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Xpenditure Review

Xpenditure
Our score: 7.8 User satisfaction: 100%

What is Xpenditure?

Xpenditure is a web-based mobile expense management system that automates the expense management process from receipt to accounting. Plus, this app makes expense reporting a lot easier.

Making use of intelligent scanning, Xpenditure lets you store, digitize and manage receipts with the use of a smartphone, tablet, or even a webcam. It is intended for freelancers and small businesses to simplify managing and monitoring business receipts and expenses.

Xpenditure allows you to scan and store all your expense receipts in the cloud, even matching your receipts to credit card statements, verifying every step of the process. It ensures the date of purchase, location, and the total are detected by the tool and sent to your accounting or administrative department.

With the addition of miiCard to the tool, users have an added layer of security, because it verifies a user’s identity against his or her bank account and ID.

Using your online account, you can manage expenses as well as create expense reports on the fly.

Overview of Xpenditure Benefits

Xpenditure is initially designed for independent workers, consultants, freelancers, and small businesses, but now offers enterprise plan by quote.  It streamlines the way you manage expenses and, thus, saving you time and money on expense reporting.

You can use your online account to manage your expenses, cash advances and mileage tracking. The tool will allow you to easily set up offices, branches and groups to reflect your company structure and to improve your expense policy.

You can upload receipts with their mobile app or via email. Xpenditure scans the receipts and extracts all of the relevant data. It is also possible to add extra information such as project or category.

As a business owner, you will save time and money, since you will have an overview of your expenses in real time. You can make data-driven decisions based on real time data. Thanks to the Xpenditure dashboard, you have a complete overview of where the money is going, per category, project and branch.

Reports can be generated in XML, PDF, CSV, XLS or can be exported to your favorite accounting or ERP software.

The tool also automatically converts different currencies using real time exchange rates. This is especially helpful if you travel across the globe for business transactions, or if your business is dealing with multi-currency financial transactions.

Xpenditure also allows you to book flights, hotels, and rental cars at the best rates.

The solution integrates with popular business software, and allows you to export your expense and reimbursement reports in just a few clicks.

Overview of Xpenditure Features

  • Digitize receipts with your smartphone
  • Automate expense reports
  • Match expenses with credit card statements
  • Match expenses with digitized bank statements
  • Integrate approval flows
  • Group, role and branch management
  • Time tracking
  • Track mileage
  • Multi-Currency
  • Export to PDF, CSV, XML and other popular formats
  • Safely store data for over a decade
  • Send receipts via mail, Dropbox, and Evernote
  • OCR Receipt scanning
  • Convert business cards into contacts
  • Easy tax reporting
  • Export data to Excel, Quickbooks, FreeAgent, Freshbooks, and Sage
  • Paperless expense reporting

Xpenditure Position In Our Categories

Bearing in mind businesses have special business requirements, it is only prudent they avoid going for an all-encompassing, ”best” business program. Needless to say, it is troublesome to discover such a software solution even among recognizable software solutions. The efficient step to do would be to make a list of the different important factors that necessitate inspection including critical features, pricing, skill ability of the users, business size, etc. The second step is, you must do the product research to a full extent. Have a look at some Xpenditure review articles and check out the other software programs in your shortlist in detail. Such comprehensive research ensures you take out unfit apps and subscribe to the system which meets all the tools you require business requires.

Position of Xpenditure in our main categories:

TOP 500

Xpenditure is one of the top 500 Accounting Software products

Xpenditure is also listed in the following subcategories:

Since each company has unique business requirements, it is advisable for them to abstain from looking for a one-size-fits-all faultless software application. Needless to say, it would be useless to try to find such a platform even among market-leading software applications. The clever thing to do would be to list the various vital elements that require consideration such as required features, budget, skill levels of employees, company size etc. Then, you should do your research thoroughly. Read some Xpenditure Accounting Software reviews and investigate each of the other apps in your shortlist in detail. Such exhaustive research can ensure you discard ill-fitting platforms and select the app that presents all the features you require for business success.

How Much Does Xpenditure Cost?

Xpenditure Pricing Plans:

Free Trial

Single

€ 4.27/user per month billed annually

Team

€ 5.83/user per month billed annually

Xpenditure offers a 14-day free trial for customers. For paid plans, it offers the following and features:

Single – € 4.27/user per month billed annually

  • 1 User
  • Email Support
  • Receipt Scanning
  • All Core Expense Features

Team – € 5.83/user per month billed annually

  • Up to 50 users
  • Email/Chat Support
  • Receipt Scanning
  • All Core Expense Features
  • Approval & Control Flow
  • Custom Expense Policy Rules
  • User Roles & Permissions

Enterprise Custom pricing

  • Unlimited Users
  • Priority Email/Chat/Phone Support
  • Receipt Scanning
  • All Core Expense Features
  • Approval & Control Flow
  • Custom Expense Policy Rules
  • User Roles & Permissions
  • Custom Expense Fields
  • Custom Conversion Rates

User Satisfaction

Positive Social Media Mentions 27
Negative Social Media Mentions 0

We realize that when you make a decision to buy Accounting Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and Xpenditure reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with Xpenditure. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.

Video

Technical details

Devices Supported

  • Windows
  • Android
  • iPhone/iPad

Deployment

Language Support

  • English

Pricing Model

  • Monthly payment
  • Quote-based

Customer Types

  • Small Business
  • Large Enterprises
  • Medium Business
  • Freelancers

What Support Does This Vendor Offer?

  • email
  • phone
  • live support
  • training
  • tickets

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Xpenditure Comparisons

Xpenditure user reviews

All in all, the product is great, I love the mobile app

Read full review >
Cassandra
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 23.09.2019 Company Size: 11-50 Employees Industry: Information Technology Service

Great product, helps me to manage all my expenses

Read full review >
Olga
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 16.09.2019 Company Size: 1-10 Employees Industry: Information Technology Service

Great solution for expense reporting

Read full review >
Dean
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 15.09.2019 Company Size: More than 100 Employees Industry: Management Consulting

Xpenditure saves me a lot of time

Read full review >
Edwin
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 08.10.2018 Company Size: 1-10 Employees Industry: Information Technology Service

Xpenditure saves me time and I can easily keep track of all my expenses

Read full review >
Reginald
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 20.08.2018 Company Size: More than 100 Employees Industry: Health, Wellness and Fitness

What are Xpenditure pricing details?

Xpenditure Pricing Plans:

Free Trial

Single

€ 4.27/user per month billed annually

Team

€ 5.83/user per month billed annually

Xpenditure offers a 14-day free trial for customers. For paid plans, it offers the following and features:

Single – € 4.27/user per month billed annually

  • 1 User
  • Email Support
  • Receipt Scanning
  • All Core Expense Features

Team – € 5.83/user per month billed annually

  • Up to 50 users
  • Email/Chat Support
  • Receipt Scanning
  • All Core Expense Features
  • Approval & Control Flow
  • Custom Expense Policy Rules
  • User Roles & Permissions

Enterprise Custom pricing

  • Unlimited Users
  • Priority Email/Chat/Phone Support
  • Receipt Scanning
  • All Core Expense Features
  • Approval & Control Flow
  • Custom Expense Policy Rules
  • User Roles & Permissions
  • Custom Expense Fields
  • Custom Conversion Rates

What integrations are available for Xpenditure?

  • FreeAgent
  • Quickbooks
  • FreshBooks
  • e-conomic
  • Sage One
  • Debitoor
  • Xero
  • Octopus
  • MiiCard
  • Dropbox
  • Evernote
  • FreeAgent

Xpenditure average rating:

Average score
5/5 (9 user reviews)
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Write your own review of this product

ADD A REVIEW

The most favorable review

Olga

PROS: Xpenditure provides us with wonderful features. I can add comments and attributes via mobile app. The uploaded photos from Xpenditure are clear and with high quality. I love the integration with automated bank because makes our transaction and expenses easier. I love the account and receipt report feature. We are able to create the to-do list and to view it all the time. Bulk import from CSV is great feature. Also, my accountant gets free login.

CONS: I have some issues with bulk import from files, because creates extra bank accounts but in the system they exist. The manual matching of transactions to expenses is complex. The app blanks out the dates when I try to import statements, it should blank out the credit card number instead.

Reviewed 7 months ago

Read full review >

The least favorable review

Joshua

PROS: With Xpenditure I can customize expenses so they can match with my company’s format, branches and even categories.

CONS: If I leave the page for some time all my selecting transactions will be lost and I need to start over again. Also, there is limitation to 50 lines per page and my expenses are more than 50 line per month so I have to create 2 expense claims for the period of one month. I would like to turn off the report print map for to-and-from.

Reviewed 2 years ago

Read full review >

More reviews from 9 actual users:

Sort by:

Latest
  • Latest
  • Most useful
  • Most positive
  • Most negative

All in all, the product is great, I love the mobile app

Read full review >
Cassandra
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 23.09.2019 Company Size: 11-50 Employees Industry: Information Technology Service

PROS: Xpenditure is great app, the matching of expenses is really useful tool, I can have an access to all expanses, and the good thing is that all expanses are in one place. I have good overview and I can easily handle paper receipts. The mobile app is great and very helpful. I can do all my work via mobile.

CONS: Sometimes the expenses of other users and credit cards are not matched with users from my account. I need to upload online accounts and invoices onto the users account instead of forwarding them directly to xpenditure email from my own email.

What do you think about this review? Great Poor

Great product, helps me to manage all my expenses

Read full review >
Olga
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 16.09.2019 Company Size: 1-10 Employees Industry: Information Technology Service

PROS: Xpenditure provides us with wonderful features. I can add comments and attributes via mobile app. The uploaded photos from Xpenditure are clear and with high quality. I love the integration with automated bank because makes our transaction and expenses easier. I love the account and receipt report feature. We are able to create the to-do list and to view it all the time. Bulk import from CSV is great feature. Also, my accountant gets free login.

CONS: I have some issues with bulk import from files, because creates extra bank accounts but in the system they exist. The manual matching of transactions to expenses is complex. The app blanks out the dates when I try to import statements, it should blank out the credit card number instead.

What do you think about this review? Great Poor

Great solution for expense reporting

Read full review >
Dean
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 15.09.2019 Company Size: More than 100 Employees Industry: Management Consulting

PROS: Thanks to Xpenditure and its wonderful mobile app I can check my expenses from everywhere. This app provides me with great options, it’s easy to use. I love the integration with dropbox and great OCR.

CONS: I don’t have anything to dislike about Xpenditure.

What do you think about this review? Great Poor

Xpenditure saves me a lot of time

Read full review >
Edwin
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 08.10.2018 Company Size: 1-10 Employees Industry: Information Technology Service

PROS: I love OCR receipt automatic feature. I can scan and take a picture of receipts so I can store my expenses into my account, and what’s more I can check them on the go. Also, Xpenditure helps me to assign projects and categories. This app saves me lot of time, and the price is great.

CONS: I would like to create trip directly from my mobile (by using GPS) when I start my trip, instead of creating it offline before or after the trip. Also, I would like to assign receipts from same merchant to same category by default.

What do you think about this review? Great Poor

Xpenditure saves me time and I can easily keep track of all my expenses

Read full review >
Reginald
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 20.08.2018 Company Size: More than 100 Employees Industry: Health, Wellness and Fitness

PROS: Xpenditure helps me to scan the receipts quickly and I can even edit the ones that don’t have all the info. I am able to upload various file formats. I love the mobile app, I can take screenshots of my emails. I can crop and upload them, I can even save my invoices as PDF files so I can easily put them on Xpenditure. This method is very easy and saves a lot of time.

CONS: When I work on the website on my MAC I can’t pan right or left whenever I use the new split screen mode. They could make some improvements in the search engine, so whenever I search for receipts from 1 vendor I would like to see all without having to make new search.

What do you think about this review? Great Poor

Amazing tool for handling expenses

Read full review >
Cora
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 26.03.2018 Company Size: More than 100 Employees Industry: Food & Beverages

PROS: Xpenditure is very intuitive app, and my handling work has become much easier. The app does not have problem when it comes for recognizing the right amounts and dates, even when receipts are unreadable.

CONS: When I need to process the expenses it takes long, but it’s okay I can go with it. Also, sometimes I have some issues with the mobile app it crashes.

What do you think about this review? Great Poor

Great tool for managing expenses

Read full review >
Brenda
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 21.03.2018 Company Size: 11-50 Employees Industry: Management Consulting

PROS: With Xpenditure recording and processing expenses is easier, this tool is really time-saving. I love this product, makes my work so much easier.

CONS: Whenever I try to upload many expenses I need to wait for a while. I found that it’s more beneficial to add them directly instead of saving them till the end of the month.

What do you think about this review? Great Poor

Great and very helpful product

Read full review >
Joshua
4/5

Overall impression

4/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 16.02.2018 Company Size: More than 100 Employees Industry: Information Technology Service

PROS: With Xpenditure I can customize expenses so they can match with my company’s format, branches and even categories.

CONS: If I leave the page for some time all my selecting transactions will be lost and I need to start over again. Also, there is limitation to 50 lines per page and my expenses are more than 50 line per month so I have to create 2 expense claims for the period of one month. I would like to turn off the report print map for to-and-from.

What do you think about this review? Great Poor

Xpenditure makes life so much easier

Read full review >
Karl
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 11.02.2018 Company Size: 11-50 Employees Industry: Biotechnology

PROS: I love the ability to email receipts. Xpenditure is flexible, user friendly and easy to set up the reporting and expense structure. The app provides us with the ability to create master account so we can oversee the expense management. I can import bank transaction. The integration with Dropbox is great, I can archive, send and maintain reports. The price is great.

CONS: It needs great ability to identify “duplicate entries”. It would be great to manage project easily or to delete project titles from the web and mobile app. I would like to see option to cut/crop the receipts and placed into the report.

What do you think about this review? Great Poor
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Reviewed By Jenny Chang
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