EthosData Review

A Simple Virtual Data Room Solution Which Can Help You Save Time

Simplicity is indeed the most powerful feature offered by EthosData. This means the virtual data room software permits users to quickly access all the information and documents they need and effortlessly perform their tasks. This way, they will be able to save time and focus more on running and completing their transactions instead of dealing with matters related to the virtual data room.

Customizable, Compatible, And Multi-Lingual Interface

EthosData is equipped with an easy-to-use, simple, and familiar user interface which can be branded using the client’s own company logo. The user interface can be accessed from any device and browser and supports multiple languages.

Zero Plug-In

Aside from its customizable, compatible, and simple user interface, EthosData delivers a set of features that helps users save time and confidently handle their transactions. One of them is its zero plug-in feature. With this feature, users will be able to upload and access multiple documents, files, and folders all at once without the need to install plug-ins. In just a matter of seconds, they can organize their documents and have them quickly accessed by all parties involved in their transactions.

Q&A Feature

EthosData has a Q&A feature that eliminates reliance on email when it comes to communicating information related to deals, transactions, and documents. Email exchanges are time-consuming, and they often lead to confusion. This feature enables users to efficiently manage all questions about their deals, transactions, and documents.

Stay In The Loop Through Real-Time Email Notifications

In EthosData, when a new content or document is added to the data room or when changes are made to an existing content or document, email notifications and alerts are automatically sent out. What’s great about this is that the sending of notifications and alerts is done in real time. As a result, users will be able to access up-to-date information and content as soon as they are available. 

Activity Tracking And Deal Intelligence

The virtual data room software provides a deal intelligence feature that assists users in gaining insights into the actions and activities being performed within the data room. The software keeps a record of all data room activities which can be used for monitoring, auditing, and analytics purposes.  For example, if users want to determine what their colleagues are doing with their documents, the deal intelligence feature will help them do that.

Set Up A Separate Page For Terms And Conditions

There is a unique feature available in EthosData by which terms and conditions can be generated in a separate page. All parties involved in a transaction can view such page clearly so they can understand all the things specified in the terms and conditions. Before they are able to access the files and documents, they have to read and accept first the terms and conditions.

Application-Level Security

Security is one of the main components of EthosData. In EthosData, security is implemented on the application level. Thus, it ensures that all virtual data rooms in its system are protected against all forms of threats; and all contents within them are guarded against unauthorized access and usage. It adheres to the strictest security standards and regulatory requirements and adapts to the security policies being followed by the company, organization, or firm.

Protect Your Documents Dynamically

Among the security features included in EthosData is document protection. Interestingly, this security feature is dynamic in such a way that users are given multiple ways to secure their documents. For instance, it allows them to lock their documents. When a document is locked, it can’t be viewed, edited, copied, printed, and shared. Site administrators can also define which persons are allowed to view, copy, edit, print, or forward documents. By default, all data rooms within EthosData are encrypted so users are ensured they can collaborate on documents safely and with confidence. Dynamic watermarking can be applied to documents as well.

Secure Data Centers And Servers

Clients and users may ask where and how EthosData stores and hosts their sensitive data and information. Ethos Data utilizes multiple data centers which are physically protected. Thus, only those ones with the right biometric credentials can access the data centers. Also, surveillance cameras and fire controls are placed within each data center. Furthermore, EthosData is built with secure servers which are protected using firewall, virus scanning, and intrusion detection mechanisms, technologies, and programs.

Password Protection

EthosData also delivers password protection capabilities. Here, users won’t be able to access files and documents unless they input the right passwords assigned to such files and documents. When they enter the right password and access the file, whatever actions and activities they do in relation to the file are automatically recorded for easy monitoring.

A Dedicated Support Team Which Delivers A Full Service

As previously mentioned, EthosData is a service-oriented virtual data room solution. This is because it has a dedicated support team which is always available anytime to assist users in all aspects of operating EthosData and other important concerns such as document preparation, site update implementation, permission configuration and modification, and index change consultation.

Intelligent Customer Support Portal

EthosData has an intelligent customer support portal which can instantly detect the specific area of the solution or data room where a user is currently in. Once it identifies that area, it provides useful suggestions, tips, help articles, and video guides that are directly associated with that area, helping the user smoothly navigate, understand the features of the solution, and explore the capabilities of the data room.

Optimize Data Room Experience Through The Aid Of A Deal Coordinator

In addition, if users want to seek assistance for matters related to the data room, there is a person available who they can reach out to. This person functions as a deal coordinator. Each EthosData client is assigned a deal coordinator who is in charge of guiding users throughout the lifecycle of each data room and supervising all aspects of their data room experience.