Gravity Flow Review

Gravity Flow benefits include increased flexibility, improved transparency, and shorter cycle times.

Suitable for any business process

You can use this app for case management, project initiation plans, RFPs, admission forms, purchase orders, vacation requests and basically any form that needs a process.

Enhance communication and reduce confusion

You can stop micro-managing and keep everyone in the loop. Plus, you can help internal teams to focus more on the task and less on the process. Make it easy for suppliers and customers to take part in the workflow.

Responsive front-end

Display the user interface in the front-end or use the built-in admin pages to list pending tasks, view entry details, workflow forms, and the status of submissions.

Feedback loops and process branching

Implement review loops allowing users to edit their values before re-submitting for approval. Use workflow conditional logic to branch the process or skip steps.

Audit trail

Keep track of who did what and when in the detailed timeline and activity log. Includes timestamps, comments, and step and status information.

Extensible and developer-friendly

Developers can easily customize the functionality with actions and filters and create new step types using the workflow step API. Entry values can be sent to external systems at any step in the workflow with the webhook step.

An open source platform

Gravity Flow runs on WordPress (single site or multi-site) and requires any license for Gravity Forms.

Involve anyone: internal or external

Assign steps to users, roles, or email addresses. Assignees do not need a user account in order to participate in workflows.

Rapid implementation

Simple and easy-to-use, drag and drop and point and click configuration. No programming, complex training or technical knowledge needed.

Robust and flexible

Configure as many workflow steps as you need. Drag and drop them into the right order, activate/deactivate them, and add new ones as your process adapts. Steps include approval, user input/edit, notification, webhooks, and integration triggers.

Reporting

Reports display charts by form, step, and assignee so you can identify obstacles before they arise.

Scheduling

Delay a workflow step until a specified date or until a specified period of time has elapsed; particularly useful when configuring a series of emails to drip feed content over a period of time.

Granular permissions

Control who can submit forms, approve entries, modify values, and view the status. By default, users can only see the status of their own submissions. Support for field level access.

Automatic updates = secure site

Administrators can update when new releases are available with a single click in the dashboard. Background updates, when enabled, will install important bug fixes and security enhancements automatically without the need for intervention from an administrator.