Emburse Tallie Review

Capture And Generate Expenses Dynamically

Capturing and generating expenses using Tallie is dynamic. As an automated expense report software solution, Tallie replaces manual methods of capturing expense data and creating expenses. For example, the software enables users to take pictures of receipts through the aid of its mobile application, upload receipt photos saved in their mobile phones, or forward receipts to Tallie as HTML documents or email attachments. They can also move receipt photos to the software by simply doing a simple drag-and-drop via their web browser. Given all these options, they no longer need to compile receipts and manually collect expense data.

Another dynamic expense capturing and generation feature included in Tallie is the capability to calculate and record mileage. This feature is very useful in instances when users need to claim tax relief and reimbursement for the expenses they incurred for company, business, or work-related trips they made using their own vehicles. Tallie’s mobile app has a functionality that enables them to automatically record mileage by just touching two buttons – start and stop. Automatic mileage calculation can be triggered by entering the exact departure and destination locations into the web browser as well. In addition, the software produces a mileage map where users can view information about departure and destination. They can submit this map as part of their documentation when they are generating export reports and going through the expense review process.

A Smart And Automated Way To Manage Credit Card Transactions And Expenses

Tallie offers features that transform how users handle credit card transactions and expenses. It comes with a credit card import feature that lets them instantly pull in information from thousands of banks that are connected to the software, streamlining the importation of corporate or personal credit card information which includes merchant, credit card transaction date, and amount and eliminating the need to do time-consuming data entry tasks.

The expense report software, furthermore, leverages the power of algorithms so it can intelligently categorize credit card transactions. What’s really astonishing about this is that Tallie categorizes credit card transactions depending on the actual behavior of users. For example, the software, through the aid of its algorithms, learns the merchants users are often using and the expense categories they are creating and applying most of the time. Another credit card transaction and expense management feature is the ability to easily check expense reports against credit card statements, which simplifies reconciliation workflows.

Set And Enforce Expense Controls Through The Aid Of A Policy Rules Engine

Tallie enables users to set up and enforce expense controls to minimize risks and improve compliance. The software is built with an expense policy rules engine that makes it possible for users to create rules that specify the requirements employees need to meet and adhere into. Expense rules can be formed based on the type of project employees are involved with, the type of expense category their expenses fall under, and other factors. They can also set and impose limits and thresholds for each expense category and depending on whether an expense is billable or not. Tallie generates alerts when a particular expense violates an expense policy or rule.

Identify And Track Duplicate Expenses

The expense report software allows users to immediately spot duplicate expenses. These are expenses that have the same amount, incurred for the same transaction, and sometimes recorded on the same date. Although some duplicate expenses may be considered as legitimate or authorized expenses, users should keep track of them, as they can be the consequence of an honest mistake or a fraudulent behavior and activity. Tallie automatically identifies duplicate expenses, and they are flagged so users are alerted and can find out the real reason why such expenses were recorded.

Flexible Expense Coding And Categorization

One of the great features offered by Tallie is expense coding. But what is expense coding, anyway? This is actually a method by which codes in the form of numeric characters are assigned to individual expenses. Expense coding is being applied so that expenses are easily categorized or classified. The export report software permits users to apply an expense coding that is tailored to their own General Ledger. Moreover, expense coding using Tallie is flexible because it enables them to code and categorize expenses based on expense accounts or product and service line items, making mapping of expenses seamless and enhancing the execution of project-based accounting.

Multi-Layered Expense Approval Process

Tallie allows the creation and configuration of expense approval workflows that are flexible enough to adapt to users’ unique needs and requirements. They can set up an expense approval process that involves multiple reviewers and approvers, controls, and routing options; forming multi-layered approval chains. For example, expenses can be routed to specific approvers depending on their amounts, such as if they go beyond a certain spend threshold or limit. If users want to route expenses according to the projects they belong to, that is made possible, too. In the event that expense reports need to be reviewed by separate approvers, employees don’t have to manually separate their expense reports based on the approvers. This is because Tallie automatically divides their reports into smaller parts wherein each part is routed to the designated approver as needed.

Integrates And Synchronizes With Other Systems

Tallie can be integrated with various accounting programs, bill pay systems, and ERP tools such as Intacct, QuickBooks Online, QuickBooks Desktop, Xero, Bill.com, SAP, Oracle, and Microsoft Dynamics. Tallie’s integration feature provides an activity-based synchronization capability. This means when users modify or update a data that resides in a system which is integrated with Tallie, the change or update they made will reflect on Tallie where the same data is found. This activity-based synchronization capability is bi-directional, which simply means it works both ways. So, when a change is made to the data stored in Tallie, the other system will be updated accordingly.