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M-Files REVIEW

Content Management Software

No user reviews
USER SATISFACTION 100%
OUR SCORE 8.8

What is M-Files?

Content management platform M-Files is designed to help businesses in information and document management, organization and tracking. It is highly-suited to small and large companies in a variety of sectors. The system hosts myriad features that are bound to benefit any organization, which include mobile optimization, version control, e-signature support, document templates, offline access, permission control and automated workflows. It comes with a search engine that efficiently finds documents based on document type, names and keywords, among others.

M-Files even lets users search inside the text of documents. The solution has workflow automation tools, a good example of which, is its notification of relevant users whenever document changes need reviewing or approval. Users can send invites and edit documents simultaneously with its co-authoring feature. The tool integrates seamlessly with popular apps like Microsoft Dynamics, Salesforce, SAP and NetSuite.

M-Files also comes with a number of enterprise-grade information management assets. Within organizations, the information can be shared in a secure way, the same as among key stakeholders or team members. While making important business decisions, key users can find and track the information they need, and use it to fulfill the content based requirements. 

It can be used flexibly on-premise, in cloud or via hybrid deployment systems, offering a user-friendly interface for the users to work with. With a variety of management tools such as document management, content management, integrations, and versioning, M-Files can help businesses create hundreds or even thousands of files on everyday basis without any worry regarding their retrieval or storage.

Overview of M-Files Benefits

M-Files covers all your document management requirements and helps resolve problems that if left unchecked could wreak havoc in an organization’s document management processes. The software offers benefits that could help avoid these problems. Here are some of them:

Central Information Repository

The system serves as a central storage for all documents, allowing users to search and find documents and identify who last edited them. All documents are organized and easily accessible, eliminating the need to remember saved locations and versions. Storing a document is fairly simple, all you need to do is save the document and indicate the content type. Document searching is also a breeze, with the system finding the right document every time.

Ease-of-Use

Navigating the dashboard is quite easy and does not require a steep learning curve. This is due to the fact that the platform directly integrates with Windows Explorer. The document storage system can be accessed the way you would a disk drive, which also supports a drag-and-drop functionality. To complement this feature, the vendor made the product highly-useable. It basically conforms with how individuals work, and can be used without consulting a manual.

Document Security

It’s a fact that most people want their documents kept secure, without anybody editing them. M-Files can protect your documents by simply checking the document out in the system while making updates. Everyone can see the changes you’ve made or even make additional edits given the right permission. Aside from this, old document versions can be preserved and reverted to as needed.

Document Sharing

Document sharing, both internally and externally cannot be avoided. Good thing M-Files allows for such, helping users share docs to outside parties or with colleagues while keeping everything organized and streamlined. The solution also gets rid of the need to send email attachments as it can send a direct link to any document, which keeps getting updated all the time. Role- and metadata-based security allow the software to both restrict and enable access to specific documents, making sure that only relevant people are able to view specific files.

Dynamic Views

M-Files generates virtual folders that can automatically organize your data. These folders allows for the easy management and viewing of items. Document views are also done in a way that is best for the way you work. In addition, users are able to view virtually all data, including contacts and invoices, allowing for total visibility into your entire business. What’s even better is that everything can be viewed from mobile devices that run on iOS, Windows and Android.

Overview of M-Files Features

  • Co-authoring
  • Email notifications
  • Dynamic Views
  • Remote mobile access
  • File scanning and capture
  • CRM, Accounting and ERP integrations
  • Shareable links
  • Workflow automation
  • Access permissions
  • Log and audit trail
  • Check-out and check-in features
  • “Full text” and metadata search
  • Automatic version naming and numbering
  • Filters and sort functions
  • M-Files open API
  • Version management
  • Windows Active Directory support
  • Windows applications integration
  • Industry regulation compliance
  • M-Files hyperlinks and shortcut
  • No folders
  • Faster searches
  • Familiar User Interface
  • Office integration
  • Share/Social
  • Mobile optimized
  • Workflows
  • Document templates
  • User permissions
  • Scan and OCR
  • Annotations
  • Compliance
  • Security

What Problems Will M-Files Solve?

There are a great number of things that could go wrong in document management. M-Files helps organizations not only avoid such but resolve them altogether. Here are some of them:

Document Security/Accessibility

Many systems out there provide great accessibility at the expense of data security. M-Files has struck a balance between the two by keeping documents safe while ensuring that everyone gets the access to needed documents. With the solution, user permissions are automatically and dynamically set.

Easy Document Sharing

Having problems sharing documents with other people? With M-Files you need not use additional software to make this happen. Document sharing becomes as easy as a single right click. This is very useful not only in sharing but collaborating with colleagues as well.

Quick Searches

Misplaced documents and even forgotten filenames could be huge problems for businesses. M-Files gets rid of traditional folders, organizing documents based on what they are. This way users will never have to worry about forgotten locations or even get confused with their many versions.

Awards & Quality Certificates

M-Files Position In Our Categories

Position of M-Files in our main categories:

20

M-Files is one of the top 20 Content Management Software products

20

M-Files is one of the 20
Content Management Software products


M-Files is also listed in the following subcategories:

Category:Position:Category:Position:
Document Management Software#7
Category:Position:
Document Management Software#7

It is essential to realize that virtually no service in the Content Management Software category will be a perfect solution able to fulfill all the requirements of all company types, sizes and industries. It may be a good idea to read a few M-Files reviews first as some services might perform well exclusively in a really narrow set of applications or be designed with a really specific industry in mind. Others can operate with an idea of being easy and intuitive and consequently lack advanced functionalities welcomed by more experienced users. You can also come across solutions that cater to a wide group of users and give you a complex feature set, but this usually comes at a more expensive cost of such a software. Make sure you're aware of your requirements so that you buy a service that offers exactly the features you search for.

How Much Does M-Files Cost?

M-Files Pricing Plans:
Free trial
Quote-based Plan
Contact vendor

M-Files is priced on quote basis, meaning that the company tailors an individual SMB/enterprise pricing package for each user. Contact the company for more details, and ask for your quote.

User Satisfaction

We realize that when you make a decision to buy Content Management Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and M-Files reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with M-Files. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.

POSITIVE SOCIAL MENTIONS

37

NEGATIVE SOCIAL MENTIONS

0

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Technical details

Devices Supported
  • Windows
  • Android
  • iPhone/iPad
  • Mac
  • Web-based
Language Support
  • English
Pricing Model
  • Quote-based
Customer Types
  • Small Business
  • Large Enterprises
  • Medium Business
  • Freelancers
Deployment
  • On Premise

What Support Does This Vendor Offer?

  • EMAIL
  • PHONE

What are M-Files pricing details?

M-Files Pricing Plans:
Free trial
Quote-based Plan
Contact vendor

M-Files is priced on quote basis, meaning that the company tailors an individual SMB/enterprise pricing package for each user. Contact the company for more details, and ask for your quote.

What integrations are available for M-Files?

M-Files integrates with the following systems and applications:

  • Microsoft Office
  • Microsoft SharePoint
  • Microsoft Dynamics CRM
  • Salesforce CRM
  • AutoCAD, AutoCAD LT, and Autodesk
  • SAP
  • Solution Catalog
  • Microsoft Outlook

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