Procurify Review

Despite of being a relatively young player in this arena, Procurify is associated to a number of important benefits and advanced features that enhance companies’ spend management culture. The system does not only solve purchase-related issues, but pulls off the best of a team’s creativity to come up with effective and moneyworth strategies.

Why should you consider Procurify as your next procurement solution? Let’s check:

Bulletproof protection of your data

Procurify certainly deserves attention for being one of the very few systems that genuinely protect data access, and prevent all types of unauthorized and fraudulent activity ascribing users different roles in the approval processes. Those with the adequate access rights, on the other hand, can check and modify data using their mobile devices. With all workflows being automated and defined, the time spend on approval processes will be minimized.

Convenient approvals in a matter of seconds

With Procurify in your toolkit, you will find it incredibly easy to create approval process controls and thresholds for all users, regardless of their team, departments, or even location. There are several approval levels adjusted to the company’s actual structure, which means that spend control is organized and purposeful, rather than arbitrary.

Being able to distribute requests and approvals in different departments, the manager can easily see how each purchase is about to affect the team’s budget, and manage the needs of each user/team without having to analyze all of the company’s financial records. This way, he will be able to make quick and informed decisions, and improve the quality of the business’s budgeting strategy.

No more double billing

Another competitive advantage of this system is the possibility to avoid double billing, as data is stored and archived in special electronic records, and connected to a smart notifications system that keeps everyone on the same page. Procurify makes it easy to pull out detailed data insights, search with or without filters through historical purchase data, and produce high quality spend reports.

Immediate purchasing

Procurify allows users to create and distribute purchase orders within seconds. What the system does here is to automatically fill all relevant details, and let the user email the order right away. To make matters even better, Procurify stores records of all purchase orders in a centralized location, allowing users to retrieve and check data at any moment of time.

The true value of Procurify’s purchase management, however, is not focused on collecting data, but making that data understandable to the person in charge. With this system, you don’t only get to see how much you spent, but also why you spent it, where your money went, and who was in charge of that process. Bascially, the system breaks down the company’s expenses by users, departments, and vendors, detects incorrect unwarranted spending, and helps you set better policies in future. The system will also manage purchase orders, catalogs, and receipts, and dedicate a whole section to your vendors’ profiles to remind you of their payment terms.

Smooth receiving

Procurify guarantees that you will always receive what you ordered, as it keeps an updated records of all items you ordered, and checks those off once they arrive. In a similar fashion, Procurify will help you organize your paperwork, and store documents and pictures of your packing slips attached to the order in question. To make further use of its potential, you can launch individual and group conversations with your team members, upload and share receipts, and comment on requests.

Confident payments

Users are enabled to compare item invoices to their corresponding packing slips and purchase orders, and skip paying for invoices of items they didn’t receive. With all information gathered in a single location, each segment of the company’s spending will be clearly visible, including details such as who requested the purchase, who approved it, and who paid for it.

Purchase management & budget tracking from the same platform

Procurify is one of the best alternatives for saving audit time, as it stores permanent records for each purchase, and allows users to make audit trails at any moment of time. Basically, you will be able to manage purchases and track your budget from the very same platform, keeping an eye on all details and meaningful indicators.

Users will be able to track and control their budgets and spending activities using any of the system’s budget analytic features, as well as reviews and accurate forecasting. Procurify is indeed the simplest solution to create and send purchase orders, and keep electronic audit trails of revisions of all your documents, including old files and purchasing activities. At the same time, Procurify will help monitor requisitions, approvals, current purchase orders, and expenses, and will help you in such way understand the progress of your procurement processes.

Handy expense management

What satisfied users often like the most about Procurify is that all of its reimbursement requests come with an expense receipt attached, and the person submitting them doesn’t have to hand in additional proof records. Executives, at the same time, won’t have to wait for this information to be confirmed, but rather look at the receipt and approve/deny the request.