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ActiveCollab REVIEW

Project Management Software

8 user reviews
USER SATISFACTION 100%
OUR SCORE 8.9

What is ActiveCollab?

ActiveCollab is an integrated project management and collaboration tool that combines task management, time tracking, and billing into one easy-to-use and well-designed app. It is highly configurable and rich in planning and organizational tools that streamline or automate your processes up to getting paid, for instance, by linking time records with invoicing and a payment gateway right within the system for more accurate billing.

The solution helps you organize your projects, tasks and files in one place, so your teams are on the same page right off the bat. You can choose from task lists, kanban board and timeline view with task dependencies and automatic rescheduling, recurring tasks and batch editing, among others, to map your goals and milestones.

Likewise, your team can communicate, get informed and see what they need to work on next. It allows them to share files, brainstorm, discuss important topics, and much more. Collaborating with clients is also possible without sacrificing the security and confidentiality of your internal data by limiting your clients’ access only to areas and features they have permission to use. Collaboration features to enjoy include real-time communication, file sharing, discussions, improved feedback, subscriptions, reminders and project notes.

To help you track time and, essentially, ensure productivity of all team members, ActiveCollab allows you to check the time spent on tasks, monitor time across multiple assignments and send your time records to ActiveCollab. This setup lets you create invoices and estimates faster and more accurate right inside the platform. The software solution features an invoice designer and tools for recurring invoices, reminders and payment status tracking. It also integrates with online payment gateways.

ActiveCollab is available on a web-based platform, which leaves you free of any administrative, hosting and maintenance work. You also no longer have to worry about upgrades because the web-based version always runs on the latest version and maximum speed. On the other hand, if you need full control of your data, custom URL, and an unlimited number of team members, you can opt for the self-hosted option.

With ActiveCollab your team will be more efficient, collaborate more closely and never miss an important update.

Overview of ActiveCollab Benefits

ActiveCollab incorporates project and task management, time tracking and invoicing features, as well as numerous integrations, into a powerful software that gives you an edge in managing your tedious work. It is built to help users have full control over their work. This way, you’ll be able to leverage the way you manage projects and see the improvements in your business performance all across the board.

Plan and Organize Tasks Efficiently

ActiveCollab is a complete task and project management solution that can be customized for workflows of varying degrees of complexity. It has features such as kanban board, task lists, batch editing, recurring tasks, and a timeline view that contains task dependencies and automatic rescheduling.

Enhance Communication and Collaboration

Keep all project communication centralized, keep your team focused on the tasks at hand, and stop searching for that important piece of information across multiple email threads. ActiveCollab is equipped with solutions for real-time communication, discussions, file sharing, reminders, quick feedback, subscriptions, and notes for each project.

Track and Measure Comprehensively

The software empowers you to track time on all your tasks across multiple projects. This can be utilized into time records to optimize how you create invoices and improve your estimates. ActiveCollab helps make sure you don’t waste and reinforce productivity in your tasks by enabling you to see how much time you’ve spent on a task, track time on multiple assignments and send your time records to ActiveCollab – pick a task, press play, and stop when you’re done.

Get Paid Easier and Faster

ActiveCollab enables you to invest your time in making money, not collecting it. Take good care of your budgets and create invoices from time records directly in ActiveCollab. Using time records, you can directly prepare invoices to help you manage your budget more accurately. It comes with features such as invoice designer, online payment gateways, recurring invoices, reminders and tracking the payment status. You can also create invoices either from your tracked time or from entering a fixed amount you agreed with your clients.

Overview of ActiveCollab Features

  • Team Collaboration
  • Project Management
  • Task Management
  • Time and Expense Tracking
  • Invoice Management
  • Calendar
  • Email Integration
  • File Management
  • Collaborative Writing
  • My ActiveCollab
  • Unlimited projects
  • Unlimited tasks
  • Unlimited time records
  • Task dependencies
  • Recurring tasks
  • Desktop & mobile app
  • Client management
  • Budget vs cost tracking
  • Advanced reports
  • Invoicing
  • Time estimates
  • Online payments
  • Quickbooks & Xero integration

What Problems Will ActiveCollab Solve?

Problem #1: You don’t know the answer to these questions in every project: What, Why, When and Who.

Solution: Answers to those questions are stored in ActiveCollab and you’re able to constantly update them as you’re making progress. The software helps you divide big projects into smaller tasks and plan ahead. Break down projects into phases – each phase has tasks assigned to specific team members, with deadlines – and see who’s working on what, and when the tasks are due. In order to keep track of your time and not lose yourself in busy work, use ActiveCollab to both structure your day and log the time of everything you do.

Features: tasks, subtasks, recurring tasks, task dependencies, assignees, subscribers, reminders, discussions, live updates, reactions, notes, file sharing, reports, daily recap email

Problem #2: You can’t make every hour count and get paid for your work accurately

Solution: With ActiveCollab, you have the ability to efficiently track time across multiple projects – something that a lot of other collaboration tools rarely do. It doesn’t only allow you to track the team’s performance, it also enables you to bill the clients for the billable hours your team spent doing the work. In addition to time tracking, the invoicing system makes it easy to create invoices directly from ActiveCollab and send them to clients. If you’re a person who likes to know when you’re getting paid, this feature will definitely make your life much easier.

Features: time tracking, timesheets, job types and hourly rates, billable time records, estimates, project budgets, expense tracking, invoice designer, payment status, recurring invoices, online payment gateways, reminders for late payments

Problem #3: You can’t deliver exceptional client service

Solution: Managing not just projects – but also clients and expectations – is very important for any job. Having a platform like ActiveCollab will help you immensely in keeping your projects in sync and staying informed about everything needed to know. And it works for both sides. Clients will have access to all relevant information – what you’re working on and how much time you invested. Keep them in the loop, share progress in real time and celebrate every little success on every milestone. Furthermore, it’s easy to onboard your clients into ActiveCollab, even if they are addicted to email – the system complements email, corporate messenger, and other means of communication.

Features: add unlimited clients to projects, set client permissions, assign tasks to clients, set custom hourly rates for clients, comment on tasks from email, create a task from email

ActiveCollab Position In Our Categories

Position of ActiveCollab in our main categories:

50

ActiveCollab is one of the top 50 Collaboration Softwareproducts

50

ActiveCollab is one of the top 50 Project Management Softwareproducts

50

ActiveCollab is one of the 50
Collaboration Software products

10

ActiveCollab is one of the 10
Employee Monitoring Software products

50

ActiveCollab is one of the 50
Project Management Software products


ActiveCollab is also listed in the following subcategories:

Category:Position:Category:Position:
Billing and Invoicing Software#18 Collaboration Tools Software#18
Project Collaboration Software#17 Task Management Software#16
Time Tracking Software#8
Category:Position:
Billing and Invoicing Software#18
Collaboration Tools Software#18
Project Collaboration Software#17
Task Management Software#16
Time Tracking Software#8

Since each enterprise has particular business requirements, it is prudent for them to abstain from seeking a one-size-fits-all perfect software application. Needless to say, it would be futile to try to find such a system even among widely used software applications. The clever thing to do would be to jot down the various essential factors that need consideration such as key features, budget, skill levels of staff members, company size etc. Then, you should do your research thoroughly. Read some ActiveCollab reviews and investigate each of the other solutions in your shortlist in detail. Such comprehensive research can make sure you weed out ill-fitting platforms and choose the solution that presents all the aspects you need for business success.

How Much Does ActiveCollab Cost?

ActiveCollab Pricing Plans:
Free trial
Web-based
$7/month
Self-hosted
$999 one-time payment

You can get ActiveCollab’s web-based version on a monthly or yearly subscription basis. The self-hosted version is available for one-time and annual payment.

Web-based — $7/member per month ($6.25/member if billed annually)

  • Unlimited projects
  • Unlimited tasks
  • Unlimited time records
  • Task dependencies
  • Recurring tasks
  • Desktop & mobile app
  • Email integration
  • Client management
  • Budget vs cost tracking
  • Advanced reports
  • Additional bundle for $2.5 per member  per month (includes additional features: invoicing, time estimates, online payments, and Quickbooks and Xero integration)

Self-hosted $999 for one-time payment

  • Unlimited projects
  • Unlimited users
  • Unlimited storage
  • 1 year of support and upgrades
  • Support and upgrade renewal ($699/year)

User Satisfaction

We realize that when you make a decision to buy Project Management Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and ActiveCollab reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with ActiveCollab. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.

POSITIVE SOCIAL MENTIONS

24

NEGATIVE SOCIAL MENTIONS

0

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Technical details

Devices Supported
  • Windows
  • Android
  • iPhone/iPad
  • Mac
  • Web-based
Language Support
  • English
  • Chinese
  • German
  • Japanese
  • Spanish
  • French
  • Russian
  • Italian
  • Dutch
  • Portugese
  • Polish
  • Turkish
  • Swedish
Pricing Model
  • Monthly payment
  • One-time payment
  • Annual Subscription
Customer Types
  • Small Business
  • Large Enterprises
  • Medium Business
  • Freelancers
Deployment
  • Cloud Hosted
  • On Premise

What Support Does This Vendor Offer?

  • EMAIL
  • LIVE SUPPORT

ActiveCollab User Reviews

Anonymous Reviewer

Anonymous Reviewer

Anonymous Reviewer

2 months ago
Verified
user


Anonymous Reviewer

What are ActiveCollab pricing details?

ActiveCollab Pricing Plans:
Free trial
Web-based
$7/month
Self-hosted
$999 one-time payment

You can get ActiveCollab’s web-based version on a monthly or yearly subscription basis. The self-hosted version is available for one-time and annual payment.

Web-based — $7/member per month ($6.25/member if billed annually)

  • Unlimited projects
  • Unlimited tasks
  • Unlimited time records
  • Task dependencies
  • Recurring tasks
  • Desktop & mobile app
  • Email integration
  • Client management
  • Budget vs cost tracking
  • Advanced reports
  • Additional bundle for $2.5 per member  per month (includes additional features: invoicing, time estimates, online payments, and Quickbooks and Xero integration)

Self-hosted $999 for one-time payment

  • Unlimited projects
  • Unlimited users
  • Unlimited storage
  • 1 year of support and upgrades
  • Support and upgrade renewal ($699/year)

What integrations are available for ActiveCollab?

ActiveCollab integrates with the following add-ons and applications:

  • Google Drive
  • Dropbox
  • Trello
  • Basecamp
  • Asana
  • Wrike
  • Slack
  • Client+App
  • Hubstaff
  • TimeCamp
  • Quickbooks
  • Xero
  • Authorize.Net
  • Braintree
  • PayPal
  • Stripe
  • Zapier
  • TestLodge

User reviews


User reviews in total: 8

4
3
1
0
0

Average Rating:

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The most favorable review

Anonymous Reviewer

2 months ago


Pros: We use the ActiveCollab cloud version and it's designed very well, easy to use, and always up! Best of all it's priced well compared to other project management tools that offer the same features.

Cons: When a task is completed there should be a way to keep the task that was checked off displayed.

The least favorable review

Leonard

8 months ago


Pros: Active Collab, offers flexibility and options for every project we need. Different members of the team can keep track of what’s going on with the tasks and projects. I love the desktop timer, makes our work easier to track time to a specific project.

Cons: We don’t like the new updates and the new ActiveCollab so we changed the entire system.

Anonymous Reviewer
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Published 2 months ago
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user
Pro
review
It is great for tracking projects especially when they are short, quite good solution with communication with client on the same platform, for logging time and for those...



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Anonymous Reviewer
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Published 2 months ago
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user
Pro
review
We use the ActiveCollab cloud version and it's designed very well, easy to use, and always up! Best of all it's priced well compared to other project management tools...



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Nemanja Markicevic
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Published 2 months ago
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user
It is super simple and easy to use. There is no "getting used to" period. Time reports are great if you have need for them, you can do whatever you want with them.



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Anonymous Reviewer
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Published 2 months ago
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user
Pro
review
Being able to run app on multiple devices. It is very user friendly.



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Anonymous Reviewer
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Published 2 months ago
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user
Pro
review
The task feature, the files tab and the discussion tab are the best aspects for me for this project.



What do you think about this review? Great Poor
Published 8 months ago
Verified
user
I love the interface, and the updated version ActiveCollab 5, there is a huge improvement over AC4. The platform is similar with Basecamp, but Active Collab has more...



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Published 8 months ago
Verified
user
Active Collab, offers flexibility and options for every project we need. Different members of the team can keep track of what’s going on with the tasks and projects. I...



What do you think about this review? Great Poor
Published 8 months ago
Verified
user
Intuitive interface and user friendly platform. My team members use this platform without an intense training.



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