InStaff Review

Our score: 8.0 User satisfaction: 100%

What is InStaff?

InStaff is an online pay stub distribution and employee self-service portal add-on that seamlessly syncs with any existing payroll software, including QuickBooks Payroll Online, QuickBooks Desktop Payroll, and Sage Payroll.

This payroll solution eliminates the manual process of printing, folding, and stuffing envelopes every pay period, saving companies and organizations precious time and money. There is no need to email pay stubs to employees as InStaff provides employees with a secure portal where they can view their pay stubs as well as tax forms from anywhere and anytime using their own devices.

InStaff digitizes the way companies and organizations share pay stubs with their employees, effectively replacing the need for printers, papers, and envelopes with just a few clicks.

Overview of InStaff Benefits

InStaff provides you with a payroll add-on that saves you time and money by digitizing the way you create and share pay stubs with your employees. When payroll period comes, most companies are still printing and folding pay stubs and stuffing them to envelopes, which are then delivered by hand. These traditional practices cost you money as paper, ink, and envelopes do represent a piece of your budget. More importantly, doing all these manually and then sending the pay stubs to your employee cost you time, a precious resource that you could have channeled elsewhere.

Other companies are now emailing pay stubs to their employees. But email systems can be hacked and all sensitive financial information of your company and your employees are vulnerable to hackers and other unauthorized parties. On top of that, you still spend time creating emails and ensuring that they are sent to the right recipients. A missent pay stub means someone can read other financial details by accident.

With InStaff, you provide your employees with a secure employee portal where they can view their pay stubs with ease and speed. No need to print and deliver pay stubs, thus saving you time and money. Your employees can only access their own pay stubs, so you don’t have to worry about misplaced or missent pay stubs anymore.

Overview of InStaff Features

  • Employee Self Service Portals
  • Modular Functionality
  • Alert and Notifications
  • Secure Access
  • Integrations with Sage and QuickBooks ERP and Payroll Systems

What Problems Will InStaff Solve?

1) A company’s payroll system does not offer employee self-service. Payroll/HR has to print paystubs or email pay stubs to employees one-by-one.

The company can generate a single paystub batch in PDF format, and upload that to InStaff. InStaff then takes care of delivering the paystubs to each employee electronically via the portal. Companies have gone from spending 5 hours each pay run delivering paystubs to each employee, to just 5 minutes with InStaff.

2) A building maintenance company wants employees to enter their timesheets online, but has very specific requirements on what fields they need to be shown.

InStaff’s time tracking allows them to show/hide certain fields based on the department the employee is in.

3) A company wants an employee self-service portal and a few other features like announcements and an employee directory. Their payroll software has one available, but it’s a full HRMS system that costs $50k a year.

InStaff lets them have an employee self-service portal, and the 2 other features they require for a fraction of the cost.

Awards & Quality Certificates

This certificate is granted to products that offer especially good user experience. We evaluate how easy it is to start using the product and how well-designed its interface and features are to facilitate the work process.
An award given to products that have recently entered the market but are already becoming very popular

InStaff Position In Our Categories

Bearing in mind companies have distinctive business requirements, it is sensible they abstain from choosing a one-size-fits-all, ideal software. Nonetheless, it would be almost impossible to stumble on such an app even among popular software solutions. The better thing to do can be to note down the several significant factors that require investigation like crucial features, plans, skill ability of staff, company size, etc. Then, you must conduct your product research through and through. Have a look at some of these InStaff analyses and scrutinize each of the software programs in your shortlist in detail. Such detailed research ensures you take out ill-fitting applications and pay for the system which meets all the aspects you require company requires for success.

Position of InStaff in our main categories:

TOP 500

InStaff is one of the top 500 Accounting Software products

InStaff is also listed in the following subcategories:

Since each enterprise has particular business requirements, it is advisable for them to desist from searching for a one-size-fits-all ideal software solution. Needless to say, it would be useless to try to find such a system even among widely used software applications. The intelligent thing to do would be to catalog the various essential aspects that require consideration such as key features, finances, skill levels of workers, company size etc. Then, you should do your homework thoroughly. Read some InStaff Payroll Software reviews and check out each of the other solutions in your shortlist in detail. Such exhaustive groundwork can make certain you reject ill-fitting platforms and select the system that offers all the aspects you need for business success.

How Much Does InStaff Cost?

InStaff Pricing Plans:

Free Trial

Quote-based Plan

Contact vendor

Contact InStaff for more information about their basic and enterprise pricing packages. You can also submit a request for a free trial to see if the software is a perfect fit for your business.

User Satisfaction

Positive Social Media Mentions 16
Negative Social Media Mentions 0

We realize that when you make a decision to buy Payroll Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and InStaff reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with InStaff. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.

Technical details

Devices Supported

  • Windows
  • Mac
  • Web-based


  • Cloud Hosted

Language Support

  • English

Pricing Model

  • Quote-based

Customer Types

  • Small Business
  • Large Enterprises
  • Medium Business

What Support Does This Vendor Offer?

  • email
  • phone
  • live support
  • training
  • tickets

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What are InStaff pricing details?

InStaff Pricing Plans:

Free Trial

Quote-based Plan

Contact vendor

Contact InStaff for more information about their basic and enterprise pricing packages. You can also submit a request for a free trial to see if the software is a perfect fit for your business.

What integrations are available for InStaff?

InStaff integrates with the following business systems and applications:

  • Sage 300
  • Sage 100
  • QuickBooks Online
  • QuickBooks Desktop
  • Vista By Viewpoint
  • APIs

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Reviewed By Nestor Gilbert
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