HRMatrix Review

HRMatrix delivers amazing capabilities, and an intuitive HR user experience, which most of its users love, and trust. It allows you to organize work processes, with simplicity and ease. The software brings robustness to the way HR process should be managed at the organization. Here are some of the key built-in integrated capabilities to manage your organization’s HR data:

• HR personnel can manage each and every aspect of employee data, using the web portal accessible on any device, anywhere in the world. Access to the system for Employees, Managers, and HR Administrators can be independently defined, based on User roles. For example, Employees can access a certain set of data and functionality through the Employee-Self Service settings, while a Manager can have certain additional data access and functionality through Manager Self Service within the portal.
• Time Off management is simple and easy for Employees. Employees can monitor their time off balances, calculate time off and apply for time off using the Employee Self Service portal. Employees can also track time off accruals, and obtain a list of company holidays, at any time, right from the portal. Time off reports are also available, including a break-down by types of time off accrued and used.  Managers can view time off reports for their department, and HR Administrators can view the report for the entire company.
• There is a valuable News Feed function, which is a central place for Employees to collaborate in real time, exchanging messages, exchanging files, setting up, inviting and confirming participation to events on a shared calendar, which brings significant efficiency to managing employee tasks.
• Company-wide announcements can be published with the click of a button.
• New Hire announcements can be displayed within the Employee Self Service portal.
• The Employee Dashboard (home page) is a centralized location displaying the Employee’s Timesheet Reports, Time off Summary, and Expense Summary, each of which is available for Employee Self Service management, right from the Employee Dashboard..
• Integration with HRMatrix is available through the use of API’s and Web Based Services with third party vendors, such as Payroll Providers, Accounting Software, as well as Purchasing Card providers and Accounts Payables processors etc.
• HRMatrix provides a comprehensive reporting module, including standard reports related to payroll, timesheets, time-off, expenses, by project, etc., but also strategic HR reports including Compliance Rates for Timely Appraisals, Internal vs External Attrition and Staffing Yield, and Total Compensation by Employee / Department
• The HRMatrix system also provides an automated audit trail for Regulatory Compliance, Compensation History, Performance Reviews etc.

Applicant Tracking System – This is a powerful tool to create and manage job postings for the company. Once created in the system, job postings can be published on the company website, or shared on company social media sites, including LinkedIn, Facebook, Twitter, Google Blogs, and Delicious, as well as other job posting boards, including Monster.com, Indeed, etc.  The Applicant Tracking System automates the process of managing hundreds of job applications; from submission, to internal review, to interview feedback, and finally disposition. And if the candidate is hired, all the candidates’ data is converted to a New Employee Record at the click of a button.

Centralized Onboarding – HRMatrix automates the process of onboarding and welcoming new Employees through a centralized onboarding process. HR creates and assigns tasks to onboard Employee from the central portal, which shortens the time, and makes the process much more efficient within the organization to onboard an employee.

Integrated Employee Data – Employee data is integrated with all modules in the system. Employees and Managers manage Profile Information, Skills, Emergency Contacts, Kudos, Trainings, Job Information, Benefits, Bonus Information, Employment related Documents, Assets (laptop, phone, purchasing card, etc.) and Performance Objectives, in a centralized place on the web.

Employee Self Service – Employee Self-Service gives the ability for Employees to manage its data on the web.

Manager Self Service – Manager Self-Service gives the ability for a Manager to manage their associated job functions and Employee pool. Approval of timesheets, approval of expenses, time off, etc.

Expense Management – Employee can fill out their expense reports against projects and tasks. Comments and documents can be attached with expense reports.

Employee Directory – An Employee directory is available with Employee phone numbers, email address and other contact information, right at their fingertips.

Organizational Chart – The system dynamically maintains an Organizational Chart as Employees and their employment roles and reporting structure are added or changed within the system, which frees up a lot of HR Personnel time from having to maintain an org chart.

Project Management – a flexible embedded project data management and reporting solution, where companies can track, manage and report project costs, budgets, and Employee time charged to each project. In addition, a company can track and report third-party vendor costs associated with a project, all-in-one place.

Centralized File Management – a complete document management solution to manage company-wide HR related documents and files. Files are stored in a secure, centralized repository, which can be shared with Employees and Managers, based on their permission settings / role access.

Approvals – The system has an automated approval workflow process in place for Managers to approve timesheets, expenses, and time off.

Performance Management – Customized performance review templates and forms can be generated dynamically with a few clicks. Performance reviews can be scheduled for Employees and Managers to meet company performance review deadlines.

Training – Training programs can be created and tracked against each Employee to facilitate training schedules and allow Managers to monitor Employee training progress within the organization.

Attendance – a “Clock-in” and “Clock-out” function, which Employees can use to process their work time, and assign such work time to projects and tasks. The Attendance capability is also built-in to the Timesheets function, where time can be tracked to projects and tasks.

Email Notifications and Alerts – Customized email alert notifications are available throughout the system, where the User can modify the content of the email on the fly. The emails are created and sent to certain Employees and/or Managers based on the nature of the email notification or alert.

HRMatrix Mobility – a built-in responsive mobility display function, where all of the functions and features of the application can be accessed on any device, using any operating system including, iOS, Android, and Windows.

Reports – a complete set of report library with canned reports. Reports can be customized as desired to fit the organization needs.