PaperSave Review

Flexible document capture

With PaperSave, you can capture documents from various sources. Its most basic data capture capability is scanning paper documents. The solution can also capture documents from a desktop scanner or copier, an email client, fax machine, or Microsoft Office application. Once images have been scanned, users can choose what to do with them: send to records directly, scan documents in bulk and leave the rest to the software, enter transactions from an image, or capture documents from systems like AP Checks, bill of lading, and the like. Because you can capture documents from anywhere, you do not have to worry about losing documents or going the roundabout way to upload them to the PaperSave system.

Dynamic search

PaperSave can conduct basic searches, but its search capabilities extend beyond that. It can conduct full-text searches so you can scan through entire documents. You can also utilize unstructured search on metadata, user-defined metadata, and document content. Or, if you prefer, you can do structured searches instead. The software takes care of the technical side of that so that you can perform a structured search anytime. With the dynamic search, you can easily find data whenever you need to.

Data on the cloud

With PaperSave, there is no need to worry about losing scanned data or storing them in a separate cloud database. The solution has a cloud center where it sends captured documents automatically. It is compliant with regulations, has top-notch encryption, industry-standard security protocols, and cares for your privacy. You do not have to worry about other people accessing your data because you own every byte of information that goes to PaperSaveCloud.

Electronic workflow

With an electronic workflow, you can make your work procedures more consistent. PaperSave can help you enforce this through its business rules that you can configure from the start and change when necessary. In this way, employees stick to the standard processes to avoid missing critical information and delays. It can also help reduce the time spent on critical workflows like procurement. That is because PaperSave assists in processing transactions quickly.

Faster approval and approval control

For processes that always require approval, you can ensure that only the right individuals can provide that approval. This is possible with the automated workflow that can integrate with the document management system and smart forms. PaperSave can send documents and forms through all the steps necessary depending on the configured workflow. With this, employees can gain approval quickly and avoid bottlenecks in operations.

Paperless office

Paper expenses can cost as much as $80 per employee annually. That is a lot of money that you can save by going paperless. PaperSave helps you with your digitalization process with smart web-based forms. These forms can interact with the PaperSave workflow, so you can distribute and process them automatically.

Mobile apps

PaperSave has three mobile apps: RE, FR, and GP. These allow users to scan documents with their mobile cameras and store them in the system with ease. Thereon, they can upload the files into the workflow to erase bottlenecks. Managers, employees, and proprietors can utilize the mobile apps to review and approve forms and documents. In this way, tasks can be completed with ease and at the best speed because there is little time spent waiting. Additionally, the PaperSave mobile apps serve as walking information databases because users can search for and browse documents whenever and wherever they need to.