Google Cloud Search Review

Search Content And Information Across G Suite Services

Google Cloud Search is built to serve as the primary search tool for G Suite. Thus, it simplifies how users search for specific content and information found in G Suite products and services. Because of this, they will be able to instantly search for persons, schedules, personal or business emails, and documents that are shared with them including the comments, mentions, and responses contained in those documents.

Enter Search Queries That Use Everyday Words

But how exactly does Google Cloud Search help users easily search for content and information across G Suite products and services? The solution permits them to use simple and common language as they search. This means they can enter everyday words as search queries. For instance, if they want to search for the names of all their teammates, they can simply type in “ Who are my teammates?” They can also enter search queries using phrases such as my “schedule tomorrow, “ “email sent yesterday,” “documents about sales from Mary,” or “docs that need my attention. “

Customize Your Searches Through Filters

In addition, the search tool makes it possible to customize search queries so users can quickly find what exactly they are looking for and access the most relevant content or information. One way to customize search queries by using filters. Search filters allow them to define which G Suite product or service the content come from, what time the content was created, who created the content, or what type of file was used to save the content.

Get The Exact Content By Applying Search Operators

Another way to customize search queries is by applying search operators. A search operator is a single word, a punctuation mark, or a combination of the two. Search operators are used to refine search queries, limiting the scope, range, or type of content or information that the tool will return after a search query is made.

For example, users can quote a word or phrase (e.g., “market analysis”) so that the tool will only look for content that contains the exact quoted word or phrase. If they want to search for a content from a particular G Suite product, they can use the source: operator. So if they are looking for a training material from Gmail, one way of doing that is by entering “training source:mail.” They can also filter the content by specifying the person who received or sent it using the from: or to: operator. In case they want to search for a content based on date, the tool provides the before: and after: operators. Through these operators, Google Cloud Search will return all content created or edited before or after a specific date.

Search Query Suggestions

With Google Cloud Search, a search query can be automatically completed without the need to type every letter or word of the entire search query. This is because it has a feature which instantly generates suggestions as users type in a search query. They simply need to click on the arrow down, and then they will be able to see a list of search query suggestions they can choose from.

View Search Result Overviews And Details

When the search tool returns search results, it also provides an overview of all the content it has searched. For example, users will be able to see an icon that represents the type of content such as if it is an email, a PDF document, or a presentation. In addition, it provides a content title and below the title is a short description of the content. Other details include privacy settings like the persons who are allowed to view the content, the date when the content is created, edited, or posted, and the person who created or sent the content.

Find And Immediately Contact People

Google Cloud Search makes it easy to search for contacts. Users can either enter the name of the person on the search box or enter a search query so that they will be able to look for a specific contact information related to such person. They can even identify which supervisor or team leader that person is assigned to. What’s great about this is that the search tool permits them to immediately contact the person right straight from the tool. This feature can be accessed from the person’s profile card. At the top of the profile card, they can see icons which they can click to start a Hangout session with their colleague or send an email to him or her.

Pick Up Where You Left Off Cards

The search solution delivers assist cards which help users keep track of the recent files they are working on, manage their schedules, and stay updated, connected, and productive. One of these assist cards is called the Pick Up Where You Left Off Card. This type of card enables them to easily access files that they have started working on but left pending. In other words, it assists them in identifying the files they have left off, retrieving those files, and resuming the work associated with those files. The solution generates multiple Pick Up Where You Left Off Cards and they can be accessed on the homepage of the search tool. Also, when their colleagues add information and comments to the files, they will be aware of that. In case they need to work on other files, the cards are automatically updated, enabling them to access up-to-date information whenever they go back to the files they have left pending.

Keep Track Of Your Schedules Using Meeting Cards

Another type of assist card that users can find very helpful is the meeting card. Meeting cards allow them to keep track of their meeting schedules, whether the meetings are scheduled for the current day or future dates. Likewise, the meetings cards are organized in the homepage. From these cards, they will also be able to view open appointment or time slots as well as access any attached files related to the scheduled meetings. In addition, the meeting cards don’t only provide them information about their meeting schedules but it also lets them perform some actions such as the ability to send emails to attendees, join a video call, confirm if they can attend the meeting or not, and even edit the schedules directly on Google Calendar.