XpenseCo Review

Automated Travel & Expense Management

XpenseCo automates how various corporate users manage travel and expenses, such as chief financial officers, travel administrators, HR managers, accountants, and employees. For instance, employees can immediately access and verify all the essential information they need when making travel requests. This includes the company’s travel policies and budget availability and utilization.

The software permits you to automatically route employees’ expense reports to the right persons based on certain conditions, like approval hierarchy, spending policy, and expense amount. Your finance and accounting teams can validate employees’ travel reimbursements by instantly matching digital receipts with invoices from airlines and hotels.

Travel Cost Optimization

XpenseCo helps you reduce the amount of money your company and employees are spending on business trips. It has a travel booking portal that integrates with various GDS (global distribution system) and LCC (low-cost carrier) systems. As a result, users can access real-time rate data from airline and hotel companies globally and locally. They’ll be able to find and book cheaper flight and hotel deals directly through XpenseCo without asking assistance from travel agents.

Claiming input tax credits on GST-eligible travel, airline, and hotel expenses is a breeze as well. When employees book flights and hotels online, XpenseCo transmits your company’s GST details to the respective providers or suppliers. Likewise, you can collect booking, invoice, and GST credit data from the airline and hotel companies and integrate it into your own ERP software. This way, you can easily reconcile transactions, file GST tax returns, and get tax refunds or deductions.

Mobile Application

With XpenseCo’s mobile app for Android and iOS, users can manage corporate travels and expenses safely and conveniently on the go. Designed using the Microsoft PowerApps platform, the app enables employees to generate expense reports by capturing images of paper receipts using their phone’s camera.

They can file reimbursement claims for travel and non-travel expenses that can be automatically linked with the appropriate expense requests, cash advances, and digital receipts. Managers can also access dashboards and reports from the mobile app to gain unified insights about expenses, travel bookings, user behaviors, and other information.

Integrations

XpenseCo integrates with Company ERP and HR solutions so you can sync all financial data and personal information and ensure they are up-to-date.

As an end-to-end solution that brings time and cost savings to your business, it eliminates manual follow-ups on approvals. The system generates automated alerts for the requestor and approvals and gives auto-notifications to the users about the limit and company policy.
The Finance team gets complete visibility of all the bookings made against each travel request to manage budgets accordingly.

Transparency

Users will get live rates from the airlines and hotels with no travel agents required for the bookings. All Financial information is sent to company ERP directly. Meanwhile, the company will get GST inputs as well for all the business travels.