Mobilexpense Review

Travel Planning And Management

Mobilexpense combines travel management and expense management into a single system. That is why the software solution covers both the administrative and financial aspects of the company, business, or work-related trips. Let us first tackle some of the travel management features of the software solution. Mobilexpense enables users to set up a workflow through which all travel requests can be closely reviewed and properly approved.

This way, they will be able to ensure that all travels and trips being requested by their employees don’t violate the specific travel policies and rules implemented by their company or business. The solution has a straightforward user interface where employees can easily make travel requests, encompassing entering travel data, allocating travel budget, and submitting travel requests.

Captures Travel Expense Data Using Optical Character Recognition

The travel and expense management software solution automates how users track and report travel expenses. For instance, Mobilexpense permits them to automatically calculate how much allowances they need for their work-related trips on a daily basis. When it comes to travel expense reporting, the software solution uses OCR or Optical Character Recognition technology to capture information from receipts or invoices. As a result, they no longer have to compile and keep paper documents whenever they are submitting travel expense reports, making Mobilexpense a truly paperless tool.

Calculate Mileage To Claim  Reimbursement And Tax Relief

Mobilexpense also integrates with Google Maps. This integration allows users to calculate the total distance they traveled during a work-related trip using their own vehicle, which is measured in miles and the associated costs. Therefore, this feature makes it easy for them to claim a reimbursement of the costs which is free of tax.

Set Up Deputy Accounts And Let Your Expense Approval Workflow Run Continuously

The travel and expense management software solution provides an expense approval feature that enables users to set up deputy accounts and give authority to individuals to review travel expense reports on their behalf. As a result, their expense approval workflow will keep going on even if they are not currently available to review the expense reports submitted by their employees.

Customizations That Improve Compliance

Mobilexpense offers customization features that allow users to configure the software solution so it can adapt to the specific needs and requirements of their organization and make sure that compliance with various policies and regulations is achieved. For instance, the software solution permits them to set up their own workflows for approving expenses and applying spend controls so that everyone remains compliant with their internal travel policies.

Mobilexpense also helps them ensure adherence to policies and regulations that are implemented in various jurisdictions and states, which include those ones that have something to do with taxes, allowances, mileage, reporting, and security. The other customization features present in Mobilexpense are the capability to set up and handle different entities from countries or branches within the software solution, configure expense reporting based on department or project, and grant access permissions and send automated notifications to specific user groups.

Integration With Multiple Systems

One of the key features of Mobilexpense is integration. It can actually work with many third-party systems and applications like ERP, accounting, payroll, and single sign-on solutions as well as with credit card providers. This helps users streamline payment management, prevent tax issues, eliminate the hassle of authentication, and facilitate credit card reconciliations.  

Procurement teams can also benefit from Mobilexpense’s integration feature. The software solution supports integration with various travel agencies and travel booking tools. As a result, they will be able to get access to travel deals that are in line with their travel policies and goals, and at the same time, speed up procurement processes.

Multi-Platform Reporting And Analytics

With Mobilexpense, owners, managers, and supervisors can gain insights into travel activities and expenses from any device wherever they are. Thus, it enables multi-platform reporting and analytics, giving them easy access to whatever essential data they need. They can check actual travel spending against their planned travel budgets. So, if they want to adjust travel budgets or cut costs on business trips, they can do that on the fly.