DATABASICS Time + Expense Review

DATABASICS Time + Expense
Our score: 8.0 User satisfaction: N/A

What is DATABASICS Time + Expense?

DATABASICS Time + Expense is an integrated time tracking and expense reporting system designed to automate business functions, rules, and workflows, monitor employees, and their working hours, manage business-related expenses, as well as accelerate employee reimbursement.

By automating two critical aspects of any business operation, time tracking and expense management, DATABASICS Time + Expense software helps clear the communication between business systems, resulting in total transparency and absolute streamlining of workflows. It simplifies and speeds up the creation, submission, and approval of reports and allows management to easily view and reconcile information and make smart business decisions.

DATABASICS Time + Expense, simply put, helps enterprises and organizations save time and put a cap on expenses across their entire structure.

Overview of DATABASICS Time + Expense Benefits

DATABASICS Time + Expense allows for the faster, easier, and more efficient filing and submission of expense reports and time logs of employees by centralizing said workflows and more in the cloud. As everything is cloud-based, you and your employees can easily access the system and all the data from anywhere at any given time via desktops, laptops, smartphones, and tablets.

From the administration’s side, DATABASICS Time + Expense helps put your company’s HR, finance, payroll, and travel systems in the same boat. All systems can access the same information, which leads to faster and more efficient processes while your organization saves time and operational costs across all your essential departments.

DATABASICS Time + Expense comes with mobile apps for both Android and iOS devices, enabling you to perform your tasks, access data, retrieve timsheets, create invoices, and more even when you are on the go.

As communication between business systems and applications are opened up, you get complete visibility over your company’s costs. DATABASICS Time + Expense’s modifiable dashboards are able to drill down to smallest details to provide you the data you exactly need.

DATABASICS Time + Expense helps you enforce business rules that result in total compliance as well as empower employees to improve productivity and output. Better mileage tracking with GPS data and faster reimbursement ensure accurate travel expense reporting and faster and easier auditing.

Overview of DATABASICS Time + Expense Features

  • Analytics & Reporting
  • Business Rules Management
  • Mileage Tracking
  • Per Diem Management
  • Receipt Capture & Management
  • Geo-Fencing
  • Mobile App and Web Application
  • Open Data Integrations
  • Tailored Solution
  • Audit
  • Employee Leave Management
  • End-to-End Expense Reporting
  • Global Localization
  • P-Card Management
  • Professional Services Automation
  • Project Tracking
  • Sunshine Act (Open Payments)
  • T&E Expense Management
  • Time & Attendance

What Problems Will DATABASICS Time + Expense Solve?

1. Sony Music

Since 2008, DATABASICS has given Sony Music a flexible solution that supports standardization across the organization and also accommodates for specific requirements associated with individual business units.

Background & Challenges:

• Complex systems architecture, accounting logic, and approval, audit workflow requirements
• Need for budget control, at Purchase Order level
• Poor experience with the legacy system, and provider’s support team

Solution & Benefits:

• Supported multiple upgrades to SAP including facilitating a Global move to single SAP instance.
• Provided tight integration with multiple companies in a global SAP instance, and separate
companies in Dynamics AX.
• DATABASICS is the international information hub for expense related data originating in
multiple different systems (HRMS, SAP, PRS, Payroll, AMEX) and instances of systems, providing
Sony Music a one-stop-shop for managing the expense process for travel & entertainment.
• Accounting outputs in individual business unit’s specific accounting currency.
• Management Reporting in both local and global currencies.
• The solution includes TMC receipt integration.
• DATABASICS facilitates for subcontractors providing Audit and VAT recovery services.


CALIBRE Systems, Inc. (CALIBRE) is a management consulting and information technology solutions company supporting government and industry. Its project-based business model entails a great deal of complexity, especially in the area of employee reporting. A major challenge was in tracking accurate data on employee time and expenses, tied to specific projects, with an almost endless number of business requirements and rules across and within projects. The answer was an employee reporting platform that simplifies the back-end ecosystem while providing managers with ease-of-use in tracking, compliance, reporting, and analysis.

Solutions included:

• Fast and easy entry for employees
• Simple maintenance of complex process, rules, and accounting logic requirement
• Policy management
• Per diem calculations and validations
• Flexible approval workflows to improve internal controls
• Allocation of expenses to the Contract Line Item (CLIN) or other levels of billing or substantiation
• Full DCAA auditability of data and processes
• Integrated with billing, project management, accounting, and payroll systems.

3. WuXi AppTec

WuXi AppTec is a global pharmaceutical, biopharmaceutical, and medical device outsourcing company. The company provides a broad and integrated portfolio of laboratory and manufacturing services to Research and Development customers worldwide.

WuXi AppTec found themselves with two major challenges. Their user base consisted of a dynamic, ever-growing workforce that would need to be trained on any new system. That meant that they would need a solution intuitive enough for users to adopt and use with minimal training.

On top of that, as a technologically advanced company with a global presence themselves, any new partner would need to also be technologically advanced and have global capabilities. As a company working with more than 30 countries, some challenges for their international needs included multilingualism, tax differences, and management of different currencies among others.

The WuXi AppTec solution highlights include:

• A smoother, simpler experience for employees through fast & easy data entry;
• Increased control of budgets and policies through analytics and policy compliance tools;
• Simple maintenance of complex process, rules, and accounting logic requirements;
• Full auditability of their data and processes.

For a growing enterprise like WuXi AppTec, the need for an accurate, user-friendly time and expense reporting solution was necessary for their future growth. Because of the open integrations capabilities of DATABASICS, WuXi AppTec has a system that is flexible enough to grow along with them. DATABASICS delivers on the most demanding, ever-changing requirements with the most “future-proof” solution available. DATABASICS Time and Expense is global, mobile, and fully integrates into present-day and future ecosystems.

Awards & Quality Certificates

This certificate is granted to products that offer especially good user experience. We evaluate how easy it is to start using the product and how well-designed its interface and features are to facilitate the work process.
An award given to products that have recently entered the market but are already becoming very popular

DATABASICS Time + Expense Position In Our Categories

Since businesses have distinct business-related requirements, it is logical that they avoid preferring an all-in-one, ideal software. Still, it is futile to try to chance on such a software system even among recognizable software solutions. The correct thing to do should be to shortlist the various key aspects which call for a consideration including major features, costing, skill ability of the employees, organizational size, etc. Next, you must do your product research fully. Read some DATABASICS Time + Expense reviews and check out the other software products in your list more closely. Such comprehensive product research ensure you weed out unsuitable apps and pay for the system that meets all the tools you require company requires for success.

Position of DATABASICS Time + Expense in our main categories:

TOP 500

DATABASICS Time + Expense is one of the top 500 Accounting Software products

DATABASICS Time + Expense is also listed in the following subcategories:

Enterprises have diverse wants and requirements and no software platform can be perfect in such a situation. It is pointless to try to find a perfect out-of-the-box software system that fulfills all your business needs. The smart thing to do would be to customize the solution for your special needs, worker skill levels, budget, and other factors. For these reasons, do not rush and pay for well-publicized popular applications. Though these may be widely used, they may not be the ideal fit for your specific wants. Do your research, investigate each short-listed application in detail, read a few DATABASICS Time + Expense Time Management Software reviews, call the seller for explanations, and finally select the application that provides what you require.

How Much Does DATABASICS Time + Expense Cost?

DATABASICS Time + Expense Pricing Plans:

Free Trial

Quote-based Plan

Contact vendor

Contact DATABASICS for enterprise pricing information and other product details on Time + Expense. You can also submit a request for a live demo to see if the software is a perfect fit for your business.

User Satisfaction

Positive Social Media Mentions 0
Negative Social Media Mentions 0

We realize that when you make a decision to buy Time Management Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and DATABASICS Time + Expense reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with DATABASICS Time + Expense. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.


Technical details

Devices Supported

  • Windows
  • Linux
  • Android
  • iPhone/iPad
  • Mac
  • Web-based


  • Cloud Hosted

Language Support

  • English
  • Dutch
  • Polish
  • Turkish
  • Swedish

Pricing Model

  • Quote-based

Customer Types

  • Large Enterprises
  • Medium Business

What Support Does This Vendor Offer?

  • email
  • phone
  • live support
  • training
  • tickets

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What are DATABASICS Time + Expense pricing details?

DATABASICS Time + Expense Pricing Plans:

Free Trial

Quote-based Plan

Contact vendor

Contact DATABASICS for enterprise pricing information and other product details on Time + Expense. You can also submit a request for a live demo to see if the software is a perfect fit for your business.

What integrations are available for DATABASICS Time + Expense?

DATABASICS Time + Expense integrates with the following business systems and applications:

  • Blackbaud
  • Infor
  • SAP
  • PeopleSoft
  • Oracle
  • NetSuite
  • JD Edwards
  • Sage Intacct
  • Microsoft Dynamics
  • Deltek

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Reviewed By Jenny Chang
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