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ShareDocs Enterpriser Review

ShareDocs Enterpriser
Our score: 8.0 User satisfaction: N/A

What is ShareDocs Enterpriser?

ShareDocs Enterpriser is a comprehensive and highly secure document management solution that offers individuals, businesses, and organizations with a very modern and centralized document repository equipped with tools to enable the capture, sharing, maintenance, and management of official documents such as contracts, affidavits, memorandums, drafts, and more.

ShareDocs Enterprises promises smooth and hassle-free set-up and implementation and boasts of full data security. Its data protection measures include the use of HTTPS protocol, document auto-encryption, and authenticated user logins using active directory among others. Its customizable architecture enables users to tailor solutions that fit their specific needs and requirements, resulting in faster and more precise workflows and records management.

Overview of ShareDocs Enterpriser Benefits

Highly Advanced Workflows

ShareDocs Enterpriser helps you graduate from paper-based document management practices and ushers your company into a more modern, faster, and highly advanced way of managing your documents. With this software, you can create and implement your own set of rules for your workflows, approvals, validations and more. Once the rules are set, all your document management processes will be working smoothly with little human intervention as possible, freeing you and your team from mundane and repetitive tasks so you can concentrate on other pressing matters.

Tight Document Security Measures

Official business documents contain critical and confidential information and ShareDocs Enterpriser gives you all the protection you need to ensure that your documents remain safe and secure from unauthorized parties, hackers, and leaks. With a simpler user management functionality, it is easy for you to see who has accessed what documents, at what time, and with what device. This allows for a simple yet very precise audit trail.

You can authenticate user logins with existing Active Directory as well as embed watermarks into PDFs to cite ownership of documents. For added data protection, documents stored within the system are automatically encrypted. Communication is secure using HTTPS protocol.

Powerful Automation

Gone are the days where you and your team have to manually create documents. With ShareDocs Enterprises, generating documents and capturing data from existing documents are all accomplished with just a few clicks. Powerful OCR technology allows you to capture entries from paper-based documents without having to enter the details into the system by hand.

Overview of ShareDocs Enterpriser Features

  • 100% Document Security
  • 256-bit Encryption of Documents
  • Web-based access from any browser and any device
  • Restricted folder access
  • Access restriction based on document category
  • Auto-linking of multiple documents to one record
  • Built-in workflow management
  • Email notifications for workflow management
  • Document-level reminders setting
  • Restriction on download and printing of documents
  • Mandatory watermark insertion for higher document security
  • Document version control
  • Built-in OCR tool and full text search
  • LDAP integration
  • Audit trail
  • Universal file viewer to facilitate viewing of all kinds of document types (exception: proprietary software like Corel Draw)

What Problems Will ShareDocs Enterpriser Solve?

Scenario 1: When organizations require an enterprise-level solution to bring every document, every vertical and every horizontal of the organization on a common platform.

ShareDocs Enterpriser has been created in a manner where multiple folders and subfolders can be created and access rights can be provided depending upon the designation, function, and profile of an employee. Rights can be managed at a macro-level as well as on a micro-level. Also, document access is also dependent on document types. Hence, it becomes easy to demarcate who gets access to what kind of document.

Scenario 2: When specific departments require a small-scale document management solution to store only their documents or run their processes.

ShareDocs Enterpriser has been developed in a manner that suits both huge demands as well as smaller ones. It has a scalable model that can be downsized as per requirement. In case of some customers, only one specific department required an application that would have a built-in workflow and the documents generated would be stored in a common repository, e.g. legal departments/finance departments belonging to a huge organization.

These organizations or rather departments/employees from these organizations have access to ultra-modern business software which seems futile before the specific requirement that they have: like a legal document review process or a vendor invoice approval.

In such cases, ShareDocs Enterpriser with its flexible and easy-to-configure built-in workflow module comes to the rescue. Workflows are created as per the department’s requirement and documents are finally uploaded only after the approval process is complete. Over a period of time, this platform becomes an online repository for all these important and confidential documents.

Scenario 3: When a huge amount of consolidated data is required to be accessed on a regular basis.

This requirement usually arises within HR departments of huge corporations. HR managers have a bulk of employee documents at their desk but they cannot figure which document is lying where and if every employee has submitted all the documents that they are expected to. End of the day, any missing document can bring the HR manager under a scanner from the compliance department.

ShareDocs Enterpriser has a unique feature called ‘Document Sets’ where all related documents get automatically linked to one record. Example, auto-linking of all employee documents to the employee code. This not just helps to find all documents of one employee in one place but also helps to track documents that have not been submitted. The virtual set (document set) that is created also comes with master information about an employee that can be used for several official purposes and help to save time.

Awards & Quality Certificates

This certificate is granted to products that offer especially good user experience. We evaluate how easy it is to start using the product and how well-designed its interface and features are to facilitate the work process.
An award given to products that have recently entered the market but are already becoming very popular

ShareDocs Enterpriser Position In Our Categories

Because companies have their own business-related requirements, it is only wise that they steer clear of purchasing a one-size-fits-all, ideal software. Still, it is nearly futile to try to stumble on such application even among sought-after software solutions.
The practical step to do would be to set down the numerous significant functions that need investigation like crucial features, price terms, skill ability of the employees, organizational size, etc. After which, you should conduct your research exhaustively. Read some ShareDocs Enterpriser analyses and check out each of the software systems in your list more closely. Such all-encompassing research guarantees you drop poorly fit applications and pay for the one which meets all the function your company requires.

Position of ShareDocs Enterpriser in our main categories:

TOP 500

ShareDocs Enterpriser is one of the top 500 Collaboration Software products

ShareDocs Enterpriser is also listed in the following subcategories:

Every company has different needs and requires a software that can be customized for their size, type of staff members and clients, and the specific industry they are in. For these reasons, no system can proffer perfect tools off-the-shelf. When you look for a software app, first be sure what you want it for. Read some ShareDocs Enterpriser Document Management Software reviews and ask yourself do you need basic features or do you need sophisticated functionality? Are there any industry-specific functionalities that you are seeking? Obtain the answers to these queries to assist your search. There are lots of factors that you need to mull over and these include your finances, specific business requirements, your company size, integration needs etc. Take your time, check out a few free trials, and finally choose the platform that presents all that you need to boost your company competence and productivity.

How Much Does ShareDocs Enterpriser Cost?

ShareDocs Enterpriser Pricing Plans:

Free Trial

Quote-based Plan

Contact vendor

Contact ShareDocs Enterpriser for more information on their basic and enterprise pricing packages. You can also submit a request for a demo to see if the software is a perfect fit for your business.

User Satisfaction

Positive Social Media Mentions 0
Negative Social Media Mentions 0

We realize that when you make a decision to buy Document Management Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and ShareDocs Enterpriser reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with ShareDocs Enterpriser. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.

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Technical details

Devices Supported

  • Windows
  • Linux
  • Android
  • iPhone/iPad
  • Mac
  • Web-based

Deployment

  • Cloud Hosted

Language Support

  • English

Pricing Model

  • Quote-based

Customer Types

  • Small Business
  • Large Enterprises
  • Medium Business

What Support Does This Vendor Offer?

  • email
  • phone
  • live support
  • training
  • tickets

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What are ShareDocs Enterpriser pricing details?

ShareDocs Enterpriser Pricing Plans:

Free Trial

Quote-based Plan

Contact vendor

Contact ShareDocs Enterpriser for more information on their basic and enterprise pricing packages. You can also submit a request for a demo to see if the software is a perfect fit for your business.

What integrations are available for ShareDocs Enterpriser?

ShareDocs Enterpriser can integrate with other application software by way of API keys. The integration depends upon the touch points between the existing software and ShareDocs Enterpriser.

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Reviewed By Jenny Chang
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