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OpenKM Review

OpenKM
Our score: 7.5 User satisfaction: 100%

What is OpenKM?

OpenKM is a powerful and easy-to-implement enterprise electronic document and record management software that enables businesses to efficiently and systematically capture, store, manage, secure, maintain, and distribute corporate information assets with the goal of facilitating knowledge creation, optimizing business processes, and improving decision-making.

OpenKM integrates features and tools for document, record, knowledge, and enterprise content management into one single easy-to-use solution. It allows users to collect information and content from digital sources and capitalize on them through advanced search. The system, furthermore, is equipped with administration tools and access control features which permit them to define various roles within their organization and set rules and policies the determine how each document or record should be managed.

The document and record management system also includes workflow monitoring and management capabilities that help users accelerate the way they share and exchange information and content associated with their transactions and business processes, and track the tasks and activities of every person involved in such processes.  

 

Overview of OpenKM Benefits

Capture Information From Any Digital Source

The ability to capture unstructured information from any digital source is among the valuable and efficient features available in OpenKM. When we speak of a digital source, this refers to any resource in a digitized form which can be read and scanned electronically. Examples of digital sources are document collections that are converted into machine-readable form for online access, scanned text images, databases accessible online, storage devices, digital audio and video clips, and more.

Modify And Enrich Documents With Accumulated Information

The collected information is then stored in a single workspace where users can access, view, and edit it, providing a highly valuable repository of corporate information assets accessible from a single application. Users will be able to have full control over all the information captured by the software. They can use the information to modify and enrich the documents they are distributing throughout their organization or team.

Collaborate With Your Colleagues On Documents And Projects

The electronic document and record management software makes it much easier for users to collaborate with their coworkers and colleagues. They will be able to easily find and share the information, content, and documents that others need so they can perform their tasks, resolve issues, complete projects, and make decisions faster.

Version Control Features

Version control features are also present in OpenKM, making it an integrated version control solution. Team members can check in and check out document revisions using a standardized model. As they review or modify documents, they can also add annotations or comments. If they want to view and access the previous versions of a document and restore them, the software allows them to do that with ease.

Create Workflows That Are Linked With Document Management

In OpenKM, document, content, and knowledge creation and management are all linked with workflows and processes. This means as users engage in transactions and perform their tasks based on their roles, the software makes sure that all the documents they need are stored and organized in such a way that it meets the needs and requirements of their workflows.

To be able to do this, the software comes with a built-in workflow engine which enables users to build intricate workflows based on business logic. This engine supports the creation of both simple and complex workflows, including serial and parallel workflows. Serial workflows are processes wherein one action or activity must be completed first before one is able to move to the next action or activity. When it comes to parallel workflows, these are comprised of actions and activities that can be performed all at the same time. Users can create specific workflows for reviewing, approving, and validating documents.  

Records Management

OpenKM has a set of features that are exclusively designed for records management. For instance, it has a feature called OpenKM Disposition which permits users to perform processes related to maintaining or destroying records, or transferring decisions that are documented in disposition authorities and other instruments.

Another records management feature is the Open File Plan. This feature permits users to set and enforce rules for each type of record being accessed and managed within their organization. Here, they will be able to specify where records must be retained, how long they must be retained, who must be in charge with the management of such records, and how the records should be destroyed or disposed of.

Capitalize: Convert Information Into Valuable And Actionable Enterprise Assets

With OpenKM, businesses and teams are provided with ways that allow them to make sense of any information, document, or knowledge they are storing and managing within the software. They can capitalize on collected information by converting it into a valuable and actionable asset and realize the potentialities it brings to the organization. To achieve this, OpenKM delivers advanced search features such as the capability to capture metadata and use it to look for documents, sort document search results based on relevance or any criteria, tag documents, and extract keywords. Administration, automation, security, and integration features are also made available

Overview of OpenKM Features

  • Capture Information from Digital Sources
  • Collaborate with Colleagues on Documents and Projects
  • Workflow Engine
  • Task Manager
  • Configurable Mail Message Notifications
  • Document Previsualization
  • Version Control
  • Records Management
  • Tracking System
  • Records Retention, Disposition, and Destruction
  • Automate Tasks
  • Metadata Capture
  • Automatic Document Classification
  • Electronic Signature
  • Administration Tools
  • Capitalize on Accumulated Information
  • Security
  • Integration

OpenKM Position In Our Categories

Knowing that businesses have specific business wants, it is only prudent they steer clear of adopting a one-size-fits-all, ideal software. Nonetheless, it would be difficult to try to come across such application even among branded software systems. The reasonable thing to do should be to write the varied vital functions which call for a analysis such as critical features, price terms, technical skill levels of staff members, business size, etc. After which, you must follow through your research through and through. Browse over some of these OpenKM reviews and check out the other software products in your list in detail. Such comprehensive product research ensures you keep away from poorly fit apps and choose the one that provides all the function you require company requires.

Position of OpenKM in our main categories:

TOP 50

OpenKM is one of the top 50 Version Control Systems products

If you are considering OpenKM it may also be a good idea to investigate other subcategories of Version Control Systems collected in our database of SaaS software reviews.

Since each enterprise has particular business wants, it is advisable for them to refrain from looking for a one-size-fits-all ideal software system. Needless to say, it would be futile to try to find such a platform even among widely used software applications. The clever thing to do would be to list the various vital elements that require consideration such as main features, budget, skill levels of employees, company size etc. Then, you should do your research thoroughly. Read some OpenKM Version Control Systems reviews and investigate each of the other apps in your shortlist in detail. Such comprehensive groundwork can make sure you discard ill-fitting platforms and select the solution that provides all the features you require for business success.

How Much Does OpenKM Cost?

OpenKM Pricing Plans:

Free Trial

Community Edition

Free

GNU General Public License version 2

Free

Professional and Cloud

Contact vendor

OpenKM is available in three editions: Professional, Cloud, and Community. The Community Edition is available to open source community and redistributed under the terms, conditions, and premises specified in the GNU General Public License version 2. This is a free software license which permits you to run, study, share, and modify the software for free without worrying about any enterprise pricing fees. The pricing for the Professional and Cloud editions, however, are not publicly disclosed, so you need to contact the vendor and request for a quote.

User Satisfaction

Positive Social Media Mentions 22
Negative Social Media Mentions 0

We realize that when you make a decision to buy Version Control Systems it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and OpenKM reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with OpenKM. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.

Video

Technical details

Devices Supported

  • Windows
  • Linux
  • Mac
  • Web-based

Deployment

  • Cloud Hosted
  • On Premise
  • Open API

Language Support

  • English
  • Chinese
  • German
  • Japanese
  • Spanish
  • French
  • Russian
  • Italian
  • Dutch
  • Portugese
  • Polish
  • Turkish
  • Swedish

Pricing Model

  • Free
  • Quote-based

Customer Types

  • Small Business
  • Large Enterprises
  • Medium Business
  • Freelancers

What Support Does This Vendor Offer?

  • email
  • phone
  • live support
  • training
  • tickets

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What are OpenKM pricing details?

OpenKM Pricing Plans:

Free Trial

Community Edition

Free

GNU General Public License version 2

Free

Professional and Cloud

Contact vendor

OpenKM is available in three editions: Professional, Cloud, and Community. The Community Edition is available to open source community and redistributed under the terms, conditions, and premises specified in the GNU General Public License version 2. This is a free software license which permits you to run, study, share, and modify the software for free without worrying about any enterprise pricing fees. The pricing for the Professional and Cloud editions, however, are not publicly disclosed, so you need to contact the vendor and request for a quote.

What integrations are available for OpenKM?

OpenKM supports integration with the following applications and systems:

  • Kofax
  • Abby Flexicapture
  • Cognitive forms.
  • Flexibar
  • Active Directory
  • LDAP
  • Canon IW DS
  • Joomla
  • WordPress
  • Ms Office
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Reviewed By Louie Andre
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