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Aventri Review

Aventri
Our score: 8.1 User satisfaction: 100%

What is Aventri?

Aventri is an end-to-end event management platform that has been reshaping how organizations implement meeting and event planning and execution. It is an easy-to-use, flexible, and scalable event technology solution that unifies all the features and tools that users need into a single, powerful system so they can deliver premium and memorable meeting and event experiences to attendees, participants, and invitees; accomplish their tasks more efficiently, encourage people to keep registering and joining in different meetings and events, drive valuable connections, and reach the goals and objectives of their business.

Aventri can be applied for various use cases and leveraged by multiple roles. For instance, event planners can take advantage of the platform to simplify the way they handle the different aspects of an event, encompassing event planning and creation, email marketing campaign management, event registration, and on-site engagement. Aventri also helps certified meeting planners to smartly allocate budgets to meetings, reduce meeting expenses, and ensure that compliance is achieved across all the meetings. Hoteliers can benefit a lot from the platform, as it enables them to compete well in the venue sourcing process and increase their occupancy rates.

The event management platform gives travel managers of companies complete visibility into activities associated with meetings and events, allowing them to monitor how much they are spending on company-sponsored trips, meetings, and events as well as make sure that they are adhering to travel policies. For independent planners, Aventri provides them with the solutions they need for building strong and long-lasting client relationships, understanding the specific event needs of their customers, and targeting new markets. Lastly, Aventri assists executives in formulating and implementing meeting and event strategies that are in line with their business goals, promote engagement, and drive revenues.

Overview of Aventri Benefits

Flawless Event Registration

Aventri is packed with features and tools that make it easy for users to produce premium, inspiring, and unforgettable meeting and event experiences. Event registration is one of the core features and tools included in Aventri. The platform is designed to make the process of registering to meetings or events as perfect as possible. It permits users to build an attractive and mobile-responsive registration site that registering attendees can access from any device.

Aside from creating a registration site, Aventri provides users with the ability to build custom registration workflows. These workflows are very important because they guide attendees all throughout the registration process, helping them enter the right information and access the right content. They can create registration workflows depending on which category participants belong to, such as if they are an attendee, exhibitor, or sponsor. Using these workflows, attendees can access pre-loaded information, answer profile questions, and select whatever sessions they prefer.

Aventri also supports integration with leading payment gateways like Paypal, Stripe, Authorize.Net, and CyberSource. Because of this, attendees are given multiple options for sending payments online while they are registering. Moreover, the platform enables users to collect payments in multiple currencies. In fact, it supports more than 40 currencies, allowing them to accept payments globally.

A Digital Business Card That Automates Check-In/Out Processes

The event management platform offers a unique feature called Aventri Smart Tag. This is actually a small device that attendees can wear while they are joining meeting or event sessions. The Aventri Smart Tag is a digital version of the typical business card, and it serves various purposes. Attendees can use this to automatically check-in and check-out. Because the tag is a wireless device that can connect to other devices via Bluetooth, attendees no longer need to do manual check-in/out such as wiping or scanning cards or badges.

Let Your Attendees Discover Connections And Networking Opportunities

Another purpose of the tag is that it enhances and innovates networking. The Aventri Smart Tag enables attendees to share contact information with each other effortlessly. They will be able to instantly capture the number of connections they made from each session, sessions they participated, and exhibitors they engaged with.

Monitor Attendance, Track Attendee Journey, And Capture Valuable Information

Users themselves can also utilize the tag for various purposes. For example, they can leverage it for attendance monitoring, allowing them to find out the exact number of people who are checking in and checking out of sessions, and how long attendees are staying at sessions. Through the aid of this tag, they can, likewise, monitor the journey of an attendee. Here, they will be able to determine what type of session the attendee is most interested in and which exhibitors he or she is visiting most of the time. Moreover, the Aventri Smart Tag lets them identify attendees that are able to successfully connect to a large number of people, making them highly influential.

Efficient And Strategic Venue Sourcing

One of the most challenging and time-consuming tasks related to event planning is venue sourcing. However, with Aventri, this task can be performed efficiently and strategically. The event management platform gives users full control over the entire venue sourcing process, from searching for the right venues for meetings and events, sending requests for proposal (RFP), to tracking and managing bids and negotiations.

Aventri allows users to easily look for the right venues where they will host their meetings or events. They can apply filters to ensure that they find venues that match their specific meeting or event requirements and needs. In addition, the platform consolidates all the important data they need in a central place, including event and meeting registration information and supplier intelligence. Aventri enables them to send requests for proposal electronically and start collecting bids.

Since the platform centralizes data, users can run bidding and negotiation processes much faster. They can easily monitor the exchange of information and messages during these processes, keep track of changes and rebids, and determine how much they need to spend and how much money they can save for each deal.

Easy Event Floor Plan Designing And Management

Aventri is equipped with a tool that makes it possible for users to design and manage interactive floor plans that show the booth spaces where meetings, events, and exhibitions can be held. This tool is called the Booth Manager. Booth Manager permits them to generate a visual representation of all their available booth spaces that sponsors and exhibitors can buy online. As they create and design floor plans, they will be able to set and assign a rate to each booth space included in the plans based on its size, location, and other factors.

Attendees can also access these floor plans so they’ll know where the exhibitors are located during the sessions. Moreover, Aventi allows users to give exhibitors access to floor plans so they can customize the booth spaces they purchased with contents and details that will enable them to attract more attendees for their sessions.

Table And Seat Plans

In addition, the event management platform delivers a tool that allows the creation and designing of seating and table plans and charts. As users do this, they can set rules for each table that define what categories of attendees are allowed to occupy the seats assigned to each table such as delegates, speakers, sponsors or staff. They can also apply color codes so they can easily distinguish different table profiles. Another great thing about this feature is that it gives attendees the freedom to choose where they want to sit, allowing them to communicate and interact with people they are comfortable with.

Smoothly Handle Event Logistics

With Aventri, users can smoothly handle the logistics aspect of meetings and events. This involves scheduling rooms and the needed resources for sessions like audio and visual equipment, food, and event staff. Aventri actually centralizes event logistics management which means users no longer have to use separate tools for setting up and managing rooms inventory and allocating resources to rooms. They can assign sessions, meeting and event groups, and resources to various rooms by just doing a simple drag-and-drop.  Room specifications and information can be exported as Excel or PDF files and shared with others like event planners, on-site and venue organizers, hotel catering staff, and audio and visual equipment providers, keeping everyone in the loop.

Manage Your Event Finances Effortlessly

Aventri is shipped with a financial tool that makes it simple for users to handle all the finances associated with their meetings and events. This tool permits them to create different meeting and event budget categories using templates. The financial tool can help them monitor how much they are spending on various meetings and events. They can even track meeting and event expenses at the category, vendor, or department level. If they want to generate reports to check actual budgets against planned or projected budgets, that is made possible as well. The tool, moreover, has a revenue and profitability reporting capability which allows users to determine their ROI for each meeting or event. This will guide them in setting up meetings and events in the future that drive higher revenues.

Execute Event Plans Through Project And Task Collaboration

Event plans are useless if they won’t be executed properly and on time.  Accurate and timely event executions require team collaboration. Luckily, Aventri offers a feature that assists event teams in ensuring that they can seamlessly collaborate on all projects and tasks associated with their meetings and events.

With Aventri, users can organize and display event tasks on visual timelines. This capability makes it easy for the entire team to identify the individuals to whom the tasks are assigned and the start and end dates of the tasks, as well as track the progress of each task. Email reminders can also be sent out to team members so they are immediately notified whenever new tasks are assigned to them or if they need to fast-track the completion of the tasks.

Email Marketing Campaigns

The event management platform makes it possible for users to set up, launch, and manage email marketing campaigns. With this feature, they can reach out to the right audiences with the right messages at the right time and have the opportunity to increase event attendance. Aventri is built with email templates that they can customize. They can use these email templates for multiple meetings and events, as they are clonable and reusable.

Moreover, they can automatically populate their emails with information that are relevant to each recipient through the aid of custom data fields, permitting them to launch targeted and personalized email marketing campaigns. Additionally, the platform permits them to include links to the emails they are sending out to recipients so the latter can access more information or content about a particular meeting or event as well as register right away. Aventri also allows them to verify how effective their email marketing campaigns are.

Understand What Your Attendees Think And Feel About Your Events

The success of meetings and events is measured based on the value they bring to attendees. Therefore, it is imperative that what they think and feel about meetings and events must always be captured, considered, and analyzed. Aventri allows users to obtain powerful insights into attendees’ emotions, thoughts, and feedback using surveys. A survey tool is integrated into the platform that gives them the ability to design and distribute surveys and analyze survey responses and results. They can distribute surveys while attendees are registering, sessions are being held, or after the events are finished. Survey results are displayed on graphical charts so that users can perform analysis easily.

State-Of-The-Art Mobile Event Application

As previously mentioned, Aventri aims to help users deliver premium and memorable meeting and event experiences. They can actually achieve this by taking advantage of the platform’s mobile event application. This is a state-of-art and enterprise-grade mobile application where attendees can access event information, updates, and push notifications. They can also use this app to view session schedules and speaker or exhibitor profiles. Furthermore, the mobile event application enables attendees to connect to other attendees, send messages to them, and discover new networking opportunities.

Users can also leverage the mobile event application for marketing and analysis purposes. For example, Aventri lets them show banner advertisements on the app, allowing them to use the app to make money. When it comes to analysis, they can utilize the app to gain insights into attendees’ feedback and engagement. They will be able to discover the things attendees value the most by simply monitoring how they are using the app and what contents they are sharing most of the time.

Overview of Aventri Features

  • Event Registration
  • Check-In/Out, Session Tracking, and Networking Using Smart Tags
  • Strategic Venue Sourcing
  • Event Floor Plan Designing and Management
  • Table and Seat Plans
  • Event Logistics
  • Rooms Inventory and Resource Scheduling and Allocation
  • Project Collaboration
  • Event Finances Management
  • Email Marketing Campaigns
  • Event Surveys
  • Valuable and Exciting Session Content
  • Goals and Analytics
  • Mobile Event App

Aventri Position In Our Categories

Keeping in mind businesses have distinct business requirements, it is only logical that they abstain from adopting a one-size-fits-all, “perfect” software product. Just the same, it is troublesome to find such a software product even among sought-after software solutions. The better thing to undertake should be to make a list of the various essential aspects which call for a careful thought such as major features, costing, skill levels of staff members, business size, etc. The second step is, you must do your research through and through. Have a look at some of these Aventri review articles and check out the other software products in your list more closely. Such detailed research ascertains you keep away from ill-fitting apps and select the one that provides all the tools your company requires.

Position of Aventri in our main categories:

TOP 50

Aventri is one of the top 50 Event Management Software products

If you are considering Aventri it might also be a good idea to examine other subcategories of Event Management Software listed in our database of B2B software reviews.

There are well-liked and widely used systems in each software category. But are they automatically the best fit for your company’s unique wants? A popular software product may have thousands of subscribers, but does it provide what you need? For this reason, do not blindly spend on popular systems. Read at least a few Aventri Event Management Software reviews and think about the factors that you wish to have in the software such as the cost, main features, available integrations etc. Then, select a few systems that fit your requirements. Check out the free trials of these apps, read online comments, get information from the seller, and do your investigation thoroughly. This exhaustive homework is certain to assist you choose the finest software platform for your firm’s unique requirements.

How Much Does Aventri Cost?

Aventri Pricing Plans:

Free Trial

Standard

$3,000/year

Aventri offers a standard enterprise pricing plan which you can avail at $3,000 per year.  For more details, please contact the company’s sales department.

User Satisfaction

Positive Social Media Mentions 88
Negative Social Media Mentions 0

We realize that when you make a decision to buy Event Management Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and Aventri reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with Aventri. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.

Video

Technical details

Devices Supported

  • Windows
  • Linux
  • Android
  • iPhone/iPad
  • Mac
  • Web-based

Deployment

  • Cloud Hosted
  • Open API

Language Support

  • English

Pricing Model

  • Annual Subscription
  • Quote-based

Customer Types

  • Small Business
  • Large Enterprises
  • Medium Business

What Support Does This Vendor Offer?

  • email
  • phone
  • live support
  • training
  • tickets

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Aventri Comparisons

Aventri user reviews

Feature-rich and event management professionals will love it

Read full review >
Tobin
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 19.11.2019 Company Size: Industry: N/A

Awesome software for event management and event website

Read full review >
Jonathon
4/5

Overall impression

3/5

Customer Support

3/5

Value for Money

4/5

Ease of Use

Published on: 12.11.2019 Company Size: Industry: N/A

Easy to use

Read full review >
Wilhelm
5/5

Overall impression

5/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 19.10.2019 Company Size: Industry: N/A

Customer Service is very professional

Read full review >
Weston
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 06.10.2019 Company Size: Industry: N/A

Great software! Easy to sort a multitude of data.

Read full review >
Kara
4/5

Overall impression

3/5

Customer Support

3/5

Value for Money

3/5

Ease of Use

Published on: 28.09.2019 Company Size: Industry: N/A

What are Aventri pricing details?

Aventri Pricing Plans:

Free Trial

Standard

$3,000/year

Aventri offers a standard enterprise pricing plan which you can avail at $3,000 per year.  For more details, please contact the company’s sales department.

What integrations are available for Aventri?

Aventri supports integrations with various CRM, ERP, and marketing automation solutions, payment gateways, and social media and messaging apps like the following:

  • Salesforce
  • Abila NetForum
  • Caspio
  • Marketo
  • Eloqua
  • Silverpop
  • Stripe
  • PayPal
  • WorldPay
  • Westpac
  • Google Wallet
  • CyberSource
  • Alpha Bank
  • Pathable

Aventri average rating:

Average score
4.5/5 (7 user reviews)
5/5

Overall impression

5/5

Customer Support

5/5

Value for Money

4/5

Ease of Use

Write your own review of this product

ADD A REVIEW

The most favorable review

Samanta

PROS: First off, Aventri is a wonderful software. It helps me track everything form accommodations. I was also able to upload Amtrak and flight information. I also use it to make reports for clients. With it, they are able to monitor how much they spend for every attendee. Also, I use it to generate report for my hotel representative as well. Furthermore, I want to add that BadgeNow is a great service as well. People who are into print on demand won't have any regrets with BadgeNow. I wish I discovered this way earlier.

CONS: I don't have anything against Aventri. It's just awesome.

Reviewed 5 months ago

Read full review >

The least favorable review

Kara

PROS: We love how you can customize each form to fit in different groups. We use it for our commencement exercises and we are able to separate participants from faculty to students.

CONS: Sometimes, you can't see the information form your pre-loaded data on your Registrant list.

Reviewed 5 months ago

Read full review >

More reviews from 7 actual users:

Sort by:

Latest
  • Latest
  • Most useful
  • Most positive
  • Most negative

Feature-rich and event management professionals will love it

Read full review >
Tobin
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 19.11.2019 Company Size: Industry: N/A

PROS: There are so many options available that you can customize functions as you go. You can customize your registration process and even design your website and emails for HTML/CSS. It is very easy to use and the reports are very helpful. We terribly love how you can share a dynamic Registrant List and other repots with non-etouches users. This feature is really wonderful. It truly is a well-rounded platform and combines payments, registration, and marketing into one dashboard. We can make follow-ups through the system as well. Now, we don't have to use different software that do not integrate well with each other. Also, the customer support is the best we have encountered so far.

CONS: The users management module could use extra features for account administartors. Also, the seating module is a bit too simple and basic. It would be cool to have more features. Maybe they can pattern it from Social Tables.

What do you think about this review? Great Poor

Awesome software for event management and event website

Read full review >
Jonathon
4/5

Overall impression

3/5

Customer Support

3/5

Value for Money

4/5

Ease of Use

Published on: 12.11.2019 Company Size: Industry: N/A

PROS: The customer support is very eager to help. They respond quickly and give assistance in a warm and friendly manner. They would offer to go in and fix the problem themselves or show you how to do it yourself. You choose. I also like how Aventri has folders for organizing media files.

CONS: The user interface is sometimes hard to navigate through. I find it a bit confusing. We are discouraged from messing with the code to make modifications but the great customer support makes up for this. They do a good job modifying the code for you.

What do you think about this review? Great Poor

Easy to use

Read full review >
Wilhelm
5/5

Overall impression

5/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 19.10.2019 Company Size: Industry: N/A

PROS: The staff and students find the interface very easy to use. It has been a boon for organizing our commencement ceremony.

CONS: This might be just me but I experience some difficulties in formatting email and messages. When I copy and paste a message into the field, the formatting is off and it takes a lot of time to fix it.

What do you think about this review? Great Poor

Customer Service is very professional

Read full review >
Weston
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 06.10.2019 Company Size: Industry: N/A

PROS: Customer service is one of the best that I have encountered. They respond quickly and are very helpful whenever we need them. I have an admin account for eTouches and I receive questions from colleagues from time to time. I have no answers for all of them but thankfully, the customer support team does. They are also very quick in approaching me about authorization requests. I truly appreciate this.

CONS: The admin interface on the browser is not that intuitive for me. I find the learning curve kind of steep if you plan to use eTouches to its full potential. The tool is a bit unwieldy at times if you are not looking to use it to its fullest. Also, it's a bit expensive if you just want to use it for simple event management. Learning how to use it has its benefits but I find it pretty hard sometimes.

What do you think about this review? Great Poor

Great software! Easy to sort a multitude of data.

Read full review >
Kara
4/5

Overall impression

3/5

Customer Support

3/5

Value for Money

3/5

Ease of Use

Published on: 28.09.2019 Company Size: Industry: N/A

PROS: We love how you can customize each form to fit in different groups. We use it for our commencement exercises and we are able to separate participants from faculty to students.

CONS: Sometimes, you can't see the information form your pre-loaded data on your Registrant list.

What do you think about this review? Great Poor

Aventri Review

Read full review >
Samanta
5/5

Overall impression

5/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 27.09.2019 Company Size: Industry: N/A

PROS: First off, Aventri is a wonderful software. It helps me track everything form accommodations. I was also able to upload Amtrak and flight information. I also use it to make reports for clients. With it, they are able to monitor how much they spend for every attendee. Also, I use it to generate report for my hotel representative as well. Furthermore, I want to add that BadgeNow is a great service as well. People who are into print on demand won't have any regrets with BadgeNow. I wish I discovered this way earlier.

CONS: I don't have anything against Aventri. It's just awesome.

What do you think about this review? Great Poor

Makes everything easy

Read full review >
Jed
5/5

Overall impression

5/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 25.09.2019 Company Size: Industry: N/A

PROS: I love how there is a seamless registration for registrants. With Aventri, they can register to our conference and even choose which meals that they will have. They can renew or apply for membership online and register for hotel rooms. It is truly an all-in-one software. Also, the mobile app takes info directly from the database. This makes it working with it faster as it eliminates redundant work.

CONS: I'm not big on the sales and support staff of Aventri. We have had problems in the past dealing with them. We experienced a high turnover rate before and we lost some things and skills during the process. We did not have an easy type haggling with the staff when we were setting up the software. The support team was quite slow to give us back our Passkey integration. It took a while before our attendees can book their hotel reservations in our registration process.

What do you think about this review? Great Poor
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Reviewed By Jenny Chang
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