MENU
GET LISTED
GET LISTED
SHOW ALLPOPULAR CATEGORIES

Price

By quote

Logo of DynaFile
Ask Vendor A QuestionFind A Better App
Logo of DynaFile

DynaFile REVIEW

Version Control Systems

No user reviews
USER SATISFACTION 93%
OUR SCORE 6.5

What is DynaFile?

DynaFile is a unique, practical, and affordable scan to cloud document management software which has been helping companies and their departments go paperless, allowing the conversion of paper documents and files to electronic format and filing them in the cloud. DynaFile eliminates document management processes that rely on pen and paper and replaces such processes with workflows which can be directly performed online or in the cloud. The features included in DynaFile are organized into three categories: scanning automation, online file storage, and cloud collaboration.

DynaFile uses barcodes which can be added to cover sheets of file folders that are broken down into different document type sections or directly embedded onto individual forms. As the file folders, or packets of documents or forms are scanned, the software reads the barcodes and automatically indexes and files the documents. The scan to cloud document management software offers online file storage features that enable the indexing of documents based on their metadata so users can easily find and retrieve them later on, while ensuring that documents of specific types are accessed only by individuals or groups permitted to do so.

Also, users will be able to easily add electronic documents to DynaFile which can be done by dragging and dropping documents one at a time or in batches, or by directly saving or virtually printing documents into the software.  Collaborating on documents using DynaFile is a breeze. It provides users with the capability to share documents and files with each other in multiple ways such as via public or private URL links, virtual data rooms, or electronic faxing. To streamline review and approval processes, the software allows authorities to electronically sign documents and web-based forms. DynaFile also permits them to add annotations and markup to pages of each document as well as track different versions of their documents.

Overview of DynaFile Benefits

Go Paperless Through Integrated Document Management And Scanning Automation Features

DynaFile is a robust document management system designed to facilitate the establishment of paperless offices. Its main goal is to provide companies and organizations with a solution which enables them to easily store and manage their documents electronically, replacing pen and paper processes with online workflows. Digitization of documents or the process of converting paper documents to electronic documents is made possible using DynaFle because scanning automation tools and features are integrated into the software.

Automatically Index And File Documents Using Barcode Cover Sheets

The cloud to scan document management software provides a barcode recognition feature. With this feature, users will be able to convert large folders or packets of documents to electronic format easily and quickly. So how does this feature exactly work? First, DynaFile allows users to organize their paper documents into a file folder. This file folder is split into different sections that classify documents based on their type. Each section of the file folder has its own cover sheet where barcodes are embedded onto.

Once their done generating barcode cover sheets for all the sections of the file folder, the software then enables them to scan the barcodes. DynaFile reads and recognizes all the information on the barcodes, and indexes and files the documents automatically. As a result, the documents are placed and organized in the correct location. Barcodes can also be embedded onto individual forms that users commonly need to scan over and over again for different staff, clients, or vendors.

Batch Processing Of Unrelated Documents

DynaFile provides another method of converting paper documents to electronic format which is recommended in situations where users need to scan and manage a stack of documents that are not related to each. The software permits them to scan all these documents at once, a method known as batch processing. After scanning, users can split the stack or packet of documents into separate documents and index and file them directly from their web-browser.

Online File Storage

DynaFile makes sure that all documents users scanned to and filed in its system are organized properly and easily accessed from anywhere. This way, they will be able easily and quickly find and retrieve whatever documents they need. The cloud to scan document management software offers a set of features that help them consolidate their documents in a central location, instantly retrieve them, and control access to documents. All these capabilities are classified under the online file storage feature, one of the software’s core features.

Indexing Of Documents Based On Their Metadata

Document indexing is a component of DynaFile’s online file storage feature. DynaFile uses the metadata of documents as it indexes documents being added to its system. Metadata literally means “data about data” or pieces of information the describe other data. Users can define and set indexing properties based on the metadata of their documents so that these documents are categorized properly, stored and filed in the correct locations, and searched and retrieved easily.  

As mentioned earlier, the metadata of documents can be used to define and set indexing properties. Indexing properties are comprised of fields and values that users can configure and edit to match their own business processes. One indexing property that they can set within the software is document type. This simply means that documents can be classified or categorized according to their type such as a contract or an invoice.

Easily Find  And Retrieve Documents 

They can look for documents using this indexing property (index search). If they want to filter their search, DynaFile can cross-reference the document type indexing property with other indexing properties so they can find that exact documents they need or generate reports for specific documents. Index searching and cross-referencing indexing properties eliminate the manual process of drilling down to sections of file cabinets and folders to find and retrieve documents.

Segmented Access

Document control features are also included in DynaFile, providing users with mechanisms to ensure that right documents are accessed by right individuals or groups. In DynaFile, access to documents can be done in a segmented way. This means users can set access permissions by taking into account a variety of factors such as the department where a particular employee or user belongs to, the length of service of an employee or seniority level, or the type of document.

Document Control Features

DynaFile enables users to set access permissions on a per individual or group basis. They can also apply access permissions and security rules to multiple indexes, providing them with a more granular level of control. In other words, the software enables them to set access permissions based on indexing information contained in different indexes. Aside from these document access control features, DynaFile, moreover, gives users the ability to define and control the specific actions that can be performed within the software, letting them identify the persons who are authorized to view, modify, delete, or share documents.

Collaborate On Your Documents In The Cloud

The scan to cloud document management software makes it possible for users to efficiently and effectively collaborate with each other on their documents and files. In fact, collaborative activities can be performed online or in the cloud such as sharing documents; creating, managing, and tracking different versions of documents, and collecting sign-off from authorities. Thus, all processes related to reviewing and approving documents can be done in the cloud; and team members can easily participate regardless of their location.  

Version Control Features

Version control is an inevitable aspect of document management. This is because companies and organizations have to update and modify their documents and contents constantly as they engage in various transactions and observe compliance with new policies and regulations applicable to them. The good thing is that version control features are actually incorporated into DynaFile.

The software permits users to easily keep track of the entire history of changes made to their documents throughout their lifecycle. It can store and maintain a record of different versions of documents where they can clearly see how each version has been made from start to finish and compare the differences between versions. In addition, if they feel that the changes and updates made to a document are not satisfactory, they can roll back to an older version of the document and restore the changes applied to such version. DynaFile then displays that version as the current version of the document in their online filing cabinet.

Add Annotations, Markup, And Sticky Notes To Documents

DynaFile is equipped with annotation and markup features that streamline and enhance review and approval processes. The scan to cloud document management solution allows adding page-level annotations and markup to documents. These annotations and markup are floating above the page so that users will still be able to clearly view the original content of the document.

If users want to draw the attention of their colleagues to specific areas of the document, they can highlight texts. Whenever they are sharing sensitive or confidential documents, they can add stamps or watermarks to those documents so that others will know that the status of the documents and use them responsibly. Likewise, the software permits them to censor or obscure specific areas or texts for security and compliance purposes.

Another annotation feature that they can take advantage of is the ability to include sticky notes that can be dragged and dropped into any areas within the document. This feature is ideal for document versioning, making it easier for reviewers to add their comments to specific versions of documents. Additionally, these sticky notes are time-stamped, showing the dates when the comments were added and the names of the reviewers who added those comments. This way, multiple users will be able to discuss and collaborate with each other regarding specific versions or contents much better.

Overview of DynaFile Features

  • Scanning Automation
  • Barcode Recognition
  • Batch Processing
  • Online File Storage
  • Document Indexing
  • Document Retrieval
  • Segmented Access
  • Drag and Drop Drive
  • Cloud Collaboration
  • Secure File Sharing
  • Electronic Signatures
  • Version Control
  • Floating Annotations

DynaFile Position In Our Categories

Position of DynaFile in our main categories:

50

DynaFile is one of the top 50 Version Control Systemsproducts

50

DynaFile is one of the 50
Version Control Systems products


If you are considering DynaFile it could also be beneficial to check out other subcategories of Best Version Control Systems listed in our database of B2B software reviews.

It's essential to note that almost no app in the Version Control Systems category is going to be an ideal solution that can fulfill all the needs of different company types, sizes and industries. It may be a good idea to read a few DynaFile reviews first as specific services can dominate only in a very small group of applications or be designed with a very specific industry in mind. Others can work with an idea of being simple and intuitive and as a result lack complex elements needed by more experienced users. You can also come across services that cater to a wide group of users and offer a complex feature toolbox, but this in most cases comes at a more expensive cost of such a solution. Make sure you're aware of your requirements so that you get a software that provides specifically the elements you look for.

How Much Does DynaFile Cost?

DynaFile Pricing Plans:
Free trial
Quote-based Plan
Contact vendor

DynaFile’s SMB and enterprise pricing information is available only upon request. Please keep in touch with a sales representative from Blue Ribbon Technologies, and ask for a quote.

User Satisfaction

We realize that when you make a decision to buy Version Control Systems it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and DynaFile reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with DynaFile. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.

POSITIVE SOCIAL MENTIONS

27

NEGATIVE SOCIAL MENTIONS

1

Video

Technical details

Devices Supported
  • Windows
  • Linux
  • Mac
  • Web-based
Language Support
  • English
Pricing Model
  • Quote-based
Customer Types
  • Small Business
  • Large Enterprises
  • Medium Business
Deployment
  • Cloud Hosted
  • Open API

What Support Does This Vendor Offer?

  • EMAIL
  • PHONE
  • LIVE SUPPORT
  • TRAINING
  • TICKETS

What are DynaFile pricing details?

DynaFile Pricing Plans:
Free trial
Quote-based Plan
Contact vendor

DynaFile’s SMB and enterprise pricing information is available only upon request. Please keep in touch with a sales representative from Blue Ribbon Technologies, and ask for a quote.

What integrations are available for DynaFile?

DynaFile integrates with the following solutions and scanning technologies:

  • DocuSign
  • iCIMS Talent Platform
  • Spectrum Scanning Services
  • Epson
  • Canon Scanners
  • Fujitsu Scanners
  • Microsoft Office

User reviews


No reviews yet

0
0
0
0
0

Average Rating:

Write your own review of this product

Add a review

Thank you for submitting your review!

In order to ensure high-quality of our reviews we'll have to verify your email address. Please insert your email address below.

Thank you!

A verification email has been sent to the address you provided. Please click on the link in that email to finalize your review submission.

Page last modified

Share
Tweet
+1
Share