Onna Review

Our score: 8.0 User satisfaction: 97%

What is Onna?

Onna is an e-discovery and knowledge management software created to gather tons of data from various sources and collect insights from those data, allowing you to make better and smarter business decisions and actions. It collected data from a myriad of highly popular business and productivity applications, including Confluence, Jira, Gmail, Zendesk, Slack, Drive, and Dropbox to name some.

Onna automates all its data collection processes, resulting in fast and efficient discovery. Whatever purpose, whatever you are looking for, Onna will have the information delivered straight to you without you having to dig through documents, files, and paperwork. No more time wasted on information research. Onna will have all the information you need in two minutes so you can perform your functions and tasks without anything slowing you down.

Overview of Onna Benefits

Onna speeds up information gathering and analysis, resulting in faster discovery by integrating with almost all data repositories and continuously extracting knowledge that you and your team can use to drive any task, decision, strategy, and more. And the software does all that even with sensitive information. That said, Onna is designed to ensure that all data handles and accessed remain secure in a system built using the highest security standards.

Do you want to set a limit to the amount and type of information your users can gather and access? Onna lets you define roles as well as permissions to your users down to the granular level, ensuring that their access is contained to what you specify and nothing more.

If on-premise deployment gives you more peace of mind, Onna lets you do just that. You can opt to run Onna entirely as an on-premise application to your own servers, eliminating any internet dependencies. The software is designed to scale from 1 to 10,000 users and still work smoothly even if you are near the limit.

With machine learning and natural language processing capabilities, Onna can classify documents, dig through files, and sift through everything and only gather the information you need with powerful and robust analytics.

Overview of Onna Features

  • Intuitive User Administration Panel
  • Custom Role Definitions and Permissions
  • On-Premise Deployment
  • Machine Learning Capabilities
  • Natural Language Processing
  • Sharing and Collaboration
  • Integrations

What Problems Will Onna Solve?

Scenario #1 – eDiscovery Collections on New Media Sources

New technologies, like Slack, Zendesk, or Confluence, have been widely adopted across enterprises. While these technologies are great in increasing productivity, enhancing collaboration, and improving customer experience, they can be a source of discoverable data when a company is faced with litigation. Many enterprises and eDiscovery service providers are faced with the challenge of integrating yesterday’s collection tools with the digital repositories of tomorrow. With Onna, they are able to collect data from over 20 data sources, including new media sources, for real-time eDiscovery collections and search.

Scenario #2– Real-time Discovery Search

Enterprise knowledge is not only scattered across various departments, it is spread across all the different apps team members use on a daily basis. Having data scattered across all these different apps poses a great challenge when creating a centralized repository of enterprise knowledge. Onna allows enterprises to centralize data found across an enterprise through its data integrations, and since it automatically OCR files, it lets the user conduct a real-time search across his/her data. Additionally, Onna’s enterprise plans, cloud, and on-premise offer different types of users with different permission levels set on both a platform and matter/group level.

Scenario #3 – GDPR

The General Data Protection Regulation (GDPR) of the European Union (EU) took effect for all 28 member states on May 25th, 2018. It was approved by the EU Parliament on April 14th, 2016 after four years of preparation. It replaces the Data Protection Directive 95/46/EC and aims to improve the rights of European citizens and residents in terms of the security and confidentiality of their personal information. The GDPR has been designed to reconcile the various data privacy laws existing across the EU member states in order to create a comprehensive and unified compatibility of data protection within the EU. Complying with the new GDPR rules will not be particularly easy for many companies.

With Onna, companies can have real-time search across multiple repositories. Onna creates a central point of information and fulfills GDPR requests efficiently. Users can quickly respond to any subject access request by searching across the sources they have connected to the platform finding all relevant files, fast. Onna automatically processes and indexes all files associated to the source creating a fully searchable environment.

Onna Position In Our Categories

Since companies have distinct business-related wants, it is only logical they avoid settling on an all-in-one, ”best” software. Regardless, it is nearly futile to stumble on such an app even among well-known software systems. The practical step to undertake can be to tabulate the several key aspects that merit scrutiny like major features, budget, technical skill aptitude of staff, organizational size, etc. The second step is, you should double down on the research fully. Go over some of these Onna review articles and scrutinize the other software programs in your shortlist more closely. Such comprehensive product investigation ensures you keep away from unsuitable software solutions and subscribe to the one that offers all the aspects your company requires to achieve growth.

Position of Onna in our main categories:

TOP 200

Onna is one of the top 200 Business Intelligence Software products

If you are interested in Onna it may also be a good idea to analyze other subcategories of Business Intelligence Software gathered in our base of B2B software reviews.

It's important to realize that hardly any service in the Business Intelligence Software category is an ideal solution able to meet all the requirements of all company types, sizes and industries. It may be a good idea to read a few Onna Business Intelligence Software reviews first as certain solutions may perform well just in a really small group of applications or be prepared with a very specific industry in mind. Others can operate with a goal of being easy and intuitive and consequently lack advanced functions desired by more experienced users. There are also apps that focus on a broad group of users and provide a rich feature toolbox, but this in most cases comes at a higher price of such a solution. Make sure you're aware of your needs so that you choose a service that has all the elements you look for.

How Much Does Onna Cost?

Onna Pricing Plans:

Free Trial

Quote-based Plan

Contact vendor

Onna’s SMB and enterprise pricing information is available only upon request. Contact the company for more details, and ask for your quote.

User Satisfaction

Positive Social Media Mentions 28
Negative Social Media Mentions 1

We realize that when you make a decision to buy Business Intelligence Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and Onna reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with Onna. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.


Technical details

Devices Supported

  • Windows
  • Mac
  • Web-based


  • On Premise

Language Support

  • English

Pricing Model

  • Quote-based

Customer Types

  • Small Business
  • Large Enterprises
  • Medium Business

What Support Does This Vendor Offer?

  • email
  • phone
  • live support
  • training
  • tickets

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What are Onna pricing details?

Onna Pricing Plans:

Free Trial

Quote-based Plan

Contact vendor

Onna’s SMB and enterprise pricing information is available only upon request. Contact the company for more details, and ask for your quote.

What integrations are available for Onna?

Onna integrates with the following business systems and applications:

  • G-Suite
  • Microsoft 365
  • Dropbox Enterprise
  • Gmail
  • Microsoft Outlook
  • Confluence
  • JIRA
  • Quip
  • Microsoft Sharepoint
  • Google Drive
  • Dropbox
  • Microsoft OneDrive
  • Slack
  • Zendesk

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Reviewed By Nestor Gilbert
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