ShareDocs Enterpriser Review

Scenario 1: When organizations require an enterprise-level solution to bring every document, every vertical and every horizontal of the organization on a common platform.

ShareDocs Enterpriser has been created in a manner where multiple folders and subfolders can be created and access rights can be provided depending upon the designation, function, and profile of an employee. Rights can be managed at a macro-level as well as on a micro-level. Also, document access is also dependent on document types. Hence, it becomes easy to demarcate who gets access to what kind of document.

Scenario 2: When specific departments require a small-scale document management solution to store only their documents or run their processes.

ShareDocs Enterpriser has been developed in a manner that suits both huge demands as well as smaller ones. It has a scalable model that can be downsized as per requirement. In case of some customers, only one specific department required an application that would have a built-in workflow and the documents generated would be stored in a common repository, e.g. legal departments/finance departments belonging to a huge organization.

These organizations or rather departments/employees from these organizations have access to ultra-modern business software which seems futile before the specific requirement that they have: like a legal document review process or a vendor invoice approval.

In such cases, ShareDocs Enterpriser with its flexible and easy-to-configure built-in workflow module comes to the rescue. Workflows are created as per the department’s requirement and documents are finally uploaded only after the approval process is complete. Over a period of time, this platform becomes an online repository for all these important and confidential documents.

Scenario 3: When a huge amount of consolidated data is required to be accessed on a regular basis.

This requirement usually arises within HR departments of huge corporations. HR managers have a bulk of employee documents at their desk but they cannot figure which document is lying where and if every employee has submitted all the documents that they are expected to. End of the day, any missing document can bring the HR manager under a scanner from the compliance department.

ShareDocs Enterpriser has a unique feature called ‘Document Sets’ where all related documents get automatically linked to one record. Example, auto-linking of all employee documents to the employee code. This not just helps to find all documents of one employee in one place but also helps to track documents that have not been submitted. The virtual set (document set) that is created also comes with master information about an employee that can be used for several official purposes and help to save time.