are released.

The EDC module also boasts of an intuitive user interface, with an organized set of patient binders and screens that match paper CRFs. This makes the software easy to learn and use, so that users can get up to speed with the technology and get more work done.

Status icons help sites recognize patients, visits and screens where data entry is not yet complete. These quick status checks allow users to update information fast in order to avoid errors.

DataFax EDC’s data entry help include drop down lists, lookup tables, field level color coding, range checks, and help messages. Users can facilitate real-time edit or custom checks to detect  problems, display warnings, request corrections, create queries, compute derived values, trigger email messages, and more. All these aid in upholding the accuracy of data entries.

Users can easily respond to data queries as iDataFax Query View sites display all outstanding queries and jump to the corresponding data screen. These even have color coding and status icons to help sites identify and respond to each query.

iDataFax users can attach a reason to any data field to explain missing or atypical values. These help lessen queries from data managers so that users can focus on more important matters.

DataFax’s Electronic Paper Capture module delivers an authentic hybrid system for collecting, processing and storing both data and images of paper documents. It has Intelligent Character Recognition (ICR) that can read handwritten numbers, dates, check boxes and visual analog scales (VAS). While accuracy depends on the clarity of handwriting, at least 90% of data fields are said to be read correctly from most study sites. Paper records such as worksheets and source documents can be captured, linked to patient data records, and stored in the study database. Sites can also send completed CRFs to the study server to build an initial data record for split-screen review, correction and entry by data managers. All these are safely transmitted under regulatory requirements for authentication and tracking, with 256 bit SSL encryption.

DataFax’s Data Management module is useful for data reviews, coding tasks, importing lab data, exporting SAS data sets, and more. Queries can be created manually or by edit checks, then automatically resolved when the originating problem is attended to. Users can add reasons and replies, which can be reviewed and approved, to aid in proper team communications. Data can be exported to flat ASCII files, or to SAS data sets, as well as imported from labs and other sources using a simple field mapping dialog. Extensive search capabilities allow auto and manual coding for drugs, adverse events, and other using configurable lookup tables. Study managers can indicate tasks for any user or study role, complete with instructions and workflow steps, to quickly assemble all data records meeting the specified task criteria. Work flow management tools allow monitoring of data records in all levels to ensure that all tasks are accomplished.

Overview of DataFax Features

Electronic Data Capture
  • Detailed user permissions
  • Intuitive user interface
  • Quick status checks
  • Data entry help
  • Real-time edit checks
  • Respond to data queries
  • Add reasons for data values
  • Spreadsheet data views
  • FDA – 21 CFR Part 11
  • Secure Internet transmission
Electronic Paper Capture
  • Intelligent Character Recognition (ICR)
  • An alternative to EDC
  • Secure Internet transmission
  • Capture paper records
  • Capture PDFs during EDC
  • Capture PDFs without EDC
Data Management
  • Intuitive user interface
  • Create queries
  • Resolve queries
  • Approve reasons and replies
  • Data exports
  • Data imports
  • Coding
  • Standard reports
  • Study tasks
  • Work flow management
  • Batch edit checks
Study Setup
  • Training
  • Generic edit checks
  • Data screens match CRFs
  • Test environments
  • Mid-study changes
  • Fast and efficient
  • Simple configuration dialogs
  • Intuitive user interface

DataFax Position In Our Categories

Position of DataFax in our main categories:


DataFax is one of the top 50 Clinical Trial Management Softwareproducts


DataFax is one of the 50
Clinical Trial Management Software products

If you are interested in DataFax it could also be beneficial to analyze other subcategories of Best Clinical Trial Management Software gathered in our database of SaaS software reviews.

Each company has different requirements and requires a system that can be personalized for their size, kind of staff members and buyers, and the specific industry they are in. For these reasons, no software can proffer perfect features out-of-the-box. When you search a software app, first be sure what you want it for. Read some DataFax reviews and ask yourself do you want basic features or do you want complex functionality? Are there any industry-specific functionalities that you are looking for? Find the answers to these queries to help your search. There are plenty of elements that you need to consider and these include your budget, specific business requirements, your company size, integration requirements etc. Take your time, try out a few free trials, and finally choose the system that presents all that you require to improve your firm effectiveness and productivity.

How Much Does DataFax Cost?

DataFax Pricing Plans:
Free trial
Quote-based Plan
Contact vendor

Details on SMB and enterprise pricing for DataFax are not publicly available. Interested buyers may contact a sales representative to request for a customized quotation.

User Satisfaction

We realize that when you make a decision to buy Clinical Trial Management Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and DataFax reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with DataFax. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.





Technical details

Devices Supported
  • Windows
  • Linux
  • Mac
  • Web-based
Language Support
  • English
Pricing Model
  • Quote-based
Customer Types
  • Small Business
  • Large Enterprises
  • Medium Business
  • Cloud Hosted
  • On Premise

What Support Does This Vendor Offer?


What are DataFax pricing details?

DataFax Pricing Plans:
Free trial
Quote-based Plan
Contact vendor

Details on SMB and enterprise pricing for DataFax are not publicly available. Interested buyers may contact a sales representative to request for a customized quotation.

What integrations are available for DataFax?

There is no information available on DataFax’s integration partners.

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