M-Files Review

PROS: Properly handles soft copies, and conveniently scans hard copies of documents that we need to process. It is suitable for our office scanner, can scan rapidly, handles large batches, and it can sort out scanned documents by itself. This makes our processes easier since it helps us organize and index files straight from sources such as OCR. This is a really big help and is a significant advantage for our business.

CONS: This tool works fantastic for our business use. But it is important to put the right filename to each document when saving. Or else, you’d end up having a lot of difficulties in finding certain files. Remember that the system keeps thousands of other documents.

PROS: This platform features a very familiar UI that looks similar to the file explorer of Windows. That makes M-Files easy to use even for beginners. It also has reliable administration security setting that you can apply to each file it stores. This helps you tweak the access of authorized people to such files, such as specifying tasks they can do, and restricting them from open certain files when needed.

CONS: It is quite tricky and complicated to create various workflows in the platform. Implementing trial and error steps is important to make sure of efficient performance, as well as properly sorting out each file to avoid mistakes. For example, you must keep each workflow up-to-date to avoid making confidential files vulnerable to unauthorized access.

PROS: It is suitable for Microsoft Office products which are great for handling certain documents. Its search feature is superb because we don’t need to worry about finding specific files among thousands of others on the platform. M-Files has a useful web-based UI too.

CONS: M-Files is great because it carries a lot of options and features. However, those features make the platform somehow difficult and complicated to use.

PROS: M-Files is very useful for my daily professional needs especially that it features convenient and secured management and storage solutions for all of my files. It has dependable authorization settings too, which helps me easily set access restrictions to each document. This is helpful when I conveniently invite people to view or edit certain items on the platform. As a bonus, it seamlessly suits other software that I need to use for my files as well.

CONS: M-Files has everything I need for my everyday work routines. I cannot imagine a day without using it, and I cannot point any problem anywhere on this platform too.

PROS: Reliable document storage for confidential files of any business. It can handle thousands of files, keep them in nice classification through electronic signatures, and each file are easy to find through convenient search. M-Files also has wonderful templates that make it more amusing to use. Moreover, it is very smooth, easy to use, and it gives me a satisfying user experience all the time.

CONS: M-Files is not an affordable platform, especially when comparing its price to its competitors. It works efficiently for our business operations, though.

PROS: M-Files has been a boon to our business from the very first time we set it up and used it. It offers top-notch security and it even provides adequate cloud storage space for our files. It does not scrimp on accessibility either because we can use it on desktops, laptops, smartphones, and tablets. Also, we never encounter problems with uploading, editing, and sharing files. As such, we have increased our productivity.

CONS: M-Files is a well-rounded tool. With regards to its features, there is nothing to dislike. Unfortunately, it is rather steep for small businesses.

PROS: M-Files is easy in all aspects: deployment, installation, and usage. It has helped us organize our information so that instead of looking for folders where to save files and documents, we can just find them wherever they are. This works well because of the filters and segments that each user can create. It also helps that the solution has a visual work process creator and a simple administrative module. It works well with Windows OS, Microsoft Office, too. On top of that, it works even on mobile without problems.

CONS: It's sad that there is no perpetual license for the latest version of M-Files. Its entire pricing model has changed. While this is understandable, it is bothersome that it changes often. More than that, it does not work on macOS. Even on Windows, it is problematic because it cannot count how many documents you have in the system, something that our company needs for our backlogs. Additionally, OCR is not accurate and is also difficult to configure.

PROS: The top features of M-Files are its user-friendliness and exceptional search functionality. Because of it, we no longer have to think about where our files now. Rather, we now think about exactly what kind of document we are facing in the search results. Furthermore, despite its powerful capabilities, M-Files remains intuitive and responsive even on mobile devices. It also helps our business that this software can synchronize with Microsoft software.

CONS: A product can always be better but in the case of M-Files, there is not much to work on. They are already working hard on their R&D and their AI integration, which could be a boon for them. It would be great if they could connect with OneDrive faster to make its integration with Microsoft's suite complete.

PROS: M-Files offers adaptable work processes that we can configure to our needs, especially when it comes to alerts, document review, and document approval flows. It is very flexible too to that point that each user can personalize the system for their use, something that our employees are very grateful about. What's more, it is accessible to everyone, including external collaborators, without making sensitive information vulnerable. It is also magnificent that it can integrate with Windows file manager and any data source in the network.

CONS: I don't have much negative to say about M-Files. However, it would be great if the interface is improved, as it can be confusing to a new user. The M-Files websites also need more visual resources and learning materials, such as video demonstrations, to help users maximize the use of the product.

PROS: M-Files has assisted our hospital by giving us tools to better manage information without us having to go through intensive configurations. It has a smart metadata function that smooths out the progression of projects and the interfacing of other solutions. Moreover, it works well on any device.

CONS: I have not yet encountered anything to dislike about M-Files.

PROS: M-Files can connect with our operating system's folder explorer. Because of this, we can adapt it easily because it does not require special skills (aside from installing and configuring it). It has powerful search features, too. It enables us to find the most relevant information because of its scoring method. On top of that, M-Files supports our complex workflows as well as our unique document management system because of its ability to read metadata.

CONS: M-Files can be slow and unresponsive when the amount of data it handles becomes too large because of its reliance on Firebird as an integrated database. Moreover, M-Files should be improved by integrating electronic signatures as core functionality and not as a paid option.

PROS: M-Files has many modules but the best one for me is its Quality Management aspect. It has allowed me to arrange and track documents and data in our system, making it a helpful tool for our business that has to stay compliant with rules and regulations. M-Files has been advantageous for us in managing a wide range of tasks using a turnkey method. It is also a great solution because it offers different deployment options: on-premises, in the cloud, or hybrid environment.

CONS: There is nothing to dislike about M-Files because it is an integrated solution with SAP, Salesforce, NetSuite, and SAP among the only few third-party software it can connect with.

PROS: What makes M-Files an excellent tool are its ability to centralize information without being tied to a single database or data source. It is also beneficial because of its ability to offer more value to the business and its capability to cut down redundant tasks. Moreover, it has a wide array of connectors to interface it with other software. It has other functionalities that are helpful as well such as electronic signature and data capture. And of course, I have to mention that it is seamlessly and tightly integrated with Windows and Microsoft Office. On top of it all, M-Files has a first-rate support team.

CONS: M-Files is not the best when it comes to user experience in the ECM niche. It is also problematic in terms of responsiveness on web browsers. Also, M-Files leaves a lot of networking and configuration on the client rather than helping them set those up properly.

PROS: M-Files is a user-friendly application that can synchronize with multiple data sources like Microsoft Office, SAP, and Dynamics CRM. It has been beneficial to our company in retrieving the files and documents we need.

CONS: There is nothing I do not like about M-Files because it is a huge timesaver that can adapt to our requirements. On top of that, there are no surprise charges even though it can store a large volume of information in its database.