ContractZen Review
What is ContractZen?
ContractZen is a complete governance suite to streamline enforcing strong Governance, Risk & Compliance (GRC) practices.
It comes with a unique set of governance tools, such as entity management, board meeting management, virtual data rooms, and integrated e-signature features. With its secure and easy-to-use document repository, ContractZen allows you to store and organize all important documents in one place.
As an all-inclusive governance suite, ContractZen lets you manage all your documents easily and securely on multiple devices. It leverages a metadata-driven service, which makes it easier for you to access the necessary information and documents that you need. By using metadata to categorize all your documents, you can easily organize your files and find them quickly the next time you need them.
In addition, ContractZen offers a virtual data room service that lets you store confidential documents, contracts, and data and share them with clients, partners, and other external third parties. With just a few clicks, you can create a secure data room for you and your clients and give everyone access to important documents, contracts, or meeting minutes. This is especially handy for businesses that need to process tax and data privacy regulations, takeover bids, fundraising rounds, and IPO opportunities.
ContractZen also integrates with a wide number of e-signature providers that are fully compliant with European Union and United States legal regulations, such as Adobe Sign, DocuSign, and SignHero. This means you can instantly sign meeting minutes, contracts, and other documents through the platform in just a few clicks. ContractZen also ensures the security of your signed documents using powerful and world-class data encryption.
It also has the SmartIndex module, which is an essential tool for organizations, efficiently managing and sharing critical information through multi-dimensional indexing. It streamlines compliance, regulatory audits, and due diligence by enabling swift access to vital data.
Ideally priced for SMBs and non-profit organizations, ContractZen’s Governance Suite costs $9.50/month/user and it includes contract management, board portal, entity management, and 30 days of VDR Basic. For longer due diligence processes, VDR Basic can be purchased for $9.80/month and it includes 5 users, whereas for more robust needs VDR Pro can be purchased for $49/month and it includes 50 users and fine-grained access control with Access Groups.
Show MoreOverview of ContractZen Benefits
Easy-to-Use Governance Software
ContractZen boasts of an easy-to-navigate governance platform that guarantees a great user experience. Powered by state-of-the-art technology, the software offers a wide range of user-friendly features to help you get through your entire contract management lifecycle. The software also provides plenty of handy features for document signing and document management.
Ready-to-Use, Fully Scalable Solution
As a Microsoft Azure-based platform, ContractZen does not require installations, technical implementation projects, and costly IT support. Upon subscription, you can instantly deploy ContractZen to kickstart your contract and document management processes. The platform also guarantees global data availability, reliable backup, and high-level security for your contracts and other important documents.
Intelligent Document Generation
ContractZen lets you automate document creation processes and workflows with the help of AI-powered OCR, metadata-driven libraries, and built-in virtual data rooms. Integration with DocFusion also allows you to create intelligent templates and documents from scratch and manage all of your content and processes in one place.
Optimized Entity Management
With ContractZen, you can effortlessly manage and optimize access to your corporate records and track ownerships, subsidiaries, procuration rights, and more. The software’s entity management features allow you to keep all your subsidiary information up-to-date and accessible to the right persons in your team. ContractZen also comes with a powerful search engine feature that lets you find files, documents, and other important information in mere seconds.
Efficient Board Management
Another unique capability of ContractZen lies in its board management feature, which enables you to arrange and manage meetings for private, public, and non-profit organizations. Tools like meeting scheduler, task management, invites, and reminders make it easier for you to monitor all your scheduled board and executive meetings.
Reliable security
ContractZen uses RSA 256 encryption to ensure that all contracts and documents you upload to the platform are safe from potential data breaches. Since the software runs on Microsoft’s Azure cloud computing platform, all your information and data are protected and covered by EU data privacy laws.
Show MoreOverview of ContractZen Features
- Contract Management
- Visual Tagging for Easy Categorization
- Meeting Management
- Document Linking
- Financial, Administrative & HR Document Management
- Metadata-Driven Search Across All Categories
- Company Register with Corporate Hierarchy View
- Audit Trail
- Multiple e-Signature Services
- Automatic Backups to Multiple Physical Servers
- Datarooms (VDR) for secure sharing
- Extensive File Type Support
- Touch and Mobile Optimized
- Flexible Permission Management
- Clearly Defined Set of Metadata for Each Category
- Unlimited Number of Documents
- Drag-And-Drop File Upload with Automated Metadata Form creation
- Excel Export
- Easy File Upload by Email
- Document Timeline for Team Discussions
- Multiple Search Methods with Advanced Filtering
- Native iPhone/iPad App
- Dynamic Folder View Based On Metadata
- Saved Searches Feature
- Automated & Recurring Email Reminders
- All Documents Encrypted Using RSA 256 Encryption
- Unlimited Custom Tags for Flexible Categorization
- Enhanced User Experience with Different Color Themes and Backgrounds
- Connection to the Service Encrypted with Symantec SHA 256 RSA SSL With Extended Validation
- Azure servers are Located in the Netherlands with strong EU Data Privacy Laws
What Problems Will ContractZen Solve?
Problem #1: Lost contracts and forgotten renewal dates
Companies don’t know where their important contracts and documents are and they don’t remember to renew them or adjust them prior to renewal. ContractZen’s secure and easy-to-use contract repository with Microsoft Computer Vision-powered search capabilities allows companies to find their contracts quickly and easily, on top of which the automatic and recurring email reminders ensure no renewal is forgotten.
Problem #2: Scattered board meeting materials, tasks, and minutes
Meeting processes have become increasingly complex with today’s remote work ethos. Being able to find a suitable time for the meeting, creating and getting board meeting agenda approved, managing meeting-related tasks, and getting meeting minutes signed, not to mention stored securely so that they can be found.
With ContractZen’s board portal, companies can manage the entire meeting process from assembling the meeting to creating, approving, and e-signing the minutes. The user can enjoy easy invitations, secure material distribution, intuitive task management, powerful search with OCR, and more. And by having the board portal part of the contract management repository and built-in VDR, companies don’t need to worry about compiling signed meeting minutes from here and there in the case of due diligence.
Problem #3: Being unprepared for due diligence and time-consuming due diligence process
Due diligence is traditionally a cumbersome, time-consuming process – but it doesn’t have to be. With traditional data rooms, companies can’t necessarily share their contracts safely and swiftly due to which they lose money and time—not to mention existing virtual data room services are highly expensive. ContractZen on the other hand offers a disruptively affordable and secure way to share important documents through its VDR.
There are lots of service providers who offer due diligence-related services, such as contract management, meeting management, entity management, and virtual data rooms separately. ContractZen, on the other hand, brings these crucial features together and offers them in an all-inclusive, secure, and easy-to-use software. In this way, your company has immediate readiness for due diligence during situations such as M&A and audits.
ContractZen Position In Our Categories
Because businesses have unique business-related requirements, it is reasonable they abstain from deciding on an all-in-one, ”best” software solution. Nevertheless, it would be hard to discover such application even among widely used software products. The logical step to do is to take note of the various important factors that demand scrutiny like major features, plans, technical skill levels of the users, company size, etc. After which, you must conduct your research systematically. Browse through these ContractZen review articles and check out each of the software programs in your shortlist in detail. Such well-rounded product research ascertains you stay away from ill-fitting applications and pay for the system which includes all the features your business requires.
Position of ContractZen in our main categories:
TOP
200
ContractZen is one of the top 200 Collaboration Software products
TOP
20
ContractZen is one of the 20 Contract Lifecycle Management (CLM) Software products
TOP
50
ContractZen is one of the top 50 Office Software products
TOP
20
ContractZen is one of the 20 Virtual Data Room Software products
Every enterprise has its own characteristics, and may require a specific Contract Lifecycle Management (CLM) Software solution that will be designed for their company size, type of clients and employees and even specific industry they deal with. We advise you don't count on locating a perfect services that is going to work for every business regardless of their background is. It may be a good idea to read a few ContractZen Contract Lifecycle Management (CLM) Software reviews first and even then you should remember what the service is supposed to do for your business and your staff. Do you require a simple and straightforward solution with only elementary functions? Will you really make use of the complex tools needed by experts and big enterprises? Are there any specific tools that are especially practical for the industry you work in? If you ask yourself these questions it is going to be much easier to find a trustworthy app that will match your budget.
How Much Does ContractZen Cost?
ContractZen Pricing Plans:
Free Trial
Governance Suite
$9.50/user/month
VDR Basic
$9.80/month (5 users)
VDR Pro
$49/month (50 users)
What are ContractZen pricing details?
ContractZen Pricing Plans:
Free Trial
Governance Suite
$9.50/user/month
VDR Basic
$9.80/month (5 users)
VDR Pro
$49/month (50 users)
ContractZen is available in three pricing packages: Standard, Package Deal, and Enterprise.
Standard: $9.50 / user / month (billed annually)
- Unlimited number of documents
- All-digital meeting management
- 50 GB storage space (more can be purchased)
- Virtual data rooms
- Metadata-driven contract management
- E-signatures by leading providers
- Email forwarding into ContractZen
- Full-text search with OCR powered by Microsoft AI platform
- Ready-made set of metadata for each category
- Automated & recurring email reminders
- Touch and mobile optimized
- Multifactor authentication (MFA)
Package Deal: $1,800 / month (billed annually)
- Everything in Standard Plan, plus
- 1TB storage space
- Subsidiary structure
- Customer specific theme (logo+color)
- Custom metadata fields
- Enterprise-wide user management
- Shared email inbox
- 4 account data exports per year included
- Access groups for detailed access control
- API
- 15 virtual data rooms (10 Basic VDR & 5 Pro VDR)
- Designated customer success manager
Enterprise: By quote
- Everything in Package Deal Plan
- Personalized support and training
- Proprietary domain integration
- Customizable plan with bespoke pricing model tailored for your organization
- Integration services
- Migration and onboarding assistance
User Satisfaction
Positive Social Media Mentions
38
Negative Social Media Mentions
2
We realize that when you make a decision to get a Contract Lifecycle Management (CLM) Software it’s important not only to find out how experts rank it in their reviews, but also to discover whether the real users and enterprises that bought this software are indeed content with the product. Because of that need we’ve devised our behavior-based Customer Satisfaction Algorithm™ that aggregates customer reviews, comments and ContractZen reviews across a broad range of social media sites. The information is then presented in an easy to digest format indicating how many clients had positive and negative experience with ContractZen. With that information at hand you will be equipped to make an informed purchasing decision that you won’t regret.
Video
Screenshots
Technical details
Devices Supported
- Android
- iPhone/iPad
- Web-based
Deployment
- Cloud Hosted
Language Support
- English
Pricing Model
- Annual Subscription
- Quote-based
Customer Types
- Small Business
- Large Enterprises
- Medium Business
What Support Does This Vendor Offer?
- phone
- live support
- training
- tickets
What integrations are available for ContractZen?
- Microsoft 365
- Microsoft Teams
- Docfusion
- Adobe Sign
- Assently
- DocuSign
- SignHero
- Visma Sign
- Google SSO
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