Mayan EDMS Review

Access Current And Previous Versions Of Documents

As a version control tool, Mayan EDMS allows users to store multiple versions of the same documents. As a result, if they want to access, download, and view the current version of a document or go back to its previous versions, the system permits them to do that intuitively and effortlessly.

Optimizes Document Workflows

Mayan EDMS innovates and improves how organizations perform their existing document business workflows and processes. These processes include specific actions, activities, or steps such as archiving, publishing, approving, rejecting, submitting, and evaluating documents.

The system makes sure that users are able to determine which action, activity, or step a document is currently in. This is also called document workflow state. Users can know whether an activity related to the document is already completed or not yet and easily identify which activities or document workflow states the document can be transitioned into.

Link And Cross Reference Documents

With Mayan EDMS, documents can be linked with each other. This makes it easy for users to cross-reference documents. Linking documents is actually done automatically using document identifiers and rules that they can set.

Set And Grant Fine-Grained Permissions

The document management and version control system also delivers a fine-grained permission system. Using this system, managers and administrators can grant permissions to all the users within their organizations who are performing atomic operations.

They can define the extent of these granted permissions. For instance, others may be allowed to view and add comments to documents but prevented from deleting existing comments, while all these permissions and privileges may be granted to a selected few.

Improve Compliance Through  Document Retention Policies

Mayan EDMS also allows the creation, configuration, and enforcement of policies for document retention. These policies determine how long documents should be kept and when they should be disposed of. This way, organizations will be able to easily comply with laws and policies that are implemented by local regulatory bodies or those ones set by their own organization.

Restore Accidentally Deleted/Trashed Documents

In case a particular user has accidentally deleted a document and moved it to the trash, Mayan EDMS enables that user to restore the document. However, this capability can only be activated if the user has a permission to do so.

Easy-To-Use And Responsive User Interface

Mayan EDMS is designed with an easy-to-use and responsive user interface. Its user interface can adjust to different screen sizes and features of many devices like smartphones, tablets, laptops, and desktops. In addition, Mayan EDMS’ user interface is built with a setup panel where users can view all the functionalities of the system. They can unlock and configure each functionality based on the permission granted to them.

Self-Documenting REST API

Lastly, the document management and version control system uses a REST API which makes it possible to integrate the system with existing tools and infrastructures. This API also has a self-documenting capability.