IT Works Review

All Essential Information At Your Fingertips

IT Works is designed to make it easy for users to handle all processes and tasks associated with pre and post-award management. As they go through such processes and tasks, the software provides all the information they need at their fingertips. It enables them to quickly access data and information such as research summary, proposal type, award type, funding agency, agency type (federal or state), submission and award dates, budget and project periods, total direct and indirect costs, cost sharing, and effort percentage, and more.

Comprehensive Reporting System

The grant management software solution is built with a comprehensive reporting system that allows users to set their own criteria. Once they are done creating their criteria, the reporting system then scans the grant and proposal records stored in IT Works and selects those ones that meet the criteria. The reporting system can generate reports in different formats like tabular and chart. Through these reports, they will be able to track grant and cost shared funding as well as gain insights into historical funding success rates.

Monitoring Of Grant Funding Pipeline

IT Works provides research administrators and their teams with full visibility of their grant funding pipeline. Here, they will be able to see the number of grant proposals that are awaiting approval, the total amounts of grant funds that are pending and those that have been awarded, and the number of active grants that are about to end. In addition, grant funding pipeline visibility and tracking in IT Works is flexible which means users are given the opportunity to make inquiries about their great funding pipeline in numerous ways. For instance, they can determine how much grant funds are pending or awarded based on sponsor, principal investigator, or organizational unit.

Track Sponsor Reporting Deadlines And Other Important Dates

IT Works can remind users on all important dates as they manage pre and post-award processes. Whether they need to submit proposals, progress reports, or financial reports, attend meetings and events, or make phone calls; the software ensures that they are able to adhere to the schedules set for those activities. Through the aid of its email alerts, reports, and dashboard, they are informed of due dates, enabling them to complete their tasks on time.  

Electronic Filing Of Multiple Document Types

Document management and storage is another innovative feature available in IT Works Management Software. With this feature, users can electronically or digitally store multiple types of documents like original copies of proposals, notices of awards, funding authority notifications, budget forms, routing sheets, and agency progress and financial reports; and organize them according to the proposal or grant they belong to. If they need to retrieve any of the document, they will be able to do that easily.

Compliance Tracking

IT Works comes with a compliance management functionality which can be applied for monitoring compliance with requirements and regulations being implemented by the institution itself or its sponsors. This functionality supports sponsored research and internally-funded research.

Research Space Management

Research space management is a unique feature included in IT Works. This feature is very useful for calculating, tracking, and reporting costs that are incurred for utilizing facilities, laboratories, conference rooms, offices, and other spaces where research projects are being conducted. Users can associate research spaces with grants and come up with space utilization reports.

Manage Research Publications

Because IT Works is primarily built for organizations, institutions, and teams that are conducting or managing research, the software offers a functionality that enables users to manage the publication of their research. The software permits them to link research publications with the scientists who conducted the research, the projects that received grant funding, and the agencies that sponsored the research projects.

Effort Certification Software Integration

The grant management software solution can be integrated with the other solutions developed by IT Works, Inc. (currently known as Cayuse LLC). For example, IT Works, Inc. features an automated system designed to streamline the process of certifying the time and effort of the scientists, employees, faculty members, and staff who are working on the sponsored research project. This system is called IT Works Effort Certification Software.

As IT Works integrates with the effort certification solution, users can transmit committed effort data from the grant management software to the effort certification solution. As a result, they will be able to check whether the actual effort data is consistent with the committed effort data as well as determine what percentage of the committed effort has already been paid.

Transmit Grant And Financial Data To IT Works Grant Accounting Software

IT Works can also deliver grant, financial, and budget information to IT Works’ grant accounting software. This software can handle personnel cost forecasting, general ledger transaction information tracking, indirect cost calculation, and budget management for grants and research funds. Through this integration, users will be able to perform financial monitoring and management without the need to do redundant data entries.