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YArooms Review

YArooms
Our score: 8.8 User satisfaction: 96%

What is YArooms?

YArooms is a room booking solution ideal for schools, hospitals, shared offices and organizations that are looking for an easy and robust way of managing their facilities and resources. It allows concerned parties to easily see a room’s availability, check the upcoming meetings and instantly book it.

The platform also ensures that no booking conflicts will occur. It checks the availability of rooms, people, and resources during the booking process. It even considers time zone differences, which makes it great for remote booking.

Moreover, users are grouped into categories such as regular, room owner, supervisor, etc. in order to filter the people who can view and use certain facilities. There’s also a number of useful information that can be accessed from the system via its reporting section. Here, every transaction within the system can be viewed and downloaded into reports.

YArooms is capable of smoothly integrating with a few external applications. This includes Outlook, Google calendar, LDAP, iCal, and more.

Every account in YArooms comes with its Door App which can be installed on iPad, Android tablet, IAdea’s Signboard and Kindle Fire. The devices can be mounted on the door of the conference rooms and will serve as extensions of the system. This tool is equipped with all the necessary features to facilitate booking, viewing of availability, checking-in and more.

YArooms is available in various packages and plans. There’s a convenient Pay as You Go package where you only pay for every meeting held, giving you more control over your budget. The monthly plan starts at $35/month for 10 users. There’s an enterprise solution as well for a more customized package.

Overview of YArooms Benefits

YArooms makes room booking management easy, secure and convenient through the following features:

No Booking Conflicts

YArooms will ensure that no resources, people or rooms are double-booked. Any instance of booking conflict will be prompted to concerned parties so that they can resolve it either by removing the meeting or changing the room or time.

The system would also see to it that people won’t be invited to meetings that will conflict with their lined-up schedule. If users chose to attend multiple overlapping meetings, however, they can do so as long as they set their attendance response to pending.

Same situation with resources since they won’t even be available for selection when they’re already booked for the currently selected interval. You can also register resources as shared services so that they can be used in multiple rooms at the same time.

Door App

You can install a YArooms Door app to your mobile devices (iPad, Android tablet, IAdea’s Signboard, and Kindle Fire) which you can then place on the door of a room. This allows users to check the status of the room, check-in, or book right from the tablet. This tool can be downloaded from the App Store, Google Play or you can ask the vendor for the latest .apk file to use.

Granular User Control

Account admins have full control over the viewing and booking privileges that their users have. They can also group them according to various classes: regular, supervisor, external users, etc. Moreover, you can assign a number of people to oversee the task of approving the booking request.

Robust Integrations

YArooms is capable of smoothly integrating with a number of apps that extend its functionalities in different ways. For instance, the Outlook plugin enables booking right from users’ Outlook account, and all the options offered by the browser version of the app is available as well.

Furthermore, the platform integrates with other applications whose credentials they can use to log in, saving users a lot of time and effort to remember their usernames and passwords. This includes LDAP, SAML 2.0, and Google SSO.

Useful Metrics

YArooms provides a centralized repository where all necessary information can be found. This is an advanced reporting feature for the management who want to obtain useful metrics such as the cost or income report. This can also be used for detecting usage patterns, identifying poorly-used spaces, and more. Every activity in the platform can be monitored as well and you’re able to select which report to generate and download.

Secure and Easy-to-use

YArooms sports a great balance of usability and security. This means that the booking system is easy to access and use. However, it takes no toll on the system’s security as it safeguards all your data all the time through various means such as SSL encryption.

Overview of YArooms Features

  • YArooms Door App
  • Quick booking
  • Advanced reporting tool
  • iCal export and feeds
  • Granular user control
  • Support for Google SSO, LDAP, and SAML 2.0
  • Outlook plugin
  • Time zone checking
  • Room availability at a glance
  • Customization and branding

What Problems Will YArooms Solve?

Problem #1: Managing which university facilities are available for students and for faculty could be messy.

Solution: A university has a number of facilities available for students and faculty alike but does not want everybody to be able to book any type of room. By using the approval system, administrators can create different user groups that will have different levels of permission regarding the rooms. Classrooms can be just viewed by everybody, in order to keep track of classes, and can be booked only by faculty members/department heads for seminars, labs or other types of scholastic activities. Other types of facilities, such as study rooms, desks, rehearsal halls or anything similar can be made available for booking by the students either on a first-come-first-served basis or after approval is granted for a person in charge of those specific rooms. Administrative rooms do not concern the students at all and therefore they can be removed completely from the schedule of this particular user group, in order to keep their calendars streamlined and avoid any type of confusion.

Problem #2: Spacious co-working rooms could cause booking conflicts

Solution: In addition to many booths that can be booked by the hour, a co-working space has multiple rooms that can be booked either as a whole or as a section partitioned off from the rest of the space. This can be easily achieved with the Compound rooms feature that lets administrators set them up divided however they like. This will make sure that the larger space can never be booked if a smaller section is in use, at the same time allowing multiple sections of the same room to be booked simultaneously by different people. If the room as a whole is booked, then the smaller unit will become unavailable during that interval. This allows co-working spaces a higher level of control, as they can assign different costs/income per each unit as well as the larger space.

Problem #3: Attendee collision, double bookings, and uncertainty of which room to go cause doctors and patients to lose precious time in hospitals.

Solution: When it comes to health, it is important not to waste any precious time by having to scroll through different appointments trying to decide which one should take priority over another. If a doctor can provide consultations in multiple rooms, they should be able to streamline their agenda without having to wonder if their presence has been requested somewhere else during that interval. That is why attendee collision can be just as important as avoiding double bookings of the same room, because it relieves the pressure from the doctor or any other type of specialist, allowing them to fully concentrate on the task and the patient at hand. Furthermore, by using the door signage app, they will never be in doubt regarding the actual room they have to go to, as this information will always be available to them at the door.

YArooms Position In Our Categories

Because businesses have special business wants, it is only reasonable that they abstain from picking an all-encompassing, ideal business program. Nevertheless, it is difficult to stumble on such application even among popular software systems. The rational thing to do should be to write the different important functions which demand inspection like key features, budget, skill capability of staff, organizational size, etc. Next, you should follow through your product research through and through. Go over some of these YArooms evaluations and look into each of the software programs in your shortlist more closely. Such well-rounded product research can make sure you steer clear of unfit applications and select the system which provides all the benefits you require business requires for optimal results.

Position of YArooms in our main categories:

TOP 10

YArooms is one of the top 10 Online Booking Software products

If you are interested in YArooms it might also be sensible to analyze other subcategories of Online Booking Software listed in our database of B2B software reviews.

Each company has different needs and requires a software that can be customized for their size, type of workers and customers, and the particular industry they are in. For these reasons, no system can provide perfect features off-the-shelf. When you look for a software system, first be sure what you need it for. Read some YArooms Online Booking Software reviews and ask yourself do you need basic features or do you require advanced functionality? Are there any industry-specific tools that you are seeking? Find the answers to these queries to assist your search. There are multiple aspects that you need to consider and these include your finances, particular business needs, your organization size, integration requirements etc. Take your time, try out a few free trials, and finally zero in on the platform that provides all that you need to boost your company competence and productivity.

How Much Does YArooms Cost?

YArooms Pricing Plans:

Free Trial

Pay As You Go

$0.35 / meeting

Starter Plan

$35 / month

Office Plan

$69 / month

Corporate Plan

$189 / month

Enterprise Solution

Quote-based

Each package features unlimited rooms, equipment, and locations.

Pay As You Go – $0.35 / meeting (min $5 per month)

  • 500 users

 Starter Plan – $35 / month

  • 10 users

Office Plan – $69 / month

  • 100 users

Corporate Plan – $189 / month

  • 500 users

Enterprise Solution – Quote-based

  • Dedicated server
  • Local installation
  • Custom development
  • Scalable infrastructure

User Satisfaction

Positive Social Media Mentions 45
Negative Social Media Mentions 2

We realize that when you make a decision to buy Online Booking Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and YArooms reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with YArooms. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.

Video

Technical details

Devices Supported

  • Android
  • iPhone/iPad
  • Web-based

Deployment

  • Cloud Hosted
  • Open API

Language Support

  • English

Pricing Model

  • Annual Subscription
  • Quote-based

Customer Types

  • Small Business
  • Large Enterprises
  • Medium Business
  • Freelancers

What Support Does This Vendor Offer?

  • email
  • phone
  • live support
  • training
  • tickets

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What are YArooms pricing details?

YArooms Pricing Plans:

Free Trial

Pay As You Go

$0.35 / meeting

Starter Plan

$35 / month

Office Plan

$69 / month

Corporate Plan

$189 / month

Enterprise Solution

Quote-based

Each package features unlimited rooms, equipment, and locations.

Pay As You Go – $0.35 / meeting (min $5 per month)

  • 500 users

 Starter Plan – $35 / month

  • 10 users

Office Plan – $69 / month

  • 100 users

Corporate Plan – $189 / month

  • 500 users

Enterprise Solution – Quote-based

  • Dedicated server
  • Local installation
  • Custom development
  • Scalable infrastructure

What integrations are available for YArooms?

  • Outlook plugin
  • LDAP
  • SAML 2.0
  • Google SSO
  • iCal integration with Google Calendar, Office 365, Microsoft Outlook and Mac Calendar
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Reviewed By Louie Andre
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