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Aplos Review

Aplos
Our score: 8.4 User satisfaction: N/A

What is Aplos?

Aplos is a fund accounting tool which is built and designed to address the needs of typically small and medium-sized nonprofit organizations and churches. The nonprofit accounting software, which is available as a stand alone program or as a part of Aplos’ integrated suite which includes its online donation, donation management, and church management software, aims to offer a  multi-fund friendly solution that allows users to view and track their financial data and transactions both in high level and granular.

Described as a simple and effective accounting tool which is also used by CPAs and bookkeepers who would like to access multiple books of different organizations, Aplos has the capabilities to provide accounting information, track cash flows, generate thorough reports on income, expenses, assets and liabilities; and help nonprofit organizations and churches  manage their budget by enabling them to apply  financial forecasting. Its effective reporting functionality aids user to quickly prepare and complete the Annual Form 990.

Overview of Aplos Benefits

A distinguishable feature of Aplos as an online accounting software for nonprofits is that it provides users the ability to create a chart of accounts that are customizable. Chart of accounts is  used to systematically record transactions and pull up financial and accounting reports. Aplos allows users to set up the different types of accounts which include asset, liability, income, expenses, and equity. For instance, if they would like to track and record how much money  they are getting and what transactions are generating such amount, they could set up an income account for contributions, grants, CD sales, or book sales. When it comes to expenses, they would be able to create an account  to manage salaries, wages, subscriptions, online event postings, or office supplies.

In creating a chart of accounts, users would be able to set up funds which include general, building, mission, and special projects. They can create more additional fund categories if they want to in order for them to determine and track their cash flow. Fund categories are important as they show the specific amount being set aside for a particular fund. Then, as they set up their accounts, they would be able to create accounts within an account group and create new account groups as well.

As an illustration, they could set up the General Income as the account group and the accounts within it are Contributions Income, Income, Missions Income, Fundraiser Donations. An account for General Income could also be included within the Contributions Income. If they would like to add another account group which could Special Projects Income, the software would also enable them to do that. Special Projects Income could be comprised of Book Sales and Special Events accounts.This feature of Aplos is very useful especially when generating and running accounting reports for nonprofits and churches as well.

Another feature of Aplos is its budget management functionality. A special component of this feature is that it enables users to set up projected values or expected amounts for each of their income and expenses accounts and their total projected value. For instance, they could input $12,000 as their projected value for their contributions income account if they are expecting to receive such amount for the current fiscal year.

After they finished accomplishing their accounts with all of their projected values, they could go back to the Budgeting section of the dashboard after transactions have been recorded and run a Budget To Actual Report. In this report, they would be able to review the Budget To Actual Income Statement that shows the total of their actual income against the total projected budget. With this feature, users would be able to create plans as they manage their finances.

Additionally, Aplos has a feature that allows users to easily track specific transactions and the amount of money involved or produced by such transactions. This feature is used to generate income statements and reports. The tags that are available are 1099 tags, custom tags, and 990 tags. If users would like to know how much money their organization is spending for their non-employee vendors, they could enable the 1099 tags.

Meanwhile, to be able to easily fill out the full Form 990 as a requirement especially for larger nonprofit organizations, 990 tags could also be enabled, in effect, when users enter the transactions, the system would help them select the applicable 990 category and generate a 990 income statement. In custom tagging, they could set up custom tags for events to determine their profitability. Custom tags are used for projects that do not actually have value as they are not accounts or funds but the purpose of applying them is only for tracking.

Overview of Aplos Features

  • Customizable Chart of Accounts
  • Budget Forecasting
  • Tag Income and Expenses
  • Custom Tags and 1099 Tags
  • 990 Reporting
  • Accounts Payable
  • Accounts Receivable
  • Bank Reconciliation
  • Asset Management
  • Donor Management
  • Activity Tracking
  • General Ledger

Aplos Position In Our Categories

Bearing in mind companies have special business needs, it is only reasonable that they avoid picking an all-in-one, ”best” software system. Nonetheless, it is nearly futile to pinpoint such a software solution even among branded software systems. The best thing to undertake would be to set down the different vital aspects that call for a inspection including important features, pricing, technical skill levels of the users, organizational size, etc. Then, you must conduct your research fully. Have a look at some Aplos reviews and scrutinize the other software systems in your list more closely. Such well-rounded product investigation can make sure you drop poorly fit software products and select the one which offers all the benefits your business requires.

Position of Aplos in our main categories:

TOP 50

Aplos is one of the top 50 Online Accounting Software products

Aplos is also listed in the following subcategories:

Organizations have diverse wants and requirements and no software platform can be ideal in such a situation. It is futile to try to find an ideal off-the-shelf software system that fulfills all your business requirements. The wise thing to do would be to adapt the application for your specific needs, worker skill levels, finances, and other aspects. For these reasons, do not rush and subscribe to well-publicized trendy applications. Though these may be widely used, they may not be the ideal fit for your particular wants. Do your research, investigate each short-listed application in detail, read a few Aplos Accounting Software reviews, contact the maker for clarifications, and finally settle for the app that offers what you want.

How Much Does Aplos Cost?

Aplos Pricing Plans:

Free Trial

Aplos Starter Plan

$25/month

Aplos Standard Plan

$40/month

Aplos Advanced Plan

$120/month

Aplos offers three enterprise pricing plans for users to choose from. Give the details a look, and select the best plan for your company:

Aplos Starter Plan – $25/month

  • Fund Accounting
  • Reporting
  • Budgeting

Aplos Standard Plan – $40/month

  • All Starter Features Plus:
  • Contributions Management
  • Manage Recurring Donations
  • Donation Tracking
  • Track Special Gifts

Aplos Advanced Plan – $120/month

  • All Standard Features Plus:
  • Custom Reporting
  • Budget By Fund
  • Project/Dept/Fundraiser Reporting
  • Automatic Recurring Transactions
  • Form 990 Reporting
  • Fixed Assets and Allocations (Optional Upgrade)

User Satisfaction

Positive Social Media Mentions 0
Negative Social Media Mentions 0

We realize that when you make a decision to buy Accounting Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and Aplos reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with Aplos. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.

Technical details

Devices Supported

  • Windows
  • Mac
  • Web-based

Deployment

  • Cloud Hosted
  • Open API

Language Support

  • English

Pricing Model

  • Monthly payment
  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business

What Support Does This Vendor Offer?

  • email
  • phone
  • live support
  • training
  • tickets

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Aplos Comparisons

Aplos user reviews

A simple tool handling complex tasks.

Read full review >
Francisco
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 14.12.2019 Company Size: 1-10 Employees Industry: Religious Institutions

A program made just for nonprofit organizations.

Read full review >
Fermin
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 18.11.2019 Company Size: Industry: Accounting

Aplos has the best support team in the industry!

Read full review >
Destiny
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 16.11.2019 Company Size: 11-50 Employees Industry: Information Technology and Services

Using this was the best decision we’ve ever made!

Read full review >
Cielo
5/5

Overall impression

4/5

Customer Support

5/5

Value for Money

4/5

Ease of Use

Published on: 05.11.2019 Company Size: 1-10 Employees Industry: Non-Profit Organization Management

Simple and efficient.

Read full review >
Aric
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 31.10.2019 Company Size: Industry: Religious Institutions

What are Aplos pricing details?

Aplos Pricing Plans:

Free Trial

Aplos Starter Plan

$25/month

Aplos Standard Plan

$40/month

Aplos Advanced Plan

$120/month

Aplos offers three enterprise pricing plans for users to choose from. Give the details a look, and select the best plan for your company:

Aplos Starter Plan – $25/month

  • Fund Accounting
  • Reporting
  • Budgeting

Aplos Standard Plan – $40/month

  • All Starter Features Plus:
  • Contributions Management
  • Manage Recurring Donations
  • Donation Tracking
  • Track Special Gifts

Aplos Advanced Plan – $120/month

  • All Standard Features Plus:
  • Custom Reporting
  • Budget By Fund
  • Project/Dept/Fundraiser Reporting
  • Automatic Recurring Transactions
  • Form 990 Reporting
  • Fixed Assets and Allocations (Optional Upgrade)

What integrations are available for Aplos?

Aplos supports the following integrations:

  • bloomerang
  • sage Payroll Services
  • Continue To Give
  • Kindful
  • DonorELF
  • Church Community Builder

Aplos average rating:

Average score
4.6/5 (14 user reviews)
5/5

Overall impression

5/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Write your own review of this product

ADD A REVIEW

The most favorable review

Rashawn

PROS: Aplos has its issues, but out of all our options (such as Quickbooks), this responds to our needs best. At the get-go, we had no problem setting it up and getting it started--it's simple and user-friendly. We've successfully saved all of our contacts here and organized our files without a hitch. They have an attentive support team who is always ready to help us out too.

CONS: Given the nature of our organization, reports are considered as our bread and butter. We need it to update our donors and the many organizations that we partner with. Unfortunately, Aplos is quite lacking in this department. Sure, it has reporting features for balancing budgets and tracking income statements, however, it does not have comparative functionalities. I had to manually set this up myself, a very tedious task to do. The budgeting feature needs to be updated too because the program does not allow me to insert notes to justify the amount. Finally, there is the email feature that automatically fires off an acknowledgment email whenever we receive a donation, but it does not update anything in our system. It's the little things that I hope the developers would consider to help make our lives easier.

Reviewed 9 months ago

Read full review >

The least favorable review

Claudie

PROS: I like that Aplos provides a lot of resources and hosts seminars to help us do better in our line of work. It's reliable and secure too. We use it for accounting and its features are the best among its competitors. To top it all off, their support team is really responsive too.

CONS: I'm not going to sugarcoat it: I have experienced a myriad of issues ever since using Aplos. Of course, their team is always ready to solve my complaints but it would be nice if they could clean up and audit the solution itself rather than wait for users to file for bugs.

Reviewed 7 months ago

Read full review >

More reviews from 14 actual users:

Sort by:

Latest
  • Latest
  • Most useful
  • Most positive
  • Most negative

A simple tool handling complex tasks.

Read full review >
Francisco
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 14.12.2019 Company Size: 1-10 Employees Industry: Religious Institutions

PROS: Aplos is indispensable in my line of work. I love it because it's reasonably priced, intuitive, and easy to learn. The support team is great too!

CONS: Whatever issues that I may have encountered in the past Aplos' team has already successfully addressed them.

What do you think about this review? Great Poor

A program made just for nonprofit organizations.

Read full review >
Fermin
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 18.11.2019 Company Size: Industry: Accounting

PROS: Finally, an accounting program that is made especially for a nonprofit organization like ours!

CONS: There are some hiccups when it comes to connecting to banks via this program.

What do you think about this review? Great Poor

Aplos has the best support team in the industry!

Read full review >
Destiny
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 16.11.2019 Company Size: 11-50 Employees Industry: Information Technology and Services

PROS: Aplos is a simple tool that serves its purpose. It can be configured and tailored according to the needs of its users. They have a solid support crew too. These guys are always at the ready to help. Sometimes, they even go out of their way to assist us with issues about the program. They're attentive and responsive--two of the qualities that I look for in a team.

CONS: I have not come across any issue that the Aplos team have not been able to solve. Whenever I hit walls, they're always willing to help me out.

What do you think about this review? Great Poor

Using this was the best decision we’ve ever made!

Read full review >
Cielo
5/5

Overall impression

4/5

Customer Support

5/5

Value for Money

4/5

Ease of Use

Published on: 05.11.2019 Company Size: 1-10 Employees Industry: Non-Profit Organization Management

PROS: Aplos deserves all of its good reviews. I love how simple and straightforward its interface is. Whatever we need concerning accounting, it has a slew of services to assist us--from charting different accounts, to managing the inflow of donations, to keeping track of information about our donors. This last one, in particular, is a lot more manageable now. We can simply search through our directory of donors with just a few clicks of a button. The reports are insightful too. It gives us a peek into our performance and lets us know which areas we can still improve on.

CONS: Nothing. We're simply on the lookout for the next update. We bet that it will be as thorough as the last one.

What do you think about this review? Great Poor

Simple and efficient.

Read full review >
Aric
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 31.10.2019 Company Size: Industry: Religious Institutions

PROS: There are two things that I love about Aplos: it's straightforward and it has a solid team available to users. I highly recommend this tool!

CONS: I don't understand why there are such big discrepancies in between subscription tiers. The differences in terms of features are not that stark and it's difficult to justify the price hikes. I also think that there are features in the higher tiers that can be considered as "basic" and should be included in the basic packages.

What do you think about this review? Great Poor

Really impressive support!

Read full review >
Phyllis
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 24.10.2019 Company Size: 1-10 Employees Industry: Real Estate

PROS: I handle the accounting of several organizations and my usual weapons of choice are Quickbooks, MS Money, and Quicken. These are the go-to tools that provide me with the best and complete support. However, when I was tasked to handle the accounting of a small non-profit organization, I decided to try out the free version for Aplos. I've heard good reviews about it and I wanted to see if it lived up to its good reputation. So I started to set it up and was pleasantly surprised to note that this went by like a breeze. What's even more pleasantly surprising is that there is an instant messaging section integrated into its dashboard. Whenever I run into an issue or hit walls, I can quickly send an instant message to the Aplos team. They're very responsive and helpful too. Cut to a year later and I'm still using this robust tool for accounting. I can even file 990s through this platform now. I love that APlos is constantly improving and responding to the times with their updates. Good job, team!

CONS: There are a lot of aspects about Aplos that take up too much time to work with. For example, it cannot update books by batch. And we still have to manage separate logins for donors and fund managers too.

What do you think about this review? Great Poor

I recommend this to everyone!

Read full review >
Sebastian
5/5

Overall impression

4/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 22.10.2019 Company Size: Industry: Non-Profit Organization Management

PROS: The best thing about Aplos is the people working behind it. They're well-versed in their line of work and are always responsive to users' needs.

CONS: The only thing that I would like to add to their already long list of features is the ability to print content directly from the program.

What do you think about this review? Great Poor

Even better than Quickbooks!

Read full review >
Claudie
4/5

Overall impression

3/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 20.10.2019 Company Size: More than 100 Employees Industry: N/A

PROS: I like that Aplos provides a lot of resources and hosts seminars to help us do better in our line of work. It's reliable and secure too. We use it for accounting and its features are the best among its competitors. To top it all off, their support team is really responsive too.

CONS: I'm not going to sugarcoat it: I have experienced a myriad of issues ever since using Aplos. Of course, their team is always ready to solve my complaints but it would be nice if they could clean up and audit the solution itself rather than wait for users to file for bugs.

What do you think about this review? Great Poor

Makes accounting less intimidating

Read full review >
Rosie
4/5

Overall impression

3/5

Customer Support

3/5

Value for Money

4/5

Ease of Use

Published on: 17.10.2019 Company Size: 1-10 Employees Industry: Non-Profit Organization Management

PROS: Aplos makes even the most complicated tasks easy. It helps me track and manage our funds without any problem. Plus, the support team is very attentive and responsive too.

CONS: Understandably, it does take a while for the developers to make updates.

What do you think about this review? Great Poor

Very useful and complete.

Read full review >
Tara
5/5

Overall impression

5/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 27.09.2019 Company Size: 1-10 Employees Industry: Accounting

PROS: We used to work with Quickbooks but we wanted to be able to take note and acknowledge donors for their contributions. With Aplos, we can do all this and more. It's easy to learn too. Just imagine: I was able to successfully introduce this to a group of older members of the organization and they've been able to learn it without any problem. The tech support is great too!

CONS: Aplos is constantly updating and changing. It would be nice if they do this in large impacts instead of incrementally.

What do you think about this review? Great Poor

Perfect for my small business.

Read full review >
Jerald
4/5

Overall impression

4/5

Customer Support

4/5

Value for Money

4/5

Ease of Use

Published on: 24.09.2019 Company Size: 1-10 Employees Industry: N/A

PROS: The best thing about this program is its service. They have a support team that's responsive and helpful.

CONS: They constantly update their system, making it necessary for me to re-learn the process regularly.

What do you think about this review? Great Poor

Just what our organization needs…

Read full review >
Rashawn
5/5

Overall impression

5/5

Customer Support

4/5

Value for Money

5/5

Ease of Use

Published on: 12.09.2019 Company Size: More than 100 Employees Industry: Non-Profit Organization Management

PROS: Aplos has its issues, but out of all our options (such as Quickbooks), this responds to our needs best. At the get-go, we had no problem setting it up and getting it started--it's simple and user-friendly. We've successfully saved all of our contacts here and organized our files without a hitch. They have an attentive support team who is always ready to help us out too.

CONS: Given the nature of our organization, reports are considered as our bread and butter. We need it to update our donors and the many organizations that we partner with. Unfortunately, Aplos is quite lacking in this department. Sure, it has reporting features for balancing budgets and tracking income statements, however, it does not have comparative functionalities. I had to manually set this up myself, a very tedious task to do. The budgeting feature needs to be updated too because the program does not allow me to insert notes to justify the amount. Finally, there is the email feature that automatically fires off an acknowledgment email whenever we receive a donation, but it does not update anything in our system. It's the little things that I hope the developers would consider to help make our lives easier.

What do you think about this review? Great Poor

Makes our lives less stressful.

Read full review >
Jayda
5/5

Overall impression

4/5

Customer Support

5/5

Value for Money

5/5

Ease of Use

Published on: 30.08.2019 Company Size: Industry: Fund-Raising

PROS: I'm glad that more and more developers are creating solutions that cater exclusively to non-profit organizations like ours. Aplos is one such solution and I'm glad that I managed to stumble upon it. It's mostly cloud-based so I know that I can access it anywhere. It also has a reliable accounting flow that helps me and my team manage our money and keep track of the incoming donations. So far, this solution has made our lives a lot more simple.

CONS: For me, Aplos answers to our needs perfectly. I have no issues with it.

What do you think about this review? Great Poor

Helps us with our accounting.

Read full review >
Cale
4/5

Overall impression

4/5

Customer Support

3/5

Value for Money

3/5

Ease of Use

Published on: 21.08.2019 Company Size: More than 100 Employees Industry: Non-Profit Organization Management

PROS: Aplos is a breath of fresh air in the industry. Working in a non-profit organization requires a lot of skills and multi-tasking roles, and I'm glad that being an accountant does not have to be my strongest point. After all, I now have Aplos to help me figure out the budget, the donation flow, etc. I like that I have the option to upgrade into a higher tier subscription too. Plus, they have a stellar team working for them. They are always ready to help and even go above and beyond their call of duty.

CONS: Aplos is not as complete as I would like it to be. There are some features, especially in the aspect of payroll management, that need more improvement.

What do you think about this review? Great Poor
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Reviewed By Louie Andre
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