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HR Software

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What is EPAY Systems?

EPAY Systems is an integrated web-based suite of modules for HR management, payroll, labor and time management, and compliance. Its human capital management solution (HCM) helps employers manage their workforce from hiring to retiring. It suits mid-sized and large enterprises looking to offload the mundane task of managing the technical aspect of their HR system. 

The key modules include Applicant Tracking, Onboarding, HR Administration, Time & Attendance, Payroll & Tax, Benefits Administration, ACA, COBRA and Performance Management. 

You can post jobs on social networks and job boards, set rules to pre-screen applicants and have a centralized location for CVs and file submissions. A tagging tool lets you shortlist and rate candidates and capture feedback. 

Qualified applicants are easily moved to onboarding inside the system. You get access to a set of digital and web forms and utilize e-signature to speed up the paperwork. The system can be automated to generate the required paperwork based on job posts. There is even an employee self-service in English and Spanish to help you offload the onboarding administrative task to new hires.

Managing employees from here is made simple and paperless. You can organize employees by pay group, set auto-generated benefit plans, manage tax filing forms and generate reports. EPAY HCM has an extensive knowledge base for labor regulations and reports so you are always in the know. 

The system also hosts a cloud-based time-tracking and timesheet feature. It adapts to different pay rules including overtime policy, union contracts, multiple pay groups and shift differentials. The time-tracking feature gives managers real-time visibility on employee work. This module also generates reports for budget, schedules and compliance.

On the other hand, benefits administration accommodates standard packages involving  COBRA, FMLA and FSA/HSA, as well as open enrollment and unique compensation plans.

The system also has custom review templates and 360 feedback to help you evaluate performance. And with integrated payroll, benefits, time and attendance in one system, you can track ACA compliance more easily and with accuracy.

Pricing is by-quote to help the vendor mix and match the right set of features for your organization. 24/7 premium support is included.

Overview of EPAY Systems Benefits

An Integrated system to manage your HR tasks

Having a suite of HCM modules means your HR tasks are consolidated, resulting in a seamless HR process. This benefits large companies where employee management becomes an untamed monster if left to manual workflows. EPAY Human Capital Management puts all your HR-related files and activities in one place. Payroll is accurate and error-free, benefit packages are tailored-fit to the right employees, new hires match talent gaps, all these because the system can correlate separate but interrelated data.

Compliance is assured

Labor and tax regulations are unforgiving if you fail to comply. With a system that keeps you updated and ensures the right figures are being processed, you get to avoid costly mistakes. For one, time and attendance is linked to pay rates, policy rules and benefit packages. This guarantees all worked hours are paid and the benefits remunerated. EPAY is also set to help you meet COBRA, ACA, FMLA and FSA/HSA and other regulatory requirements. Even without HR training, you can quickly set up a compliant employee package.

Flexible system

The solution is not only robust but flexible. The Time & Labour module adapts to various complex labor requirements, compensation plans and HR policies. It works with its proprietary time clocks for their systems, such as biometric clocks, mobile GPS and IVR. In addition, it can integrate with POS systems to collect time data. Using a quote-based pricing plan, the vendor can customize the features that address your workflows and requirements. 

Appraisal, benefits and payroll are correlated

These three elements help HR come up with an equitable compensation plan. EPAY can process all three under one system. This means you can back up payroll adjustment with performance evaluation or provide benefits based on measurable metrics. Data is natively shared within the system helping you to assess employee-related outcomes with transparency.

Real-time visibility across your workforce

EPAY uses biometric clocks to prevent buddy punching. The system employes facial and fingerprint recognition technology, so you know that the right employee is clocking in for work. Likewise, being a cloud system, employees can log in for work in their mobile phones, making long Bundy clock lines a thing of the past.

Full vendor support

HR consultant provides one-to-one customer assistance beyond the system, for example, if you need to develop policies for employee handbooks. This is an extra service, and not included in the 24/7 premium support. For companies without or with little I.T. resources, having EPAY puts their HR process on a solid foundation.

Overview of EPAY Systems Features

  • Applicant tracking
  • Onboarding
  • HR management
  • Benefits administration
  • Time & Attendance
  • Payroll & Tax
  • Performance management
  • ACA
  • Pay cards
  • Employment verification services

Who Is EPAY Systems For?

Problem #1: Buddy punching

Solution: It’s 6 AM and the manufacturing employees are lining up behind the punch clock to start their shift. Bob walks up and grabs his punch card as well as his buddy Steve’s and punches them both in –even though Steve is not there yet. With EPAY’s biometric time clocks buddy punching is busted. Using facial or fingerprint biometrics, you know that the right employee is clocking in at the right time. Plus with our robust cloud-based system time at the clock is shortened meaning that the lines past the clock move faster and you start the work-day well.

Feature: Biometric Time Clocks

Problem #2: Hard to calculate multiple pay rates which can lead to wrong paychecks

Mandy is a janitor at a cleaning company. She works cleaning various buildings throughout the week. When Mandy works at building A she is paid rate A, and when she works at building b, she gets paid rate b. Rate b is higher than rate A. Its winter and the floors of every building are covered in salt and water and Mandy works over 40 hrs. that week to make sure the floors are clean. According to the FLSA, Mandy is due 1.5 her regular rate for the hours she works over those 40 hours. When Mandy’s timesheets arrive in payroll, the payroll manager doesn’t have to worry because EPAY’s unified human capital management systems can handle any and all shift differentials, and Mandy is paid the correct amount for her overtime and protects the cleaning company from a potential lawsuit.

Product Feature: shift differentials, pay rates, job codes

Problem #3: What do during a technical glitch?

It’s 11:30 PM on a Saturday and construction employees are starting to show up for the next shift, but they are having trouble clocking in. Luckily the site manager can call 24/7 customer technical support and talk to a live person who can walk him through the problem.

Feature: 24/7 – 365 Technical Support

Awards & Quality Certificates


EPAY Systems Position In Our Categories

Position of EPAY Systems in our main categories:


EPAY Systems is one of the top 50 Applicant Tracking Softwareproducts


EPAY Systems is one of the 100 HR Softwareproducts


EPAY Systems is one of the top 20 Performance Appraisal Softwareproducts


EPAY Systems is one of the 50
Applicant Tracking Software products


EPAY Systems is one of the 100
HR Software products


EPAY Systems is one of the 20
Performance Appraisal Software products

EPAY Systems is also listed in the following subcategories:

Payroll Software#22
Payroll Software#22

Enterprises have unique wants and requirements and no software application can be perfect in such a scenario. It is futile to try to find an ideal off-the-shelf software product that meets all your business requirements. The wise thing to do would be to modify the system for your specific wants, worker skill levels, budget, and other aspects. For these reasons, do not hurry and pay for well-publicized leading applications. Though these may be widely used, they may not be the perfect fit for your specific requirements. Do your groundwork, check out each short-listed application in detail, read a few EPAY Systems reviews, call the vendor for explanations, and finally settle for the application that provides what you need.

How Much Does EPAY Systems Cost?

EPAY Systems Pricing Plans:
Free trial
Quote-based Plan
Contact vendor

Pricing is quote-based. The vendor will customize the right features to match your needs.

User Satisfaction

We realize that when you make a decision to buy HR Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and EPAY Systems reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with EPAY Systems. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.






Technical details

Devices Supported
  • Android
  • iPhone/iPad
  • Web-based
Language Support
  • English
  • Spanish
Pricing Model
  • Quote-based
Customer Types
  • Large Enterprises
  • Medium Business
  • Cloud Hosted

What Support Does This Vendor Offer?


What are EPAY Systems pricing details?

EPAY Systems Pricing Plans:
Free trial
Quote-based Plan
Contact vendor

Pricing is quote-based. The vendor will customize the right features to match your needs.

What integrations are available for EPAY Systems?

No information is available.

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