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Mayan EDMS Review

Mayan EDMS
Our score: 6.7 User satisfaction: 100%

What is Mayan EDMS?

Mayan EDMS is a free, open source electronic document management system and version control solution built to assist organizations in storing, handling, and protecting one of their most important assets – documents. Mayan EDMS serves as an online storage vault that keeps documents so they won’t be lost or destroyed due to floods, fires, sabotage, fungus, or decomposition.

This mature and time-tested software solution offer features and capabilities that help users save time as they categorize and search pieces of information contained in their documents. Because Mayan EDMS is a free and open source tool, users will be able to implement document management within their organization with lower technology investment, total cost of ownership, and operational costs, as well as get into its source code and explore how the software operates. They can also integrate it with their existing infrastructure and system, giving them the same cost-efficient benefits.

Overview of Mayan EDMS Benefits

Access Current And Previous Versions Of Documents

As a version control tool, Mayan EDMS allows users to store multiple versions of the same documents. As a result, if they want to access, download, and view the current version of a document or go back to its previous versions, the system permits them to do that intuitively and effortlessly.

Optimizes Document Workflows

Mayan EDMS innovates and improves how organizations perform their existing document business workflows and processes. These processes include specific actions, activities, or steps such as archiving, publishing, approving, rejecting, submitting, and evaluating documents.

The system makes sure that users are able to determine which action, activity, or step a document is currently in. This is also called document workflow state. Users can know whether an activity related to the document is already completed or not yet and easily identify which activities or document workflow states the document can be transitioned into.

Link And Cross Reference Documents

With Mayan EDMS, documents can be linked with each other. This makes it easy for users to cross-reference documents. Linking documents is actually done automatically using document identifiers and rules that they can set.

Set And Grant Fine-Grained Permissions

The document management and version control system also delivers a fine-grained permission system. Using this system, managers and administrators can grant permissions to all the users within their organizations who are performing atomic operations.

They can define the extent of these granted permissions. For instance, others may be allowed to view and add comments to documents but prevented from deleting existing comments, while all these permissions and privileges may be granted to a selected few.

Improve Compliance Through  Document Retention Policies

Mayan EDMS also allows the creation, configuration, and enforcement of policies for document retention. These policies determine how long documents should be kept and when they should be disposed of. This way, organizations will be able to easily comply with laws and policies that are implemented by local regulatory bodies or those ones set by their own organization.

Restore Accidentally Deleted/Trashed Documents

In case a particular user has accidentally deleted a document and moved it to the trash, Mayan EDMS enables that user to restore the document. However, this capability can only be activated if the user has a permission to do so.

Easy-To-Use And Responsive User Interface

Mayan EDMS is designed with an easy-to-use and responsive user interface. Its user interface can adjust to different screen sizes and features of many devices like smartphones, tablets, laptops, and desktops. In addition, Mayan EDMS’ user interface is built with a setup panel where users can view all the functionalities of the system. They can unlock and configure each functionality based on the permission granted to them.

Self-Documenting REST API

Lastly, the document management and version control system uses a REST API which makes it possible to integrate the system with existing tools and infrastructures. This API also has a self-documenting capability.

Overview of Mayan EDMS Features

  • Document Versioning
  • Document Workflows
  • Document Linking and Referencing
  • Fine-Grained Permissions System
  • Retention Policies
  • Trash Can Support
  • Responsive Design
  • Web-Based Setup
  • REST API

Mayan EDMS Position In Our Categories

Because companies have unique business requirements, it is only sensible they avoid going for a one-size-fits-all, “perfect” software product. Just the same, it is troublesome to try to come across such a software product even among well-known software solutions.
The right thing to do can be to shortlist the numerous major aspects which merit deliberation like crucial features, costing, skill levels of staff, company size, etc. After which, you must conduct the research thoroughly. Browse through some Mayan EDMS analyses and look over the other solutions in your shortlist in detail. Such comprehensive research ensures you stay away from unfit applications and subscribe to the one which offers all the features your business requires.

Position of Mayan EDMS in our main categories:

TOP 50

Mayan EDMS is one of the top 50 Version Control Systems products

If you are considering Mayan EDMS it may also be sensible to analyze other subcategories of Version Control Systems gathered in our base of B2B software reviews.

Since each organization has specific business wants, it is sensible for them to abstain from seeking a one-size-fits-all faultless software system. Needless to say, it would be useless to try to find such a system even among widely used software platforms. The intelligent thing to do would be to catalog the various vital aspects that require consideration such as main features, budget, skill levels of workers, company size etc. Then, you should do your research thoroughly. Read some Mayan EDMS Version Control Systems reviews and look into each of the other solutions in your shortlist in detail. Such in-depth groundwork can make certain you weed out ill-fitting platforms and choose the system that provides all the elements you need for business success.

How Much Does Mayan EDMS Cost?

Mayan EDMS Pricing Plans:

Free Trial

Mayan EDMS Community Edition

Free

Mayan EDMS Professional Edition

$1,200/yr

Mayan EDMS is available in two editions, namely, Mayan EDMS Community Edition and Mayan EDMS Professional Edition. The community edition is distributed for free, while the professional edition requires an enterprise pricing fee of $1,200/yr.

If you want to buy the software at a discounted price, you can take advantage of the early adopter offering which gives you the opportunity to purchase the software at a price of $900 for the first year of your subscription. That’s 25% of the regular license fee. The professional edition includes fast release cycle, exclusive features, and priority support.

User Satisfaction

Positive Social Media Mentions 18
Negative Social Media Mentions 0

We realize that when you make a decision to buy Version Control Systems it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and Mayan EDMS reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with Mayan EDMS. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.

Video

Technical details

Devices Supported

  • Windows
  • Linux
  • Android
  • iPhone/iPad
  • Mac
  • Web-based

Deployment

  • Cloud Hosted
  • Open API

Language Support

  • English

Pricing Model

  • Free
  • Annual Subscription

Customer Types

  • Small Business
  • Large Enterprises
  • Medium Business
  • Freelancers

What Support Does This Vendor Offer?

  • email
  • phone
  • live support
  • training
  • tickets

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What are Mayan EDMS pricing details?

Mayan EDMS Pricing Plans:

Free Trial

Mayan EDMS Community Edition

Free

Mayan EDMS Professional Edition

$1,200/yr

Mayan EDMS is available in two editions, namely, Mayan EDMS Community Edition and Mayan EDMS Professional Edition. The community edition is distributed for free, while the professional edition requires an enterprise pricing fee of $1,200/yr.

If you want to buy the software at a discounted price, you can take advantage of the early adopter offering which gives you the opportunity to purchase the software at a price of $900 for the first year of your subscription. That’s 25% of the regular license fee. The professional edition includes fast release cycle, exclusive features, and priority support.

What integrations are available for Mayan EDMS?

You can integrate Mayan EDMS with your existing infrastructure using its client-less, HTTP, and self-documenting REST API.

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Reviewed By Jenny Chang
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