Folderit Review

1. Making approval workflows digital

If an invoice or some employee application or anything else in the company or outside needs approval of some people before next actions can be taken, digital approval workflows are excellent to make things much more efficient. Choose the document you need approved, write a resolution to what they are going to approve/disapprove, choose who do you want to ask approval from, decide if they receive the invitation to approve all at once or do you want to get the approvals in certain order (first the CEO approves and only if they have given their answer, the next person on the list will be invited). With each approval/disapproval people can also comment why they decided like that. All this is trackable in real time from the start of the approval workflow. The software saves you the trouble of trying to reach people in office and outside with a pen and paper. It also saves time, money and makes business more transparent.

2. Efficient teamwork through folder and file notifications

Let’s say there’s an association of many companies and the association administration sends out materials to them regularly. Sometimes it’s text files, but often it can images of business fairs and videos or some bookkeeping materials so the members can keep track of things. Emailing those is tedious, often reaches the file size limit you can send and frequenlty such emails bounce back — the receiving server doesn’t allow files over 5MB. In Folderit one can set up folders’ structure and as each association member creates a free account and the main account shares rights to them for the folders they choose, the members can turn on folder notifications which means if a file is added to the folder, they get an email with the info who added it, which file was it and a link to it. Also, if a new version of a file is uploaded (via Versioning feature), they can get notification e-mail about that too. So everything is in one central storage, not in their mailboxes. Users receive a 10KB e-mail instead of a 20MB one. If they ever need to locate the file, it is much simpler through metadata and the powerful search feature that Folderit provides. And they can access the files even if they are out of office, away from their mailbox.

3. Emailing files to the system

You are away from office and receive an important file on your phone e-mail that you want to put in a safe place asap. Then you just forward the e-mail to your Folderit email address you will get with your account and the attachment is saved under “Inbox”. It’s safe. Also, if you often receive invoices via email and just don’t want to log in to the system, you can forward them or just send everything to your Folderit account through e-mail as well.