Zen Planner is an all-in one business management and scheduling solution designed specifically for fitness businesses and establishments, such as gyms, martial art schools, fitness studios, affiliate gyms and MMA schools. The software includes features and easy-to-use tools to streamline business operations such as membership management, scheduling, integrated payment processing and automated email. Zen Planner also has integrated website and digital marketing services.
All its functionalities are meant to help fitness businesses improve their products and services, increase membership growth and retention, and enable business owners and coaches to spend less time behind the desk and more time instructing and building relationships with their members. All of these features and more are offered by Zen Planner at a straightforward price, with no extra charges for additional features.
Built with inputs from fitness entrepreneurs and active members of the fitness community, Zen Planner is loaded with all the tools to give your business a competitive edge including attendance tracking, member performance monitoring, billing and payment processing, marketing functions, online scheduling, and business analytics and reporting, among others.
It is dubbed as the “fitness software that fits” with the software’s focus on enhancing service to client-members as well as helping your business grow. In fact, the vendor makes a bold promise that you will grow your business revenue by 20% with Zen Planner, and guarantees to shave off 20% from your subscription if it won’t. The vendor’s confidence is largely rooted on the software’s robust and smart features made to simplify tasks and operations inherent to fitness business, taking care of the backend and heavy loads so that fitness business owners can concentrate on providing the best service to their members.
Show MoreBuilt by fitness experts
The platform was designed with inputs from fitness experts and entrepreneurs; hence its functionalities are geared towards the unique requirements of fitness clubs, gyms and other such businesses. This ensures that the software addresses the particular needs of this type of business to drive growth and profits.
Easy to use
Features and functions can be accessed through the dashboard giving you one platform to see how every aspect of your business is doing. You get easy access and view of reporting tools, membership data, member attendance, interactive online calendar, billing and payment options, and more.
Task automation
Users have reported that they were able to save 10% of their time spent on administrative functions thanks to Zen Planner simplifying and streamlining many major processes and operations. The robust automation functions can be setup and applied to emails to members, track attendance, bill members, alert you to receive vital data, notify staff of important things, and monitor members to prevent turnover.
Marketing tools
An array of marketing functionality is built in to help you better execute marketing strategies with automations, lead forms, conversion tracking and more. You can sell merchandise online with an integrated storefront, track prospect conversion rate, customize event registration, add or embed the app on websites, and integrate with Infusionsoft to expand your lead nurturing capabilities. With Zen Planner’s integrated website and marketing services, your brand’s visibility will be taken care of and gives you more time to focus on establishing a good relationship with your members.
Simplified scheduling
Say goodbye to scheduling conflicts and double bookings with the software’s ability to keep in sync the time/slot availability of members and instructor/coaches. It utilizes auto-reminders, embeddable calendars with real-time updates, staff time in and out through the system, member mobile app for reservations on the go, and staff app to let them view schedules and classes for the day.
Self-service check-in
Give your members a hassle-free check-in process by letting them check themselves in using the Kiosk Mode in their mobile app. Your instructors can also check members in quickly by viewing the list of members who have reservations a specific class or event and allowing them in using their Staff App.
Simplified retail process
Make purchasing membership and other items easy by allowing your members to make purchases all by themselves. On their mobile app, members can view items available for purchase and complete the transaction on their own.
On your app, the retail management features enable you to view purchase history and track specific transactions and payments. Your app is also equipped with inventory management feature that helps you keep track of order history and inventory levels to make sure that you have enough items on hand to meet your clients’ order requests.
Skills and belt tracking
Say goodbye to manual spreadsheet tracking with Zen Planner’s online logbook. This feature lets you record your students’ and members’ performance and progress history and helps you keep track of all the belts a student has earned while attending your class.
Zen Planner’s student tracking features also help you identify students who are ready to test and progress to the next belt, as well as set up the test registration process, which include details like registration fees, test dates, etc.
Advanced workout tracking
This feature not only keep tabs of your members’ progress, it also assists you in analyzing and planning the type of workout your members need. You can also program your planned workout routines directly to your Zen Planner.
Members, on the other hand, can log their own results using their mobile app, view your fitness center’s leaderboard, and interact with the other members.
In-depth reports
The system keeps you informed of the health of your business through its dashboard and reporting features that can create customized and exportable reports, set automated notifications for you to receive important data, follow up on crucial tasks (failed payments, absent members, etc) and provide you the big picture of your business including operational details and financial status.
Responsive Customer Support
Zen Planner has an in-house support team dedicated to handle the inquiries, issues, and concerns sent via chat, email, ticket, or phone.
Show MoreProblem #1: Lots of time spent in manual lead management
When Bob opened his gym, getting members was his top priority. He had a list of leads, but to bring people in, he needed to contact and nurture them. Bob didn’t have member management software, so he did everything manually. He kept lists, sent emails and made calls. This process took a lot of time and wasn’t easy to keep organized. After Bob made the switch to Zen Planner, he automated his lead follow-up process, so that each lead is properly nurtured, and no one gets lost.
Bob also jumped into Zen Planner’s robust reporting capabilities and in-software metric dashboard. He can run a single report and get real-time numbers that tell him exactly how his business is doing.
Problem #2: Staffing issues
As a yoga studio owner, Addie found it difficult to keep the front desk staffed at all times. She had volunteers working a couple of days a week, but found that she didn’t have a reliable way for students to check in and purchase memberships and retail when someone wasn’t at the front desk. When Addie switched to Zen Planner, she got the self-service features she was looking for. Zen Planner’s Staff App provided a simple way for students to check-in and purchase memberships. Her teachers no longer have to manually run credit cards and can focus on their true passion, teaching.
Problem #3: Cumbersome, time-consuming admin tasks
Tony, a martial arts school owner, had trouble communicating with students. Since none of the process was automated, Tony was forced to remember to call students and then manually send emails out. Eventually, it was obvious that the administrative work was taking away from time Tony could have spent with his students. After switching to Zen Planner, Tony can run his school much more effectively. Like many other disciplines, martial arts students want to know they are making progress and learning skills, and belt testing relies on accurate attendance records. With the photo-centric check-in process on Zen Planner’s Faceboard, students can’t wait to check-in when they arrive. This makes it easy for Oasis Martial Arts to keep accurate attendance and skills records.
The automations in Zen Planner allow Tony to stay in contact with students. He set up automated emails to go out with the occurrence of a triggering event, such as a first visit or milestone celebration. In addition, the automations Tony set up mean that he no longer double checks credit cards or tries to find a particular student. The system automatically alerts him if a credit card is going to expire or if a student hasn’t been in for a particular amount of time.
Because businesses have their own business demands, it is practical that they abstain from getting an all-encompassing, “perfect” system. Nonetheless, it would be hard to try to find such an app even among well-known software solutions. The reasonable step to undertake should be to spell out the different main functions which call for a inspection such as critical features, costing, technical skill aptitude of staff, organizational size, etc. Next, you must perform your research exhaustively. Go over some of these Zen Planner reviews and look over the other software options in your list in detail. Such detailed product investigation guarantee you keep away from unfit software solutions and buy the system that delivers all the benefits your company requires.
Position of Zen Planner in our main categories:
Zen Planner is one of the top 20 Appointment Scheduling Software products
Zen Planner is one of the 3 Club & Membership Management Software products
Companies have unique wants and requirements and no software solution can be perfect in such a condition. It is useless to try to find an ideal out-of-the-box software system that meets all your business wants. The wise thing to do would be to modify the solution for your special needs, worker skill levels, budget, and other elements. For these reasons, do not hasten and subscribe to well-publicized trendy systems. Though these may be widely used, they may not be the ideal fit for your unique wants. Do your research, investigate each short-listed system in detail, read a few Zen Planner Club & Membership Management Software reviews, speak to the vendor for explanations, and finally settle for the application that provides what you want.
Zen Planner Pricing Plans:
$117/month
Zen Planner Pricing Plans:
Free Trial
Zen Planner Software Only
$117/month
Zen Planner Software Only – Starting at $117 per month
We are aware that when you choose to purchase a Club & Membership Management Software it’s vital not only to find out how experts rank it in their reviews, but also to check whether the actual clients and enterprises that purchased it are indeed satisfied with the product. Because of that need we’ve devised our behavior-based Customer Satisfaction Algorithm™ that collects customer reviews, comments and Zen Planner reviews across a broad range of social media sites. The information is then featured in an easy to digest format showing how many customers had positive and negative experience with Zen Planner. With that information available you should be prepared to make an informed buying choice that you won’t regret.
Devices Supported
Deployment
Language Support
Pricing Model
Customer Types
Zen Planner integrates with SugarWOD, UpLaunch, Gympass, Infusionsoft, and MailChimp to provide customers with a greater range of prospect and customer nurture capabilities.
Zen Planner average rating:
Overall impression
Customer Support
Value for Money
Ease of Use
Write your own review of this product
ADD A REVIEWThe most favorable review
PROS: Best customer service experience ever! Their agents really guide you in every step and walk you through any questions. The solutions they offer really works. Overall, they aim to please and help you achieve your goals.
CONS: There is nothing that I dislike about ZenPlanner.
The least favorable review
PROS: You’d be hard-pressed to lose your way around this app. Everything is just within reach and the dashboard is straightforward. Both my workers and my clients find this app really easy to use.
CONS: You can learn your ins and outs around Zen Planner quite easily. I have nothing bad to comment on this tool.
More reviews from 17 actual users:
Sort by:
Great for checking in our clients
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
PROS: I like its easy login feature, most of all. Other than this, Zen Planner is pretty easy to understand. When it comes to managing members of our gym, particularly in the processing of fees, Zen Planner has made everything so much more convenient.
CONS: There are times when the app would take too long to open.
Simple yet effective–all that you can ever need in a planner app.
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
PROS: The Zen Planner has such a refreshingly simple environment. Everything is just within reach and the dashboard is functional and straightforward. I also love how the app allows me to reach out to our clients very easily.
CONS: I don’t have any complaints, except maybe that they schedule their system updates on less busy days. I’m sure they can figure this out.
Excellent Tool We Love To Use!
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
PROS: ZenPlanner has one of the most helpful and very polite customer service among all the software and systems I have used for my business. Since switching to ZenPlanner, running my business has been smooth and everything is well organized. I am not yet quite familiar with the system as a whole, but I am confident that theyr customer support will guide me all the way.
CONS: There is nothing I don't like about ZenPlanner. I do like to suggest an improvement though. I wish the re-occurring clients feature functions more consistently.
There customer service is a cut above the competition!
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
PROS: Whenever I experience any issue with ZenPlanner, their customer support team take care of them within an hour or faster. They are knowledgeable, polite, and you can really sense their concern for their customers. Only a few products can say the same about their customer service.
CONS: The calendar functionality needs improving. Some features like recoccurring events for staff is also welcome.
A really easy tool to learn.
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
PROS: You’d be hard-pressed to lose your way around this app. Everything is just within reach and the dashboard is straightforward. Both my workers and my clients find this app really easy to use.
CONS: You can learn your ins and outs around Zen Planner quite easily. I have nothing bad to comment on this tool.
It does its job very well–plus, it is super user-friendly too.
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
PROS: I’ve been enjoying working with this app and based on client feedback, they think it is pretty awesome too. It has given me ample business insight through its reports as well.
CONS: I haven’t figured out a way to set up a workout schedule on the days that the gym is closed. This might just be an oversight on my part though.
Literally, anyone can use this app with ease.
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
PROS: Anyone—and I mean anyone—can use this app. Even those who have not been brought up to speed re latest technologies can still use Zen Planner with ease. This is how simple its layout is.
CONS: I’m not too keen on the branding colors of the app and I really need a search option to retrieve some of my data—but this is just my opinion, of course.
Taking classes is now easier with Zen Planner
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
PROS: I use this to enroll in various classes. So far, I haven’t come across any hiccups in terms of use.
CONS: I have been experiencing intermittent app crashes. I’ve pinpointed the cause of opening expired classes. Please get this fixed soon.
This app is an absolute life-saver.
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
PROS: I have been able to set up different users to segregate multiple facets of my life (i.e., work vs leisure), and things are working out perfectly. This is an overall great planner.
CONS: There’s nothing I don’t like about this app. It just makes my life so much easier.
Friendly Management Software
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
PROS: Best customer service experience ever! Their agents really guide you in every step and walk you through any questions. The solutions they offer really works. Overall, they aim to please and help you achieve your goals.
CONS: There is nothing that I dislike about ZenPlanner.
Should’ve switched to ZenPlanner long ago
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
PROS: It is a robust club management software that is so friendly to its users. It is very intuitive. I have no problems especially with the onboarding sessions. Even the customer support is top class. The interface is neat and everything is organized and works seamlessly.
CONS: We just recently installed it but so far, I have no complaints.
Best Management Software There Is!
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
PROS: ZenPlanner is our business management software for our fitness and health club since 2010 and it has been an amazing ride so far. The tech support is great and they continue to improve their product with additional features based on our requests.
CONS: There is nothing that I don't like about ZenPlanner. I would like to suggest a photo upload functionality for our members though.
An Excellent Business Management Platform
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
PROS: ZenPlanner is very user-friendly and tying it up to our CRM to help us with payments and attendance wasn't a hard process. I also love the fact that they listen to our suggestions and feedback and make improvements on the software based on our coments. Customer service is also prompt in providing us with useful responses and solutions.
CONS: There are certain areas where the processes are duplicative. Still, they really aim to please and make improvments to address these issues.
The best customer support there is!
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
PROS: First, their monthly subscription options are excellent for businesses like ours that want a product that suits our needs as well as our budget. Configuring the API was also easy. But what takes the cake is their customer support. Whenever there is an issue, and they are far and few in between, their customer service provides high quality support. They are prompt, courteous, and know their stuff well.
CONS: I wish they could make the studio app available for instructors.
Moving to ZenPlanner was a wise decision!
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
PROS: Their user interface is friendlier compared to other business management solutions. Dashboard is customizable, enabling me to tailor it according to my preferences and liking. ZenPlanner makes it easy for me to handle tasks that are related to my students. I even have a birthday alert set up.
CONS: I hope they work on an Android app.
Covers All Bases!
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
PROS: The massive data storage! ZenPlanner lets us record everything and generate reports on it. If we can't, we can easily extract the data to a worksheet and simply create a more thorough repot. The automation and templates for email communication provides us with excellent flexibility. All in all, it has a wide set of functionalities and tools we need and use.
CONS: ZenPlanner has everything we need but it could use some improvements and add more features.
Brilliant software
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
PROS: The customer service is really something that shines out. They are always ready to help and provide quality support whenever I need help, whether it's by phone, email, or the help desk. Their response is quick, useful, and very accurate.
CONS: The interface for appointment scheduling calendar looks like it needs a better interface.
Join a community of 7,369 SaaS experts
Thank you for the time you take to leave a quick review of this software. Our community and review base is constantly developing because of experts like you, who are willing to share their experience and knowledge with others to help them make more informed buying decisions.
OR
Sign in with company emailSign in with company email
Zen Planner is an app specifically designed to cater to fitness businesses. It is a total fitness business solution that comes with tools that are easy-to-use and effective in managing schedules, membership, and payment processing. The platform also has integrated websites and automated email so that you are always in contact with your members. This powerful app was built to help you grow by helping you save time and nurturing your customers.
No, Zen Planner does not have a free version, but it comes in flexible pricing models. Starting at $99/month (annual package), you can avail of all the software’s features and save as the price depends on how many active members your fitness business has. Zen Planner is likewise available on a month-to-month basis, starting at $117/month.
Zen planner is designed to be used by fitness studios, gyms, affiliate gyms, and martial art schools, among many others. The software helps these businesses manage their operations and handle their scheduling processes. Zen Planner can also be used to process payment and keep users connected to their members through automated email and the integrated website that comes with the program. The platform can also be used to reach out to new customers via its digital marketing services.
Zen Planner’s primary benefit to users is its ability to automate repetitive tasks while making simple tasks of critical business processes and operations. The tool is likewise known for its ease-of-use, with all tools needed to handle tasks such as billing and payment, membership data, and reporting consistently within reach. Zen Planner has built-in marketing tools that allow you to handle tasks such as lead form generation, conversion tracking, and come up with marketing strategies. But perhaps the software’s best attribute is the fact that it was designed by fitness experts who are familiar with the needs of such a user base.
Yes, Zen Planner offers numerous tutorials on numerous topics relevant to the proper use of the software. The tutorials walk new users through different processes when using the platform. The vendor has created a number of videos that cover topics like adding members, membership viewing, payments and attendance management, to name a few. What’s even better is that users themselves can suggest topics for tutorial videos.
Great for checking in our clients
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
Simple yet effective–all that you can ever need in a planner app.
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
Excellent Tool We Love To Use!
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
There customer service is a cut above the competition!
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
A really easy tool to learn.
Read full review >Overall impression
Customer Support
Value for Money
Ease of Use
Why is FinancesOnline free?
FinancesOnline is available for free for all business professionals interested in an efficient way to find top-notch SaaS solutions. We are able to keep our service free of charge thanks to cooperation with some of the vendors, who are willing to pay us for traffic and sales opportunities provided by our website. Please note, that FinancesOnline lists all vendors, we’re not limited only to the ones that pay us, and all software providers have an equal opportunity to get featured in our rankings and comparisons, win awards, gather user reviews, all in our effort to give you reliable advice that will enable you to make well-informed purchase decisions.