Azeus Convene Review

Better Governance Process

Convene allows board directors and C-level executives to conduct meetings and communicate and collaborate remotely in real-time from a centralized, user-friendly, and secure platform. This way, they’ll be able to make the right decisions and improve corporate governance. They can use the meeting and presentation tools and features integrated into the software to create efficient and engaging discussions.

For instance, they can launch their remote virtual meetings through video conference calls. While having a meeting, they can also access, review, digitally sign, and share meeting documents and files with other directors or executives. Convene automatically synchronizes pages, documents, and files across the devices used by participants in the meeting. This helps you ensure that all participants stay on the same page. You can also use the laser pointer feature to draw their attention to specific portions of the discussion or presentation. Additionally, you can set up virtual review rooms to brainstorm and vote on resolutions.

Increased Admin/Secretary Efficiency & Productivity

The board management software can also be utilized by administrators and secretaries to reduce the time and effort they spend in managing meetings. Thus, they’ll improve their efficiency and productivity at work, enabling them to focus more on valuable projects or activities. Convene allows them to quickly and seamlessly make the necessary preparations before meetings. They can schedule regular or special meetings, invite participants to join the meetings, and send them instant reminders and notifications.

Convene, moreover, permits them to manage meeting documents without the need to create and store piles of papers. They can create, update, and monitor meeting packs on a drag-and-drop interface. These meeting packs contain all important information and documents needed in the meetings, including agenda, meeting minutes and notes, action items, and files. Administrators and secretaries can also perform specific actions while meetings are ongoing. These include the ability to check participants’ attendance, record meeting minutes and notes, and handle configurations for  video conferencing

Enterprise-Class Security

Convene is equipped with enterprise-grade and comprehensive security mechanisms that ensure the safety and privacy of your board meetings, participants/users, documents, files, and data. It provides protection at the infrastructure, server, device, application, document, data, and user level. Convene implements biometric authentication. Thus, users can access the software from their mobile device through touch ID verification, facial recognition, or fingerprint scanning instead of manually entering their login credentials.

You can also remotely and automatically erase downloaded and stored files and data from your device when it is misplaced, lost, or stolen. You’ll gain complete ownership of the board management software as well. Convene enables you to create, merge, and delete user accounts, monitor user logins and activities on the software, set up your own password policies and expirations, and define what users can access and do in live meetings. Moreover, the software supports authenticated e-signatures, document watermarks, server hardening, intrusion detection and prevention, and cloud data segregation and backup.