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Kanbanize Review

Kanbanize
Our score: 8.8 User satisfaction: 100%

What is Kanbanize?

Kanbanize is an agile project management software that delivers an incredible performance—from visualizing the company’s key initiatives to breaking them down into multiple levels of hierarchical work items. The software combines an advanced set of Kanban tools and simple and user-friendly collaboration features that can help your team assess the progress of your projects.

With the use of Kanban boards that offers WIP limits per column, role-based access, flexible card views and filters, card templates, and custom fields, you can effectively visualize your company’s activities. Through the use of customizable Kanban boards, you and your team can create a separate workflow that features a timeline. You can manually input the start and end dates to a project, which can bring more flexibility to your planning process. This way, you can gather more valuable information about your business and at the same time boost your productivity.

With one Kanban board, Kanbanize also allows its users to have multiple workflows. This is most effective if you are looking for software solution where you can visualize the work of cross-functional teams. You can even separate different types of service and multiple projects and have them all stored in one place. This brings a higher level of transparency in your work processes and helps you out to better prioritize tasks and organize the work of your teams.

Moreover, the software has a time-tracking feature where the hours spent on tasks or entire projects are presented to you in a detailed report. The reminders and follow-up feature also lets you relax a bit as the software itself watches out for the deadlines and notifies you via e-mail.

Overview of Kanbanize Benefits

Online Kanban Boards to Visualize Many Tasks at Once

Kanbanize offers productivity and efficiency-boosting features, Kanban boards, and much more. With many teams handling different projects at once, it can be quite difficult tracking them one by one, but with Kanbanize’s online Kanban boards, you and your team will be able to quickly analyze where a project or many projects stand and then take the appropriate action required, which in turn improves both the company’s productivity and efficiency.

Timeline Feature with Work-in-Progress Limits

Your project timeline comes with Work-in-progress (WIP) Limits, wherein teams will only have a specific number of initiative work that is in progress. As you make sure that your team members handle the initiative work that covers their actual capacity at a given moment, without overburdening them, you will be able to increase their throughput levels and better organize work in general.

Management Workspace to Link Bigger Company Goals

Kanbanize has a management workspace feature wherein you can create a management Kanban board and link bigger company goals with the corresponding initiatives that different teams are working on. This means you can scale your Kanban boards up across the entire organization and strategically align them with team goals. The managers will also have the power to know what’s going on with the lower levels of your company’s organizational structure.

Card Links and Hierarchy for Better Task Visibility

Multiple and complex projects consist of several and smaller work items necessary for their completion, which makes even the most experienced project manager get lost in tracking them. Kanbanize solves this by the card link and hierarchy feature that allows you to link cards between different Kanban boards. This way, you get to have the proper visibility you need to successfully complete each task and actions required.

Creating and Tracking Cards via E-mail Integration

Kanabanize’s e-mail integration also proves to be effective—using a simple e-mail forwarder, your Kanban boards can be transformed into a flexible ticketing system. Through e-mail, you can also create and update cards, and your collaboration with your customers is made easy by being able to track all replies in the card’s comment section.

Analytics for Lean Metrics Forecasts

With Kanbanize’s analytics module, you can track the most important Lean metrics with just a few clicks. Using Monte Carlo simulations, Kanbanize allows you to make Lean metrics forecast—throughput and cycle time—by using statistical analysis. The tool will run between 10K and 1M trials based on the previous performance of your team, and then the analytics will help determine the number of tasks you and your team are capable of completing in the near future and how long it would take for them to complete certain tasks in your Kanban board.

Other analytics module featured in Kanbanize includes multiple workflow charts such as heat map, cumulative flow diagrams, aging work in progress charts, cycle time scatter plots, and more. By using them, you can visually measure metrics such as lead time, cycle time, blocked time, and throughput and then get historical data about them.

Overview of Kanbanize Features

  • Online Kanban Boards
  • Role-Based Access for Kanban Boards
  • Adjustable Card Views and Filter Searches
  • Card Templates
  • Custom Fields
  • Reminders and Follow-Up Feature
  • Card Linking
  • Mirror Links to Duplicate Cards
  • Color-Coded Cards
  • Automated Actions
  • Cumulative Flow Diagram
  • Cycle Time Scatter Plot
  • Cycle Time and Blocked Time Heat Map
  • Monte Carlo Simulations and Forecasting
  • E-mail Integration

What Problems Will Kanbanize Solve?

Problem #1: Aligning wide company goals with team initiatives and bringing visibility across all organizational levels.

A marketing agency wants to map it’s OKRs (objective and key results) with the execution of the actual work on the team level. Kanbanize helped the agency do that by integrating the management workspace feature in their workflows.

The objectives represent the wider company goals that the agency wants to pursue. The company maps them on a specific workflow within their Management Workspace Kanban Board. After that, those bigger objectives are broken down into key results, which are distributed across the different teams (and their Kanban boards) in the company and are linked to the Management Workspace Board. Then, those key results, which (in the case of the marketing agency) represent team initiatives, are being further broken down into manageable tasks on the respective team’s Kanban boards.

On the Management Workspace Board, the senior managers of the marketing agency are able to see at any given moment which team is working on what and track the progress of the key results that have been developed. They are even able to track the separate work items (part of the initiatives) and tell which ones are requested, in progress, done, archived, blocked, etc. This is how the marketing agency is now able to align its strategic goals with the actual execution of the team initiatives, bring higher transparency across the entire business, and thus achieve work process improvement.

Prolem #2: Providing a solution to the chaos of email, written notes, and in-person he said-she said.

An amusement park used Kanbanize to keep track of the parts and systems of all their rides in multiple locations, resulting in a solution to the chaos of email, written notes and in-person he said-she said.

Before Kanbanize, a very small team was trying to keep track of a very large park with multiple locations, systems, and parts. There was a computerized maintenance management system (CMMS) in place that handled most of the workflow, but it was not set up to easily provide feedback to the frontline individuals for non-inventory parts. These orders were being communicated via e-mail, written notes, and in-person, often with multiple parties submitting duplicate orders. It was extremely chaotic and not the optimal approach to their work.

Eventually, they started using Kanban boards for non-stock part orders because much of the other software available took an inventory approach, whereas Kanban managed to cover all non-inventory orders which they would often get.

The frontline technicians were given a tool (Kanbanize) that placed information in a central location. It gave them feedback as to the status of their orders, which was very necessary. The unified nature of the system also managed to reduce the number of duplicates in the orders, so their team wasn’t dealing with any waste, in that sense.

They now have one main board where the entire team has access to post requests that go through the same process. Based on the requirements of their work, the amusement park’s team set up their board in the following way:

Requested: Input when non-inventory maintenance need is identified

Lead approval: Initial confirmation

Supervisor approved: Final approval

Sourcing: Research about where it is best to acquire non-inventory element

PO submitted: Secondary request to purchase item is submitted to supervisor

Waiting on vendor: Time is allotted for a vendor to supply non-inventory element

Ready for installation: Element is on the grounds of the park and requires installation

Installed: Non-inventory maintenance complete

Problem #3: Optimizing an exhausting work process of a lean and agile consultancy company.

A consultancy company offers open courses and also in-company courses for those organizations that prefer to take them privately. They complement their offer with consulting service to companies where they accompany the client in their transformation and in the implementation of agile methodologies within the customer’s business.

When they decided to implement Kanbanize, they had the strategic objective to ensure sustainable growth as a business. They wanted to be able to manage the work in a comfortable and transparent way for the entire organization and to improve their way of working as a team and company.

With the help of Kanbanize, they are now organizing the training preparation, the work for clients, the administration, the process of publication of materials, etc. The software helps them improve internal coordination, work more quickly and maintain a true Kanban process. Kanbanize allows them to achieve this by implementing work-in-progress limits (WIP limits), visualizing work on various levels, and different workflows.

Awards & Quality Certificates

This certificate is granted to products that offer especially good user experience. We evaluate how easy it is to start using the product and how well-designed its interface and features are to facilitate the work process.

Kanbanize Position In Our Categories

Since companies have special business requirements, it is only logical that they avoid going for a one-size-fits-all, ideal software product. Be that as it may, it is almost impossible to come across such a software product even among widely used software solutions. The correct step to do is to write the different significant factors which entail deliberation including major features, plans, technical skill competence of staff members, organizational size, etc. Next, you should do your product research to a full extent. Read these Kanbanize analyses and scrutinize each of the software solutions in your shortlist in detail. Such detailed research ascertain you drop mismatched apps and pay for the system that offers all the function your business requires.

Position of Kanbanize in our main categories:

TOP 50

Kanbanize is one of the top 50 Project Management Software products

Kanbanize is also listed in the following subcategories:

There are trendy and widely used systems in each software group. But are they automatically the best fit for your company’s specific wants? A market-leading software application may have thousands of customers, but does it provide what you require? For this reason, do not blindly invest in popular systems. Read at least a few Kanbanize Project Management Software reviews and think about the aspects that you want in the software such as the price, main features, available integrations etc. Then, select a few systems that fit your wants. Check out the free trials of these apps, read online reviews, get clarifications from the vendor, and do your homework meticulously. This profound research is certain to aid you find the most excellent software application for your company’s specific needs.

How Much Does Kanbanize Cost?

Kanbanize Pricing Plans:

Free Trial

License Seats 1–15 Users

$119 / month

License Seats 15–20 Users

$129 / month billed annually

License Seats 20–25 Users

$159 / month billed annually

License Seats 25–30 Users

$199 / month billed annually

License Seats 30–40 Users

$249 / month billed annually

License Seats 40–50 Users

$299 / month billed annually

License Seats 50–75 Users

$449 / month billed annually

License Seats 75–100 Users

$529 / month billed annually

Kanbanize offers a free trial and flexible pricing plans, allowing different plans and optional add-ons that you can add or remove at any time. The license seats are required for the plan, while the business rules, analytics, single sign-on (SSO) and two-factor authentication (2FA) are optional add-ons. The vendor provides a useful calculator on their website so you can adjust the pricing according to your needs. 

The following pricing plans are available:

License Seats (Monthly Plan)

  • 1–15 users – $ 119 / month
  • 15–20 users – $ 159 / month
  • 20–25 users – $ 199 / month
  • 25–30 users – $ 239 / month
  • 30–40 users – $ 299 / month
  • 40–50 users – $ 359 / month
  • 50–75 users – $ 539 / month
  • 75–100 users – $ 649 / month

License Seats (Annual Plan)

  • 1–15 users – $ 99 / month billed annually
  • 15–20 users – $ 129 / month billed annually
  • 20–25 users – $ 159 / month billed annually
  • 25–30 users – $ 199 / month billed annually
  • 30–40 users – $ 249 / month billed annually
  • 40–50 users – $ 299 / month billed annually
  • 50–75 users – $ 449 / month billed annually
  • 75–100 users – $ 529 / month billed annually

Add-ons starting price:

  • 10 business rules – $ 50 / month or $ 40 / month billed annually
  • Analytics$ 239 / month or $ 199 / month billed annually
  • Single sign-on (SSO) + two-factor authentication (2FA) – $ 140 / month or $ 110 / month billed annually

User Satisfaction

Positive Social Media Mentions 16
Negative Social Media Mentions 0

We realize that when you make a decision to buy Project Management Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and Kanbanize reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with Kanbanize. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.

Video

Technical details

Devices Supported

  • Web-based

Deployment

  • Cloud Hosted

Language Support

  • English
  • German
  • Spanish
  • Portugese

Pricing Model

  • Monthly payment
  • Annual Subscription

Customer Types

  • Small Business
  • Large Enterprises
  • Medium Business

What Support Does This Vendor Offer?

  • email
  • phone
  • live support
  • training
  • tickets

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What are Kanbanize pricing details?

Kanbanize Pricing Plans:

Free Trial

License Seats 1–15 Users

$119 / month

License Seats 15–20 Users

$129 / month billed annually

License Seats 20–25 Users

$159 / month billed annually

License Seats 25–30 Users

$199 / month billed annually

License Seats 30–40 Users

$249 / month billed annually

License Seats 40–50 Users

$299 / month billed annually

License Seats 50–75 Users

$449 / month billed annually

License Seats 75–100 Users

$529 / month billed annually

Kanbanize offers a free trial and flexible pricing plans, allowing different plans and optional add-ons that you can add or remove at any time. The license seats are required for the plan, while the business rules, analytics, single sign-on (SSO) and two-factor authentication (2FA) are optional add-ons. The vendor provides a useful calculator on their website so you can adjust the pricing according to your needs. 

The following pricing plans are available:

License Seats (Monthly Plan)

  • 1–15 users – $ 119 / month
  • 15–20 users – $ 159 / month
  • 20–25 users – $ 199 / month
  • 25–30 users – $ 239 / month
  • 30–40 users – $ 299 / month
  • 40–50 users – $ 359 / month
  • 50–75 users – $ 539 / month
  • 75–100 users – $ 649 / month

License Seats (Annual Plan)

  • 1–15 users – $ 99 / month billed annually
  • 15–20 users – $ 129 / month billed annually
  • 20–25 users – $ 159 / month billed annually
  • 25–30 users – $ 199 / month billed annually
  • 30–40 users – $ 249 / month billed annually
  • 40–50 users – $ 299 / month billed annually
  • 50–75 users – $ 449 / month billed annually
  • 75–100 users – $ 529 / month billed annually

Add-ons starting price:

  • 10 business rules – $ 50 / month or $ 40 / month billed annually
  • Analytics$ 239 / month or $ 199 / month billed annually
  • Single sign-on (SSO) + two-factor authentication (2FA) – $ 140 / month or $ 110 / month billed annually

What integrations are available for Kanbanize?

You can easily integrate Kanbanize with the following applications:

  • Google Drive
  • One Drive
  • Dropbox
  • GitHub
  • GitLab
  • Subversion
  • Bitbucket
  • Trello
  • Zapier
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Reviewed By Louie Andre
Page last modified
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This certificate is granted to products that offer especially good user experience. We evaluate how easy it is to start using the product and how well-designed its interface and features are to facilitate the work process.
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