todo.vu Review

1. Designed for small teams and freelancers

todo.vu is designed specifically for freelancers and small business teams. These businesses face specific unique challenges that are not solved by traditional CRM, project management, and time tracking systems.

Small business operators perform a large number of roles in an ad-hoc manner. A small number of staff shares everything from admin, sales, marketing, recruitment, compliance work even before they get onto primary client/project tasks and customer support.
Traditional systems silo all of these activities into different areas and even create ‘workspaces’ for separate projects. This makes it terribly inconvenient to switch between these activities and most often small businesses simply avoid tracking in-house tasks or small projects because it’s just too much extra burden.

But you can never really improve your productivity if you are not capturing and measuring everything you do.
todo.vu makes it quick and easy to track everything in the one place. This allows individuals to see everything they need to do in one place and prioritize and track every hour regardless of the type of activity.

Features: task views by advanced filtering

2. Analysis & reporting of time (R&D example)

Time tracking is, of course, vital to those who bill for their time. But tracking time solely for the purpose of billing won’t necessarily improve your business outcomes and there are also other reasons to track time.

One example is businesses that apply for R&D tax concessions that are common to many countries. When reporting for compliance it is necessary to keep records of activities relating to the R&D objectives. This is a particularly complicated thing to do and it is often very hard for the individual team and staff members to know if a specific activity qualifies.

With todo.vu the burden of deciding which actives comply or are reportable is taken out of the hands of the individual doing the task. This is because the categorization of the work is done at the time of creating tasks, not at the time of entering the time.

A business manager who is familiar with the reporting requirements can create the tasks and categorize and label them as they are entered or even after the tasks are created. The person doing the tasks simply has to do the work and record the time against the task – they don’t need to think about which client, project or how the task is labeled – they simply do the work and log the time.

When it comes to reporting, admin staff are able to produce reports on time activities based on how the tasks were originally categorized.

This benefit can be extended to any aspect of business reporting. Tasks can be categorized via tagging in many ways and reports can be generated retrospectively making it simple for a business manager to extract vital business intelligence out of the time reporting.

Feature: Task labeling combined with time report filtering system

3. Tracking compliance activities and record keeping

todo.vu is not just for client/project work and billing. It can, and should, be used for all business activities.
Part of the responsibility of running a business involves the recording of necessary compliance activities such as HR reviews, staff inductions, paying bills, tax returns, QA compliance procedures etc.

Typically these types of activities are difficult to manage and record. Often small businesses resort to chaotic email trails or vague file storage systems to keep track of these activities.

todo.vu can solve this problem completely. Firstly, any such activities can be initiated via tasks. Tasks can be set up well into the future or even as repeating sequences. When the activity is completed relevant documentation can be attached to the tasks. Any conversations can be recorded and full records of activity are attached to the task.

Finally, the task can be safely archived, knowing that it can be easily retrieved at any time in the future for auditing. By using todo.vu’s flexible tagging and search systems, it is a simple matter to find any historical record.

Features: file attachments; task labeling, repeating tasks