IT Works Review

IT Works
Our score: 7.7 User satisfaction: 95%
Logo of IT Works

What is IT Works?

IT Works is an innovative grant management software solution that removes the complexities and bottlenecks from pre and post-award processes and activities. This system is designed for research, teaching, and learning environments, allowing teams of researchers, scientists, and university faculties to push discovery forward through streamlined administration of sponsored awards and tracking of grant funding pipeline.

IT Works provides quick access to all essential information that research administrators and their teams need. The grant management software solution can also generate comprehensive reports on grants and proposals in multiple pre-defined formats and populate such reports with data based on user-defined criteria.

The system makes sure that users are able to submit the reports required by sponsors and grantmaking agencies on time. It lets them track reporting and proposal milestone deadlines as well as scheduled meeting and event dates. With IT Works, all important documents such as original copies of proposals, award notices, and progress and financial reports can be digitally filed and managed.

The grant management system also permits users to certify the efforts of their employees and team members as they work on grant-funded research and other projects. They will be able to track committed effort data and compare it against actual effort data. The other features included in IT Works are compliance management, research space management, research publication, and integration with other IT Works software solutions.

Overview of IT Works Benefits

All Essential Information At Your Fingertips

IT Works is designed to make it easy for users to handle all processes and tasks associated with pre and post-award management. As they go through such processes and tasks, the software provides all the information they need at their fingertips. It enables them to quickly access data and information such as research summary, proposal type, award type, funding agency, agency type (federal or state), submission and award dates, budget and project periods, total direct and indirect costs, cost sharing, and effort percentage, and more.

Comprehensive Reporting System

The grant management software solution is built with a comprehensive reporting system that allows users to set their own criteria. Once they are done creating their criteria, the reporting system then scans the grant and proposal records stored in IT Works and selects those ones that meet the criteria. The reporting system can generate reports in different formats like tabular and chart. Through these reports, they will be able to track grant and cost shared funding as well as gain insights into historical funding success rates.

Monitoring Of Grant Funding Pipeline

IT Works provides research administrators and their teams with full visibility of their grant funding pipeline. Here, they will be able to see the number of grant proposals that are awaiting approval, the total amounts of grant funds that are pending and those that have been awarded, and the number of active grants that are about to end. In addition, grant funding pipeline visibility and tracking in IT Works is flexible which means users are given the opportunity to make inquiries about their great funding pipeline in numerous ways. For instance, they can determine how much grant funds are pending or awarded based on sponsor, principal investigator, or organizational unit.

Track Sponsor Reporting Deadlines And Other Important Dates

IT Works can remind users on all important dates as they manage pre and post-award processes. Whether they need to submit proposals, progress reports, or financial reports, attend meetings and events, or make phone calls; the software ensures that they are able to adhere to the schedules set for those activities. Through the aid of its email alerts, reports, and dashboard, they are informed of due dates, enabling them to complete their tasks on time.  

Electronic Filing Of Multiple Document Types

Document management and storage is another innovative feature available in IT Works Management Software. With this feature, users can electronically or digitally store multiple types of documents like original copies of proposals, notices of awards, funding authority notifications, budget forms, routing sheets, and agency progress and financial reports; and organize them according to the proposal or grant they belong to. If they need to retrieve any of the document, they will be able to do that easily.

Compliance Tracking

IT Works comes with a compliance management functionality which can be applied for monitoring compliance with requirements and regulations being implemented by the institution itself or its sponsors. This functionality supports sponsored research and internally-funded research.

Research Space Management

Research space management is a unique feature included in IT Works. This feature is very useful for calculating, tracking, and reporting costs that are incurred for utilizing facilities, laboratories, conference rooms, offices, and other spaces where research projects are being conducted. Users can associate research spaces with grants and come up with space utilization reports.

Manage Research Publications

Because IT Works is primarily built for organizations, institutions, and teams that are conducting or managing research, the software offers a functionality that enables users to manage the publication of their research. The software permits them to link research publications with the scientists who conducted the research, the projects that received grant funding, and the agencies that sponsored the research projects.

Effort Certification Software Integration

The grant management software solution can be integrated with the other solutions developed by IT Works, Inc. (currently known as Cayuse LLC). For example, IT Works, Inc. features an automated system designed to streamline the process of certifying the time and effort of the scientists, employees, faculty members, and staff who are working on the sponsored research project. This system is called IT Works Effort Certification Software.

As IT Works integrates with the effort certification solution, users can transmit committed effort data from the grant management software to the effort certification solution. As a result, they will be able to check whether the actual effort data is consistent with the committed effort data as well as determine what percentage of the committed effort has already been paid.

Transmit Grant And Financial Data To IT Works Grant Accounting Software

IT Works can also deliver grant, financial, and budget information to IT Works’ grant accounting software. This software can handle personnel cost forecasting, general ledger transaction information tracking, indirect cost calculation, and budget management for grants and research funds. Through this integration, users will be able to perform financial monitoring and management without the need to do redundant data entries.

Overview of IT Works Features

  • Essential Information is At Your Fingertips
  • Grant Management Software Reporting Options
  • Powerful Criteria Selection System
  • Pre-defined Report Formats
  • Easy to read Dashboard Charts
  • Grant Funding Pipeline Management and Reporting
  • Committed Effort
  • Agency Reporting and Milestone Deadline Management and Reports
  • Document Management and Storage
  • Compliance Tracking
  • Research Space Management
  • Research Publication Tracking and Management
  • Integration with IT Works Error Certification and Grant Accounting Solutions

IT Works Position In Our Categories

Knowing that businesses have their own business wants, it is only practical they abstain from buying a one-size-fits-all, ”best” software solution. At any rate, it would be futile to discover such an app even among well-known software products. The logical step to do is to set down the various vital factors which necessitate deliberation like essential features, plans, skill capability of staff members, business size, etc. The second step is, you must do the research exhaustively. Have a look at some IT Works analyses and check out the other software programs in your shortlist more closely. Such comprehensive research ensures you stay away from poorly fit apps and choose the one which has all the aspects you require business requires to be successful.

Position of IT Works in our main categories:

TOP 50

IT Works is one of the top 50 Grant Management Software products

If you are considering IT Works it could also be a good idea to investigate other subcategories of Grant Management Software listed in our base of B2B software reviews.

There are popular and widely used applications in each software group. But are they automatically the best fit for your organization’s specific wants? A trendy software product may have thousands of customers, but does it offer what you need? For this reason, do not blindly spend on popular systems. Read at least a few IT Works Grant Management Software reviews and mull over the elements that you wish to have in the software such as the fees, main functionality, available integrations etc. Then, select a few apps that fit your needs. Try out the free trials of these products, read online opinions, get information from the maker, and do your research systematically. This profound homework is sure to help you choose the finest software application for your organization’s special wants.

How Much Does IT Works Cost?

IT Works Pricing Plans:

Free Trial

Quote-based Plan

Contact vendor

IT Works’ SMB and enterprise pricing plan information is available only upon request. Please contact the company for details, and get your quote.

User Satisfaction

Positive Social Media Mentions 26
Negative Social Media Mentions 1

We realize that when you make a decision to buy Grant Management Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and IT Works reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with IT Works. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.


Technical details

Devices Supported

  • Windows
  • Linux
  • Mac
  • Web-based


  • Cloud Hosted

Language Support

  • English

Pricing Model

  • Quote-based

Customer Types

  • Small Business
  • Large Enterprises
  • Medium Business

What Support Does This Vendor Offer?

  • email
  • phone
  • live support
  • training
  • tickets

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What are IT Works pricing details?

IT Works Pricing Plans:

Free Trial

Quote-based Plan

Contact vendor

IT Works’ SMB and enterprise pricing plan information is available only upon request. Please contact the company for details, and get your quote.

What integrations are available for IT Works?

IT Works integrates with the other modules or solutions that comprise the IT Works software suite which includes IT Works Effort Certification Software and IT Work Grant Accounting Software.


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Reviewed By Louie Andre
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