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ContractZen Review

ContractZen
Our score: 8.0 User satisfaction: 100%

What is ContractZen?

ContractZen is a popular electronic signature and contract lifecycle management solution developed to help companies cut administrative costs and save the time they are usually spending dealing with such assignments. When introduced in a corporate environment, ContractZen turns immediately into the team’s favorite document management system and home for important documents, partially because it streamlines organization and accelerates progress, but also because it stores files in a well-protected database.

The distinctive advantage of ContractZen that adds immediate value to your productivity is its electronic signature service you could trigger for contracts, memos, and all other company files. Such service helps make working really mobile, and eases workflow regardless of the device you are using. In fact, ContractZen was developed to ensure total flexibility, and functions impeccably on all browsers and devices.

Another giant leap forwards from traditional folders is its metadata-driven management that offers dynamic views of critical information that are tidy and straightforward. Once all relevant files are imported in the system, you can rely on ContractZen’s powerful search function to locate and retrieve the information you need. In the meanwhile, the vendor takes care of all security precautions and protection mechanisms, as this product runs on Microsoft Azure’s computing platform. What this means is that it meets a broad set of industry-specific, national, and international compliance standards, including HIPAA, FedRAMP, ISO 27001, and many others.

You should also consider ContractZen because of its powerful virtual data room capabilities, which enables you to share information easily and securely, for example, in financial and tax audits, due diligence processes and joint venture situations.

Overview of ContractZen Benefits

ContractZen has been described as the due diligence solution of the 21st century, and there is solid ground to agree with this title from an expert point of view. What we’d say in brief is that ContractZen is a comprehensive package that provides all essential document management functionality, integrates with leading providers and industry partners, and facilitates work from many different aspects.

To start with, ContractZen puts your documents to their best use, and improves the way information circulates in and out of the company. In this aspect, the system gives you the peace of mind to share accurate data in the case of tax audits, due diligence processes, and joint venture negotiations. Now, you can safely attach whatever document or file you need without worrying whether it will end up in the wrong hands. To do this, ContractZen relies on Microsoft Azure’s Cloud Computing platform, which makes sure it will respond to all international and industry-specific compliance standards including HIPAA, ISO 27001,  FedRAMP, SOC 1 and SOC 2, as well as country-specific standards like Australia IRAP, UK G-Cloud, and Singapore MTCS.

But how exactly does ContractZen provide value to your business? The first thing to remember about it is the powerful electronic signature service that accelerates your processes and cuts operational costs. With it, you can sign contracts, memos, and other corporate files, store those, and distribute them securely across the web.

ContractZen will also provide you with advanced metadata-driven document management, as it helps save, locate, and reuse old documents the way you never could before. Files are organized and categorized in separate datarooms, from where allowed users can retrieve and edit them regardless of the device they are using. Automated reminders are also offered to make sure you’ll remember due renewal of your contracts. The VDR Service (Datarooms) are in fact the features that help you exchange document safely, in particular in sensitive situations such as tax audits, joint venture negotiations, and due diligence processes. Continuing to explore the platform’s features, you will also discover its  multiple search methods with advanced filtering, a document timeline with team discussions, flexible uploads and audit trails, and permission management. You can also use the system to organize your meetings, as it stores and manages materials in a structured fashion, and assists you with your invitations.

As satisfied users report, ContractZen is notably easy to use, and they find its interface to be intuitive and easy to navigate. More precisely, ContractZen makes it possible to upload files using a handy drag-and-drop mechanism, and to create forms choosing the backgrounds and color themes they like. What they also appreciate are the unlimited custom fields, and the fact that this system doesn’t limit the number of documents they can manage, be those HR, administrative, or financial papers.

The Company Register feature also allows you to manage your company ownership structure regardless of how complex it is, and will handle and organize all subsidiaries’ information, including board members, procuration holders, auditors, shares, and much more. In this way, it will ensure critical data is available to you whenever you need it.

Last, but not least, ContractZen is a well-integrated system from where you can use your Office365 credentials to log in. The pricing scheme is also very flexible, so that even sole entrepreneurs and startup teams could benefit from its functionality.

Overview of ContractZen Features

  • Contract Management
  • Visual Tagging for Easy Categorization
  • Meeting Management
  • Document Linking
  • Financial, Administrative & HR Document Management
  • Metadata-Driven Search Across All Categories
  • Company Register with Corporate Hierarchy View
  • Audit Trail
  • Multiple e-Signature Services
  • Automatic Backups to Multiple Physical Servers
  • Datarooms (VDR) for secure sharing
  • Extensive File Type Support
  • Touch and Mobile Optimized
  • Flexible Permission Management
  • Clearly Defined Set of Metadata for Each Category
  • Unlimited Number of Documents
  • Drag-And-Drop File Upload with Automated Metadata Form creation
  • Excel Export
  • Easy File Upload by Email
  • Document Timeline for Team Discussions
  • Multiple Search Methods with Advance Filtering
  • Native iPhone/iPad App
  • Dynamic Folder View Based On Metadata
  • Saved Searches -Feature
  • Automated & Recurring Email Reminders
  • All Documents Encrypted Using RSA 256 Encryption
  • Unlimited Custom Tags for Flexible Categorization
  • Enhanced User Experience with Different Color Themes and Backgrounds
  • Connection to the Service Encrypted with Symantec SHA 256 RSA SSL With Extended Validation
  • Azure servers are Located in the Netherlands with the strong EU Data Privacy Laws

What Problems Will ContractZen Solve?

Scenario #1

Companies sign their contracts and meeting memos in the traditional way. It takes huge amount of time to send the documents to all the necessary people for signing. Electronic signature service saves a lot of time and money. ContractZen offers a few different options to eSign by integrating with different eSign service providers.

Scenario #2

Companies don’t know where their important contracts and documents are and they don’t remember to renew them. ContractZen’s metadata-driven document management allows companies to find their contracts quickly and easily. It also offers automated reminders.

The most important thing is that when companies’ documents are safe and easy to find, those companies are always due diligence ready. It means that they are always ready for tax audits, M&A’s, etc.

Scenario #3

Companies can’t share their contracts safely and they lose money and time if they use the traditional datarooms. The existing virtual dataroom services are very expensive. ContractZen offers a cheap and secure way to share important documents through its VDR.

There are lots of service providers who offer these services one at a time. This system combines these features and offers them in a single secure and easy-to-use service (It also helps manage meetings and calendars, and complex company information (i.e. ownership structure, stock shares, board members, contact info, etc.).

ContractZen Position In Our Categories

Bearing in mind companies have specific business wants, it is only sensible they avoid subscribing to an all-in-one, “perfect” system. Regardless, it is difficult to find such application even among recognizable software solutions.
The rational step to do would be to take note of the several important aspects that need investigation including major features, pricing, skill capability of the employees, organizational size, etc. Next, you should follow through your product research fully. Have a look at some ContractZen analyses and scrutinize the other software programs in your list more closely. Such all-encompassing product investigation makes sure you stay away from unfit applications and subscribe to the system that delivers all the tools you require business requires.

Position of ContractZen in our main categories:

TOP 200

ContractZen is one of the top 200 Accounting Software products

TOP 100

ContractZen is one of the 100 Appointment Scheduling Software products

TOP 500

ContractZen is one of the top 500 Collaboration Software products

TOP 20

ContractZen is one of the 20 Contract Lifecycle Management Software products

ContractZen is also listed in the following subcategories:

Since each enterprise has specific business wants, it is advisable for them to desist from looking for a one-size-fits-all perfect software solution. Needless to say, it would be pointless to try to find such a system even among widely used software applications. The smart thing to do would be to jot down the various vital aspects that need consideration such as required features, budget, skill levels of staff members, company size etc. Then, you should do your research thoroughly. Read some ContractZen Document Management Software reviews and look into each of the other apps in your shortlist in detail. Such comprehensive research can ensure you reject ill-fitting systems and choose the system that offers all the features you require for business success.

How Much Does ContractZen Cost?

ContractZen Pricing Plans:

Free Trial

Teams up to 50 users

$9.50 per user

Teams with more than 50 users

By quote

The price you would pay to use ContractZen depends on the number of users you wish to involve. Enterprise pricing for 50+ users is also available. There is a 30-day free trial that you can try out too (no credit card is required to sign up).

  • Teams up to 50 users – $9.50 per user
  • Teams with more than 50 users – by quote.

User Satisfaction

Positive Social Media Mentions 5
Negative Social Media Mentions 0

We realize that when you make a decision to buy Document Management Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and ContractZen reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with ContractZen. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.

Video

Technical details

Devices Supported

  • Windows
  • Linux
  • Android
  • iPhone/iPad
  • Mac
  • Web-based
  • Windows Mobile

Deployment

  • Cloud Hosted

Language Support

  • English

Pricing Model

  • Monthly payment
  • Quote-based

Customer Types

  • Small Business
  • Large Enterprises
  • Medium Business
  • Freelancers

What Support Does This Vendor Offer?

  • email
  • phone
  • live support
  • training
  • tickets

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What are ContractZen pricing details?

ContractZen Pricing Plans:

Free Trial

Teams up to 50 users

$9.50 per user

Teams with more than 50 users

By quote

The price you would pay to use ContractZen depends on the number of users you wish to involve. Enterprise pricing for 50+ users is also available. There is a 30-day free trial that you can try out too (no credit card is required to sign up).

  • Teams up to 50 users – $9.50 per user
  • Teams with more than 50 users – by quote.

What integrations are available for ContractZen?

ContractZen integrates with the following business systems and applications:

  • Office365
  • Assently
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Reviewed By Jenny Chang
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