Zoom.ai is an AI-powered meeting scheduling software that allows sales, marketing, support, customer success, and recruitment teams to schedule different types of meetings in an automated and smart manner. Zoom.ai functions as an intelligent meeting assistant that simplifies how you schedule meetings and perform meeting-related tasks. This way, you’ll be able to focus more on creating meaningful connections and building your business while delivering better prospect and customer experiences.
You can apply various ways to automate meeting scheduling, like embedding a scheduling call-to-action on your website, sharing a personal scheduling link, and scheduling meetings directly from email services and chat platforms. Zoom.ai intelligently finds the best time for you and attendees to conduct meetings and automatically books and coordinates meetings for you, whether they are one-on-one video calls, or remote or group meetings.
The software is built with features that enable you to create dynamic scheduling processes and meeting experiences. You can set lead, buffer, or travel time for your meetings, book meetings on behalf of your colleagues, and share unified team members’ availability with attendees or clients. Zoom.ai also permits you to send and receive automated notifications, access introductions and information about attendees, and automatically generate links from various video conferencing providers to streamline virtual meetings. Moreover, Zoom.ai can be integrated with your own stack of work applications to automate your meeting-related activities, including document generation, file search, and data update.
Show MoreSimplified Meeting Scheduling
Zoom.ai simplifies and automates how you schedule meetings with prospects and clients so you and your teams can work much easier, faster, and better. For instance, you can share your team members’ real-time calendar availability with external attendees and permit them to book meetings with any available team member they want. You can also automatically assign meetings to team members who are available during attendees’ chosen time slots.
The software lets you configure time settings so you can prevent attendees from making last-minute bookings, gain enough time to relax, prepare, or do important activities in between meetings, and ensure that meetings are scheduled in the right time zone. Furthermore, Zoom.ai allows you to send automated meeting notifications to attendees, enabling attendees to promptly join and prepare for meetings and helping you reduce no-shows.
Automated Meeting-Related Tasks
Aside from scheduling or booking meetings, Zoom.ai streamlines all workflows and tasks related to your meetings. As a result, you can save time and focus more on running and building your business. You’ll be able to integrate your CRM, applicant tracking, and help desk tools with Zoom.ai and immediately access information about attendees from those tools in the meeting scheduling software without the hassle of entering data manually. You can also instantly log meeting activities and details to the connected tools.
With the unified search feature, you’ll get the ability to find files and documents stored on Google Drive, Greenhouse, HubSpot, and other work applications through Zoom.ai’s web app or integrated chat platforms. This gives you a faster way to access files and documents you need for closing deals, supporting customers, or hiring new employees.
Enhanced Attendee Experiences
Zoom.ai aids you in delivering seamless experiences to meeting attendees. You can share personal scheduling links with attendees through any email or message and enable them to conveniently book one-on-one meetings on their own in just a single click. You can also enable self-booking by adding an embeddable scheduler or scheduling call-to-action to any page of your website. With this, prospects can self-schedule meetings while they’re visiting the website and showing interest in your business.
Show MoreProblem #1: Efficient Hand-Off Meeting Scheduling
Dale, a sales representative of a company, wants to ensure that a prospect who just recently signed up as a new customer participates in a customer onboarding meeting with Angela, one of the company’s customer success representatives. Such hand-off meeting often takes a lot of time to organize. Email messages have to go back and forth between Dale and the new customer and between Dale and Angela.
Dale uses Zoom.ai’s availability feature called “On-behalf” that allows him to book an onboarding meeting with the customer on behalf of Angela. He sends Angela’s personal scheduling link to the customer via email. After getting and clicking this link, the customer is able to view Angela’s calendar availability in real-time, choose an open time slot, and self-schedule a meeting. Zoom.ai then instantly adds the scheduled meeting to the calendars of the customer and Angela. The software also sends an automated notification to Dale to inform him that the meeting has already been scheduled.
Problem #2: Easy & Quick Collaboration
Jaspreet, Nick, and Sharon are working as coaches for a career consulting company. Each one of them is conducting career coaching sessions with new and current clients. They have embedded Zoom.ai’s scheduler on the contact page of the company’s website. This feature enables their clients to book career sessions with them instantly without the need to send emails, make phone calls, or fill out a contact form.
When the company wasn’t yet using Zoom.ai to automate session scheduling, these career coaches had to manually distribute sessions among themselves. However, through the software’s Round Robin feature, they can now automatically assign sessions based on their calendar availability and clients’ meeting preferences. This feature allows them to share their availability as a team with clients. Returning clients can select a session time from the calendar availability of the coach they want to book a coaching session with.
Meanwhile, new clients or those who don’t have a coach preference can simply choose any open time slot. The software instantly assigns the session to any of the three coaches available during the time slot picked by the client.
Problem #3: Time Management & Work-Life Balance
Josh is a sales representative who is currently engaging in a large campaign. He’s eager to meet with new prospects who are requesting sales demos. As more prospects and requests are coming in, Josh is aware that he’s going to be very busy organizing and conducting sales demos. However, he doesn’t want his level of productivity to go down due to the typical administrative burdens tied up with meeting scheduling.
Fortunately, Josh has just recently signed up for Zoom.ai to easily manage his meeting-related needs. Using Zoom.ai’s scheduling features, Josh makes a meeting type only for sales demos and sets a 2 hour lead time and a 10 minute buffer time. With those time settings, he won’t be worrying about last-minute demo bookings and getting stuck in back-to-back demos with no leeway for him to make proper preparations, do client research, and get some rest.
Josh also adds a personal scheduling link to all his sales emails so prospects can self-schedule sales demos with him. Furthermore, he integrates his CRM app with Zoom.ai. This permits him to immediately access meeting briefings that contain prospect and deal info from Zoom.ai and prepare for his sales demos.
Since businesses have specific business-related demands, it is prudent they steer clear of settling on a one-size-fits-all, ideal software product. At any rate, it is almost impossible to stumble on such an app even among well-known software solutions. The practicable step to undertake is to narrow down the various essential functions that need careful thought including important features, budget, technical skill aptitude of staff members, business size, etc. Next, you should perform the research fully. Have a look at some of these Zoom.ai review articles and look into each of the solutions in your shortlist in detail. Such comprehensive product investigation ensures you circumvent unfit software solutions and pay for the system that offers all the function your business requires for optimal results.
Position of Zoom.ai in our main categories:
Zoom.ai is one of the top 50 Appointment Scheduling Software products
It is important to realize that almost no app in the Appointment Scheduling Software category is going to be an ideal solution that can meet all the requirements of all company types, sizes and industries. It may be a good idea to read a few Zoom.ai Appointment Scheduling Software reviews first as some solutions may dominate just in a really small group of applications or be designed with a very specific type of industry in mind. Others may work with a goal of being easy and intuitive and consequently lack advanced functions desired by more experienced users. There are also software that cater to a wide group of customers and provide a powerful feature set, but this usually comes at a more significant price of such a service. Be certain that you're aware of your requirements so that you select a service that offers exactly the features you look for.
Zoom.ai Pricing Plans:
Free Plan
$8/month
$12/user/month
Zoom.ai Pricing Plans:
Free Trial
Basic
Free Plan
Professional
$8/month
Team
$12/user/month
Zoom.ai is suitable for professionals, teams, and small to medium-sized businesses. Here are the details of the available enterprise plans that you can choose from:
Basic – $0/month
Professional – $8/month
Team – $12/user/month
We know that when you make a decision to get a Appointment Scheduling Software it’s important not only to learn how professionals score it in their reviews, but also to find out if the real people and businesses that bought these solutions are indeed satisfied with the product. Because of that need we’ve designer our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and Zoom.ai reviews across a broad range of social media sites. The data is then featured in an easy to understand way revealing how many customers had positive and negative experience with Zoom.ai. With that information at hand you will be prepared to make an informed purchasing decision that you won’t regret.
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