Clarizen is an enterprise-grade solution that ties powerful project-management to social engagement and it does it in a really easy and unique way. It combines all essential features that boost performance, which explains why multiple Fortune 500 companies chose it to be their main cloud-powered asset.

What makes Clarizen so powerful?

Clarizen is a unique combination of mighty project management and high-quality social collaboration feature that aligns your team and directs your ideas towards execution. This cloud-powered tool is known for being remarkably easy to use and incredibly fast to deploy – the two guarantees for boosting a team’s high performance that made Clarizen as popular as it is. Their software is the favorite asset of over 2,300 organizations in 76 countries around the world.

What can Clarizen do for your company?

Clarizen is a single solution that provides companies with a well-defined work structure, by simply connecting tasks, projects, and conversations. Its collaboration features help your company become successful by connecting unstructured conversations at work with structured work. Basically, it is an enterprise-grade solution that ties powerful management to social engagement.

At the same time, Clarizen gives companies a faster way to manage their work, initiatives, and projects. It automatically prioritizes budgets, projects, resources, portfolios, and tasks, and makes sure that critical information and resources are always handled appropriately.

Why choosing Clarizen?

There is a multitude of characteristics and particularities that give Clarizen advantage over its competitors. To start with, the program is meant to serve both operational and functional managers, and to improve their performance communication to a level which would ensure detailed and accurate planning of each project before it has been rolled out. Meanwhile, teams are required to collaborate on execution matters, and to take common decisions even when resources are dispersed unequally between them.

A very specific thing when it comes to Clarizen is its accurate methodology, meaning that a company gets to kick off a project even before completing the plan, and to switch back particular portions to their draft versions so that it could re-plan them. Explained in simpler terms, it means that each project/task gets its own flexible baseline that can respond to real-time anomalies. For instance, when an employee goes out of work and puts a project on hold, the very same thing will happen in the system.

Finally, it has to be underlined that Clarizen is a tool which enables non-project managers and teams to participate in advanced project management phases, due to its original differentiation, user-friendly interface, and moderate pricing. You can also easily test all the features of Clarizen with a great 30-day free trial.

A customizable and friendly interface. Teams enjoy interacting with Clarizen’s engaging social interface, one that is easy to configure and personalize, meaning workdays become more efficient and effective. You get the transparency you need to drive productivity and profitability to boost your business growth. Project managers get a solution they need to ensure all tasks come in on time and on budget.

Effective and Result-Orientated Collaboration. Clarizen is a leader when it comes to enterprise-class work collaboration and project management needs that tap the power of the cloud to finish work effectively, efficiently, and with better results. Its enterprise collaboration features connect social context with tasks and projects to result in increased productivity and profitability.

End-to-End Project Dashboards. Clarizen’s collaborative work management brings all of your work together in one convenient place: your planned and unplanned activities, your collaboration with peers and partners, your documents and reports, and your unique workflows, from start to finish. The unique combination of cross-organizational project management, flexible workflow automation and purposeful collaboration in Clarizen’s enterprise-grade platform unites teams, reduces unnecessary communication, and provides extensive visibility at all levels of the organization, so everyone can work more efficiently, adapt to changes, achieve their objectives and deliver results.

Mobile Optimization. The newest version of the program features an advanced list of mobile and conditional formatting options, as well as improved data-analysis updates users are not supposed to pay for. There is also a variety of new profitability reports that add value to the already outstanding list of PM benefits.

Easy Administration. To start with, doing administrative work with Clarizen is very easy, the reason being its notably clean interface. All modules are displayed on a single navigation bar, and the user is able to choose between 6 different views, and a variety of project templates. The ability to add notes and to search for those is another powerful feature, being more than handy when importing data from Microsoft Projects. Simplicity is the exact rationale behind the program’s rapid project management, and the accomplishable-in-minutes implementation that doesn’t require training and preparation.

Easily Accessible Information. Needless to say, Clarizen has mastered what every online management tool should do in the long run: it has demolished time and geographical limitations by making corporate information accessible ‘on the go’, and it performs the role of an unbreakable chain that keeps even most diverse and distributed teams connected. Unlike most project managers, Clarizen doesn’t require expanded lists of standards and rules – its secret is that its allowances are categorized in multiple licenses, meaning that there is little chance for your team to be overwhelmed by expensive features they don’t actually need.

Flexible Business Operations. The above mentioned flexibility refers to updates as well, meaning that all new versions and integrations will be automatically upgraded in the system, and you won’t have to put projects on hold just because your online project manager provider released a new version. Besides, we all know how irresponsible we can be when it comes to missing integration, and how threatening this can be for the security of our data. Having someone to think about it instead of us (and to remove this burden from our IT team’s shoulders) is simply priceless.

Out-of-the-Box Project Planning. Clarizen offers advanced project planning, as its toolkit contains both traditional PM methodologies (due dates, deliverables, milestones, resources, independencies, etc.), and out-of-the-box possibilities such as using generic resources in the planning phase, or sorting them out based on their availability. Overall, creating a project from scratch happens to be easier than altering an existing one.

Fast and Measurable ROI. From the prioritization aspect, you get to analyze and compare projects based on ROI, resource availability, workloads and budget. Clarizen automates all process related to managing requests and demands, which makes it easy to handle multiple projects at once, and to make sure that each of their pipelines will be properly aligned to the long-term goals of the company. A specific methodology that has to be mentioned is the ‘What-if’ analysis, which reveals the potential outcome of every change or business decision.

Powerful Monitoring. Then, Clarizen’s presence is notably strong in phases such as execution and monitoring. The tool can help you discover stepping stones and stumbling blocks on time, mostly because it compares information in critical moments, and gives you the chance to generate ad hoc reports on any occurrence that seems somehow suspicious.

Accurate Reports. While speaking of reporting, we would like to highlight as well the delivery capacity of the program, being extremely robust with summarizing options (both pre-built and custom reports). The reports can further on be exported to Jira or Excel, but you also count on the strong email integration to share them with colleagues and stockholders. At the end of the process, your products will be archived for further operations.

Vendor Support. Being as simple as it is, Clarizen still provides real-time support, and it gives you the opportunity to contact their team of experienced and knowledgeable professionals any time you want. This is an invaluable advantage compared to under-resources and overworked teams that take hours to respond even to the simplest question. The best thing about it is that there are no concurrent costs for technical support – you’ve already covered it with your monthly subscription, regardless of the edition you’re using.

Advanced security. Clarizen didn’t stop improving security safeguards ever since it appeared, and makes security available for everyone except on-premise users who personally prefer to manage security issues themselves. Their security servers are hosted in SOC 2, Tier 3, and North American Type II certified facilities, keeping data monitored and archived under multiple firewalls. As expected, the format is encrypted MD-5 hash, meaning that there is no unprotected section in the program, and that access to information depends exclusively on user permissions.

Scenario 1: Professional Services Use Case

Every project, every change request received, and every issue has a client and a revenue stream attached to it. Client satisfaction and an organization’s success and profitability depend on the efficiency of the department.

Clarizen provides the tools professional services organizations need to ensure:

• Customer implementations are delivered on time and on budget
• Ongoing maintenance is efficient, effective, and strengthens the clients’ bond with the help of Clarizen’s professional services automation features
• Team members are kept off the bench and optimally utilized on client projects

Holistic Work and Project Management – Clarizen offers a holistic approach to project and work management, accommodating the full scope of customer implementations and ongoing maintenance. Rely on robust and fully integrated modules for high-level project planning, collaboration between professional services teams and clients, as well as resource, capacity, budget, expense and timesheet management.

Real-Time Visibility into Projects and Your Resource Pool – Clarizen centralizes all data and activities entered by team members and automatically updates the appropriate client project or request, so that at any given moment, you get real-time visibility into a project’s status and progress. Instantly identify and respond to overloaded resources, resolve issues that can affect project due dates or profitability, and monitor margins.

Social Collaboration and Work Execution in a Single Tool – Clarizen merges social collaboration with project management and work execution. It enables “3-D” conversations, where the discussion posts on your project news feed are linked directly to work execution items and specific tasks, action items, approvals, progress reports, expense sheets and more.

Full Configurability – Clarizen is designed to work the way end users do, not the other way around. It offers fully configurable dashboards, workflows, business rules and approval processes, as well as custom actions and fields. Since Clarizen doesn’t force users and their colleagues to reinvent the way you work, user adoption rate is high.

Total Work Management – Clarizen allows a look across all customer projects to see how resources are assigned, the types of projects they’re engaged in, and whether the right skills are assigned to the right tasks. Use that insight to calculate rate of build-to-burn, and make strategic decisions about prioritization.

Scenario 2: IT Use Case

IT departments face a major dilemma as they have a fixed supply of resources, and a never-ending flow of demand. They have to evaluate, schedule, develop, implement and roll out new systems to automate critical business processes. Plus, they need to provide ongoing maintenance for a host of existing systems and respond to change requests and issues stemming from all points in their company. To top it off, everybody wants his or her projects done NOW.

Clarizen provides the tools IT needs to:

• Review, approve, prioritize and schedule your annual project portfolio
• Develop, implement and roll out new products and services
• Track, manage and prioritize change requests and resolve issues for all of the systems IT manages
• Collaborate with team members, stakeholders and outside consultants in a dedicated project workspace

Holistically Manage Your IT Project Portfolio – Clarizen allows a look across the entire project and change request pipeline to see how resources are assigned, the types of projects they’re engaged with, and if the right skills are assigned to the right tasks. Use that insight to schedule projects, control budget and make strategic decisions about prioritization.

Gain Real-Time Visibility into Projects – Clarizen centralizes all data and activities entered by IT team members, and automatically updates the appropriate project or request. At any given moment, this IT project management software provides real-time visibility into a project’s status, progress and costs. Instantly identify and respond to overloaded resources, as well as issues that can affect project due dates.

Configure the System to Match Your Business Environment – Clarizen’s IT project management software is designed to work the way end users do. It offers fully configurable dashboards, workflows, business rules and approval processes, as well as custom actions and fields.

Social Collaboration and Work Execution in a Single Tool – Clarizen merges social communications with work execution. It enables “3-D” conversations, where the discussion posts on project news feed are linked directly to work content (e.g. specific tasks, action items, approvals, progress reports, expense sheets and more).

Scenario 3: Marketing Use Case

Projects happen for marketing teams and product launches, website refreshes, major events, etc. Marketing teams may not be trained project managers, but they are expected to perform like one. Every day, marketers face the challenge of organizing your work and that of other – colleagues, clients and vendors alike – to get the right tasks done on time and within budget.

Clarizen helps marketing teams:

• See at a glance the workload and availability of all of account teams, copywriters, designers, proofreaders, programmers and contractors, and reassign tasks with just a few mouse clicks
• Centralize all copy and design drafts, wire frames, social conversations, email threads and any other relevant documents – by project, by task or by client
• Compare new proposals to previous projects so you know the true work effort and costs required
• Track time, expenses and progress on all projects
• Build and share project roadmaps, with specific tasks and milestones, including all required internal and external reviews and approvals

Merge Social Conversations and Brainstorming with Actual Work – Clarizen supports “3-D” conversations, where the creative brainstorming that occurs on your social news feed is linked directly to getting stuff done (e.g. copy and design drafts, wire frames, client approvals, time sheets and more). Conversations, tasks and projects are united, giving everyone the full context around their activities from a single tool.

Gain Real-Time Visibility into Marketing Projects – Clarizen’s marketing workflow tool centralizes all activities and tasks by project, along with the progress teammates are making. That means at any time you can get instant and accurate insight into how your projects are progressing, and whether they’re on track to meet your deadlines and budgets.

Create High-Performance Teams – Free team from mundane status meetings and unleash their creative potential.  With the real-time updates and visibility that Clarizen provides, teams can spend less time in meetings updating one another, and more time innovating and making decisions. Clarizen transforms marketing groups into agile high-performance teams.

Configure the System to Match Your Business Environment – Clarizen’s marketing project management software is designed to help the work the end users do. Each team member can rearrange their dashboards to suit their needs. All throughout the solution, you can find fully configurable workflows, business rules and custom fields, as well as the ability to establish custom actions, such as a company’s client-approval processes.

Clarizen Pricing Plans:

Clarizen offers a free 30-day trial to test out its features and offerings in your workflow. After the trial period, you may choose among these two options:

Enterprise Edition – By quote

• 150 Custom Fields
• 15 Rollup Summary Fields
• 10 Relation Summary
• 200 Business Rules
• 100 Custom Actions
• 15 Clarizen Panels
• 50 Scheduled Components (Reports, Dashboards, Workflows)
• 10 Global Mailboxes
• Unlimited Entry Specific Mailboxes
• 200 InterAct Rules
• 2000 Emails for Support Mailboxes per Day
• 1000 Emails to Global and Entity Mailboxes per Day
• 1 GB Storage per Paid Seat

Unlimited Edition – By quote

• 4000 Custom Fields
• 80 Rollup Summary Fields
• 15 Relation Summary
• 400 Business Rules
• 300 Custom Actions
• 100 Clarizen Panels
• Up to 120/day Scheduled Components (Reports, Dashboards, Workflows)
• 10 Global Mailboxes
• Unlimited Entry Specific Mailboxes
• 1000 InterAct Rules
• 7000 Emails for Support Mailboxes per Day
• 5000 Emails to Global and Entity Mailboxes per Day
• Unlimited Storage per Paid Seat

Aside from these varied thresholds, both options include the same features in their offerings. The pricing information is only available upon quote request to tailor solutions that fit with your organization’s needs. There are also 4 license types to choose from under categories such as Full, Team Member, Time & Expense, and Social.