WorkRooms Review

Our score: 8.0 User satisfaction: 91%

What is WorkRooms?

WorkRooms is a project management system designed for teams that work remotely. This app is ideal for small to large businesses and freelancers.

WorkRooms brings a combination of file hosting and task management capabilities, allowing you to enjoy the benefits of both types of systems while having less standalone software products. WorkRooms also offers unlimited seats so that you can invite as many internal and external stakeholders as you need and collaborate in real-time.

When you are managing multiple projects, you need a way of coordinating tasks and the people who execute those tasks. The app even has a nifty feature in which you can turn a comment into a task with a single click.

With WorkRooms, you can organize to-do lists, upload files, and assign tasks. The app has collaboration tools that let you communicate with your members. Communication is essential for teams that work remotely.

You can create workrooms or virtual offices where your different teams can work together. This helps make your company’s workflow more organized. You can invite an unlimited amount of people and upload different files to different workrooms. Those files will automatically be synchronized to ensure that you always have the latest versions. Members will get an alert notification and they will be able to access those files using any device.

Overview of WorkRooms Benefits

Project and task management

WorkRooms helps you create clear workflows to make work faster. You can also develop a feedback system and automate company decisions. You can also turn comments into tasks with a single click. The app supports different types of content formats: photo, video, .doc, .pptx, and more.

In addition to the usual assignment of tasks to users, extensive approval rights can also be determined. It is thus possible, for example, for an external photographer to upload her pictures, the marketing manager to select the pictures, then pass them on to the graphic design, and finally, the final advertising material to be released by the marketing manager.

People management and collaboration

WorkRooms lets you invite as many people as you want into virtual workrooms. Different projects can have different workrooms. The app also has collaboration tools that help members communicate with each other. This fosters teamwork and improves communication which is two essential elements of a team, whether physical or remote.

To ensure collaboration is secure, it provides smart access management where only authorized users are able to release tasks and files for the next step. Set up different access levels and make sure only the right person can edit a file.

File uploads and management

WorkRooms supports file uploads straight to the app. The benefit of this feature is that you don’t have to manually send files to individual members one by one. You can upload different files to different workrooms and members will immediately be notified. The app automatically synchronizes the latest version of your files. Since you can set up access levels, only authorized members will be able to view and edit specific files. Workrooms even let you compare the old file to the new file side by side so that you will know which changes were made. Syncing to the local machine with Drive technology allows you to work on your files from anywhere (even in the absence of internet connection) while being sure to have the latest file version available to you and other members of the team

In addition, it also has a WorkRooms Annotation feature that allows for precise and actionable feedback. You can set a marker directly in a photo, video (or any other common file format), and make a comment mentioning the responsible person to make the desired change. WorkRooms can embed comments directly to the second in audio and video files as well as on every page of a document.

Overview of WorkRooms Features

  • Intelligent workflows
  • Smart access management
  • Annotation
  • Local machine sync
  • Virtual workrooms
  • Project management
  • Assign tasks
  • Upload files
  • Collaboration tools

What Problems Will WorkRooms Solve?

Scenario 1: Fast & actionable feedback on files

Your marketing teams work together with an external agency to create a new product video. The first video draft has arrived and your team has lots of changes to suggest to the agency. The tedious work starts: you pause the video and write down the seconds and what needs to be changed, describing the smallest details, compiling all of that into an email. This quickly turns into an endless email sequence with details and instructions getting lost along the way.

WorkRooms Annotation feature is designed to save your team’s time and avoid frustration. Invite the external agency to collaborate on this video project to one of the workrooms. Set markers directly to the second in the video draft, add comments, and mention the responsible person, notifying them of the exact change that needs to be made. An easy, visual, and efficient solution to offer actionable feedback.

  • Feature: WorkRooms annotation

Scenario 2: Organising your team & tasks

You are newly appointed to lead a team of professionals that are each used to their own way of working. Someone likes to send email updates on their work, someone created an excel spreadsheet, someone takes notes of their to-dos in a notebook. You quickly lose control and oversight of everything that is happening. Your team has no clue what the other members are working on and how far along the projects they’ve gone.

WorkRooms allows you to keep an overview of all the tasks, responsibilities and deadlines. Every time you log in, you get a snapshot of the current work status of every team member in Kanban-style boards. In a matter of seconds you can identify what needs your attention.

  • Feature: Kanban boards

Scenario 3: Clear responsibilities among multiple stakeholders

You want to produce a brochure and need decisions from multiple stakeholders – so people are pushing it from one to the next: design team, brand manager, head of marketing, etc. You also contracted an external photographer to work on this project.

WorkRooms is not only bringing all these stakeholders together, but also makes it clear who is responsible for the next step. In addition to the usual assignment of tasks to users, extensive approval rights can be determined. It is, thus, possible for an external photographer to upload her pictures, the marketing manager to select the pictures, then pass them on to the design team, and the brand manager finally releases the completed advertising material. Smart access management means that only authorised users are able to release tasks and files for the next step. These built-in workflows allow fast and clearly understandable processes.

  • Feature: Workflows

Awards & Quality Certificates

An award given to products that have recently entered the market but are already becoming very popular
This certificate is granted to products that offer especially good user experience. We evaluate how easy it is to start using the product and how well-designed its interface and features are to facilitate the work process.

WorkRooms Position In Our Categories

Knowing that businesses have particular business demands, it is only reasonable they abstain from settling on an all-in-one, ”best” system. Having said that, it is difficult to try to pinpoint such application even among sought-after software systems. The clever thing to undertake should be to spell out the different main functions that necessitate deliberation including essential features, costing, skill aptitude of staff, organizational size, etc. After which, you must do the product research fully. Read some WorkRooms review articles and look into the other applications in your shortlist more closely. Such well-rounded product investigation makes sure you keep away from unfit apps and buy the one that has all the aspects you require company requires in sustaining growth.

Position of WorkRooms in our main categories:

TOP 500

WorkRooms is one of the top 500 Collaboration Software products

WorkRooms is also listed in the following subcategories:

There are trendy and widely used systems in each software category. But are they necessarily the best fit for your organization’s unique wants? A market-leading software application may have thousands of customers, but does it offer what you need? For this reason, do not blindly invest in popular systems. Read at least a few WorkRooms Collaboration Software reviews and consider the aspects that you want in the software such as the price, main tools, available integrations etc. Then, choose a few systems that fit your needs. Check out the free trials of these platforms, read online reviews, get information from the seller, and do your research systematically. This in-depth research is sure to help you find the finest software solution for your company’s specific requirements.

How Much Does WorkRooms Cost?

WorkRooms Pricing Plans:

Free Trial

Quote-based Plan

Contact vendor

WorkRooms offers a quote-based enterprise pricing plan. There is also a free trial that you can try before deciding to invest in the product.

User Satisfaction

Positive Social Media Mentions 61
Negative Social Media Mentions 6

We realize that when you make a decision to buy Collaboration Software it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and WorkRooms reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with WorkRooms. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.


Technical details

Devices Supported

  • Web-based


  • Cloud Hosted

Language Support

  • English
  • German

Pricing Model

  • Quote-based

Customer Types

  • Large Enterprises
  • Medium Business

What Support Does This Vendor Offer?

  • email
  • phone
  • live support
  • training
  • tickets

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What are WorkRooms pricing details?

WorkRooms Pricing Plans:

Free Trial

Quote-based Plan

Contact vendor

WorkRooms offers a quote-based enterprise pricing plan. There is also a free trial that you can try before deciding to invest in the product.

What integrations are available for WorkRooms?

WorkRooms integrates with the following applications:

  • CELUM ContentHub
  • MS Teams

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Reviewed By Louie Andre
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